Job Opening

Posting Title: EDITORIAL AND DESKTOP PUBLISHING ASSISTANT, ENGLISH, G5
Job Code Title: EDITORIAL AND DESKTOP PUBLISHING ASSISTANT, ENGLISH
Department/Office: Division Of Conference Management
Duty Station: GENEVA
Posting Period: 14 July 2017 - 12 August 2017
Job Opening Number: 17-Language-UNOG DCM-82564-R-Geneva (O)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Special Notice

Recruitment for this position is done on a local basis.

Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Must have passed the United Nations specialized tests known as the Text Processing Test, i.e. grammar, verbatim, formatting and speed typing in English or the former ASAT + Secretarial Test.

Org. Setting and Reporting

This position is located in the English Text Processing Unit, Translation and Editorial Support Section, Languages Service, Division of Conference Management, UNOG. The incumbent reports to the Head of Unit/Section.

Responsibilities

Within limits of delegated authority, the Editorial and Desktop Publishing Assistant will be responsible for the following duties:
- Produces camera-ready documents for reproduction by formatting complex documents in desktop publishing layout;. Incorporates changes as marked by editors, translators and revisers, ensuring that the final version of the document conforms to, as the case may be (a) the draft translation as to contents, and/or (b) the original language manuscript as to format and typography, in accordance with existing editorial guidelines.
- Aligns bi-texts in order to support the production of high-quality translation memories for computer-assisted translation (CAT), machine translation (MT) and related workflow improvements.
- Performs proof-reading functions ensuring that changes have been incorporated as marked in the draft copy and alerting the responsible authority if obvious errors or discrepancies are found in the translated text.
- Under the guidance of the Supervisor and Assistant Supervisor, updates and maintains macros, creates templates and models as needed.
- Participates, as a member of a team, in the production of parliamentary and miscellaneous documentation, supplements publications, by preparing desktop publishing layout of the final product in relevant language for reproduction in hard copy and electronic dissemination.
- Assists and replaces the Assistant Supervisor, when needed.
- Takes responsibility for final verbatim records.
- Trains and guides temporary and junior staff in the processing of basic and more complex documents.
- Compiles submitted corrections and edits documents in relevant language, according to required format.
- Rotates in day and night shifts, as well as weekend on-call duties, as needed.
- Depending on the needs of the service, availability for overtime is expected.
- Provides text processing services to the Security Council and General Assembly, as needed.
- Performs other related work as required.

Competencies

PROFESSIONALISM
Knowledge of editorial practices and desktop publishing, including typographic standards. Proficiency in the language of the unit and in United Nations terminology. Knowledge of United Nations structure and rules of procedure of various organs, including documents production system. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

PLANNING AND ORGANIZING
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

TECHNOLOGICAL AWARENESS
Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education

High school diploma or equivalent is required.

Work Experience

At least five years of experience in desktop publishing, including draft typing, copy editing, proof-reading and typographical layout or related area, of which preferably two years within the United Nations common system.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of French is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview for the successful candidates.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

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