Job Opening

Posting Title: CONTINGENT OWNED EQUIPMENT ASSISTANT, FS5
Job Code Title: CONTINGENT OWNED EQUIPMENT ASSISTANT
Department/Office: United Nations Support Office in Somalia
Duty Station: MOGADISHU
Posting Period: 27 July 2017 - 25 August 2017
Job Opening Number: 17-Property and Asset Management-UNSOS-81836-R-Mogadishu (M)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Special Notice

Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds.
- Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
- An impeccable record for integrity and professional ethical standards is essential. All staff of the Ethics Office are required to submit a financial disclosure statement upon appointment and annually thereafter.
- This vacancy is subject to availability of post. Staff members of the United Nations Secretariat must fulfill the lateral move requirements to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral moves in their Personal History Profile (PHP) and cover note.
- These posts are financed by the Support Account for Peacekeeping Operations. Extension of appointment will be subject to budgetary approval.

Org. Setting and Reporting

This position is located within the United Nations Support Office in Somalia (UNSOS). The Contingent Owned Equipment Assistant will be based in Mogadishu and reports to Contingent Owned Equipment Officer. This position supports the implementation and management of the MOUs and LOAs in the field between the United Nations (UN), Troop Contributing Countries (TCCs) and Police Contributing Countries (PCCs).

Responsibilities

Within limits of delegated authority, the Contingent Owned Equipment Assistant will be responsible for the following duties:

•Briefs units on the requirements of the COE Manual in terms of COE and responsibilities for self- sustainment. Ensures that incoming units on rotation are fully briefed on the COE System on arrival, and are aware of their responsibilities;
•Plans a timetable of Verification Inspections with units and brief them on the preparations required, and the procedures to be followed; Manages, coordinates and supervises the work of Verification Inspection Teams in order to ensure effective and timely conduct of inspections;
•Briefs inspection teams on their duties and responsibilities pertaining to the inspection, and receives from them the necessary input for the preparation of the Verification Inspection Reports (VRs);
•Maintains up-to-date details of unit major and minor self-sustainment equipment in the DPKO Field Mission Logistics System (FMLS) COE Database/ECOE system;
•Drafts in consultation with Chief COE/MOU Unit, inspection VRs, accompanying covering notes, major equipment details, other associated documents, and other reports, and obtains the necessary signatures from the appropriate authorities by passing the reports to the Administrative Staff for action;
•Maintains up to date comprehensive documentary and electronic files/records on day-to-day activities relating to units and their inspections, archives records and documents according to the Mission Archive Plan, be the Point of Contact with the UNHQ COE Unit regarding COE Lotus Notes Databases; ECOE System; Maintenance of unit MS Excel/Access Databases and provision of reports in other software as required;
•Reports any loss or damage to COE that could be subject to reimbursement by the UN, Oversees the issuance of UN owned equipment and UN services provided to units which should be self-sustained, and reflect as necessary in verification reports for financial reimbursement;
•Assists Chief COE/MOU Unit as required with the preparation of briefing documents, ACABQ/Audit responses, budget preparation and any other related documentation; Maintains within the COE databases, inventories of COE held by all assigned formed units; Identifies in consultation with assigned unit staff, contingent commanders, and other appropriate mission and UNHQ staff, formed unit major equipment and self-sustained deficiencies and surpluses as compared to MOU requirements and recommend corrective action to meet agreed MOU or Mission operational requirements;
•Maintains up-to-date Organization Charts on units detailing their organization by sub-units and deployment locations of vehicles, other major and minor equipment including crew served armaments;
•Performs other duties as required.

Competencies

• Professionalism: Knowledge of the Organization’s rules and regulations as they pertain to supply, purchasing and logistics. Demonstrated use of initiative and ability to make appropriate linkages in work requirements and anticipate next steps. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent is required. Certification or other supplemental academic/military qualifications or training is desirable.Training in a logistics related discipline, i.e. transport, engineering, operations management supply chain management or other relevant field is desirable.

Work Experience

A minimum of eight (8) years of progressively responsible experience in material management and logistics-support related activities is required. Training in Information Technology is required. Experience in the procedures related to the implementation and management in the field of MOUs in peacekeeping operations is desirable. Experience in international military/police peacekeeping operations is desirable. Experience in inventory control practices and procedures is desirable.

Languages

English and French are the working languages of the UN Secretariat. For the position advertised, fluency in oral and written English is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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