Job Opening

Department/Office: Department for General Assembly and Conference Management
Duty Station: NEW YORK
Posting Period: 09 June 2017 - 08 July 2017
Job Opening Number: 17-Conference Services-DGACM-80518-R-New York (O)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Special Notice

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia; may be accepted in lieu of the GGST.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

Org. Setting and Reporting

This post is within the Meetings Support Section, Meetings and Publishing Division, Department for General Assembly and Conference Management, and is located at the Headquarters in New York. As part of the Meetings Support Section, the Desktop Publishing Unit provides e-Publishing services for multi-channel output of official documents. The incumbent reports to the Supervisor, Desktop Publishing Unit.


Within limits of delegated authority, the Desktop Publishing Assistant will be responsible for the following duties:

- Produces final page layouts of documents intended for multi-channel publishing (print, web, mobile, tablet, and e-reader devices) and storage on the UN optical disk database, ensuring that the final version conforms to UN style and typographic standards.

- Using appropriate desktop publishing software, (a) formats and finalizes verbatim records, and (b) lays out (text, tables, graphics and images), formats and finalizes publications.

- Checks files out and into the publishing system database.

- Ensures that all page layout changes have been incorporated accurately and alerts responsible verbatim reporter/verbatim reviser or proofreader/production editor whenever errors or discrepancies are found.

- Assists and replaces the Supervisor, when needed.

- Provides training, guidance and support to temporary and junior staff in the processing of basic and more complex documents.

- Depending on the needs of the service, availability for overtime is expected.

- Performs other related work as required.


Professionalism: Demonstrates professional competence and mastery of subject matter including advanced knowledge of Microsoft Office Suite (Word, Excel and Power Point), Internet, desktop publishing and graphic software (Adobe Creative Suite, i.e. InDesign, Photoshop, Illustrator, Acrobat, Dreamweaver); knowledge of editorial and desktop publishing best practices; ability to handle multiple design projects simultaneously; knowledge of standard industry production, printing and digital publishing processes and procedures; ability to apply good judgment in the context of assignments given; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Creativity: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks "outside the box"; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.


High school diploma or equivalent required. University level courses and/or formal training/courses in desktop publishing, editorial, graphic art, design, multimedia or related field is desirable.

Work Experience

A minimum of five (5) years of experience in one or more of the following areas is required: desktop publishing, graphic design. Experience in proofreading, multi-channel publishing and database publishing management software workflow are desirable. Experience with publication practices within the United Nations system or similar international organisation is desirable.


English and French are the working languages of the United Nations Secretariat. For this position, fluency in English and Russian is required.


Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

No Fee


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