Job Opening

Posting Title: Editorial Assistant, French, G5
Job Code Title: EDITORIAL ASSISTANT
Department/Office: Department of Public Information
Duty Station: NEW YORK
Posting Period: 03 January 2018 - 01 February 2018
Job Opening Number: 18-Language-DPI-82592-R-New York (O)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

This position is located in the French Press of the Meetings Coverage Section (MCS) of the Coverage and Media Services Branch (CMSB) in the News and Media Division (NMD) of the Department of Public Information (DPI). The Meetings Coverage Section produces summaries and press releases, in English and French, of UN meetings. These are a primary source of information on UN activities for the news media and, by redissemination, for the world community. Overall guidance is provided by a Senior Editor and direct supervision of the Pool Supervisor.

Responsibilities

Responsibilities: Within delegated authority, the Editorial Assistants will be responsible for the following duties:

•Assists in screening/proofreading documents submitted for editing and publication in order to ensure compliance with existing editorial standards and regulations;

•Provides specialized assistance to Press Officers and Editors in the production of meeting summaries and press releases in French by formatting and publishing documents in MS Word and online;

•Assists in screening press releases and statements submitted from other offices for editing and publication; compiles submitted corrections/revisions and edits documents, according to required format;

•Assists Chief of Section, Editors and senior Assistants in assigning incoming jobs and tracking the workflow; keeps all concerned informed of changes in processing schedules;

•Performs proofreading and ensures that outgoing texts are submitted correctly to the translators;

•Acts as focal point for storing final documents and records, making sure that files and documents are published and distributed correctly;

•Responds to queries from other departments or services concerning documents submitted for processing; refers queries to the appropriate parties as necessary;

•Maintains the Section’s publications and other reference materials, including special databases;

•Compiles statistics on the output and workflow of the Section;

•Ensures that all staff in the Section, including temporary staff, have basic computer equipment, software, and telephone and e-mail services; takes charge of all arrangements connected with this task;

•Provides basic computer technical support to all staff in the Section; performs basic trouble-shooting functions in a timely manner; maintains contact with LAN administrator and reports problems to the Help Desk when required;

•Trains and guides temporary and junior staff in the processing of meeting summaries and press releases;

•Rotates in shifts, as well as weekend on-call duties, as needed;

•Performs general office support functions for the Section

•Carries out other tasks requested by the Chief; covers other General Service staff functions when the staff members are absent on annual or sick leave; overtime is expected depending on the needs of the Unit, including travel to serve UN conferences taking places away from Headquarters;

•Performs other related work as required.

Competencies

Professionalism: Knowledge of document processing chain and relevant operational and administrative procedures. Knowledge of editorial policies and practices; thorough understanding of the editorial, terminology and reference service functions and roles. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

High school diploma or equivalent.

Work Experience

A minimum five (5) years of experience in public information, including the production of meeting summaries and press releases, as well as draft typing, copy editing, proofreading and typographical layout or related area is required. Experience in formatting as well as proofreading material for publication is desirable. Knowledge in basic IT support and trouble-shooting is desirable. Experience in web content management is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in both English and French are required. Knowledge of another UN official language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia; or the United Nations Accounting or Statistical Assistant Examination at the United Nations Headquarters may be accepted in lieu of the GGST.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Sorry, this job opening is no longer available.
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