Job Opening

Posting Title: Senior Finance Assistant, G7
Job Code Title: Senior Finance Assistant
Department/Office: Economic and Social Commission for Western Asia
Duty Station: BEIRUT
Posting Period: 24 August 2017 - 22 September 2017
Job Opening Number: 17-Finance-ESCWA-83156-R-Beirut (O)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Special Notice

Appointment against this post is on a local basis; candidates shall be recruited in the country of the duty station, irrespective of nationality and length of time the candidate may have been in the country. If no suitable candidate is identified, overseas candidates will be considered subject to a passing grade on the relevant entry-level examinations at the duty station.

Staff members are subject to the authority of the Secretary-General, who may assign them to any task or function in the organization. In this context, all staff are expected to move periodically to new functions during their careers in accordance with established rules and procedures.

The candidate is responsible for any expenses incurred in order to take the examination and, in the event of an employment offer, any costs relating to travel and relocation to the duty station.

Org. Setting and Reporting

This post is located within the Budget and Finance Section (BFS), Administrative Services Division (ASD), of the Economic and Social Commission for Western Asia (ESCWA). The Senior Finance Assistant reports directly to the Finance and Accounts Officer, and will be under the overall supervision of the Chief of BFS.

Responsibilities

The incumbent performs the local functions required to process monthly payroll, including analysis and adjustments. Functions of this post require frequent interaction with payroll HQ offices in other duty stations and close coordination with local HR colleagues and interaction with local staff.

1. Maintain payroll master data
Perform the following in Umoja for all ESCWA pay-rolled staff:
a) Update payroll master data with all payroll adjustments; Maintain Umoja Info Types for recurring payments and deductions; Process additional payments, advances and loans to staff. Verify results of the travel-payroll integration batch report and update records as necessary. Maintain staff member status on payroll.
b) Validate data and prepare the mass upload for payroll deductions such as telephone and fuel charges.
c) Maintain additional payment and cost distribution for Pension and Insurance for Staff on SLWOP.

2. Regular pay control
a) Analyze monthly lock reports and take necessary corrective actions. Communicate results with HR partners and follow up with the technical experts (UNOG, UNHQ) on posting and technical errors.
b) Analyze results of the Umoja payroll simulation; compare results with previous actual runs for both international and local ESCWA staff. Troubleshoot and quickly understand variances under tight payroll deadlines. Lock cases with incorrect calculations for further correction and processing across ESCWA's concerned services.
c) Verify scheduled recoveries (Rental advance, Education Grant, etc…) and take appropriate corrective actions.

3. Final pay control
a) Follow up with HR partners on cases of separated staff to confirm all entitlements are correct.
b) Coordinate staff clearance in the tracking system across all ASD Sections to allow for final pay release.
c) Perform any recoveries such as salary or rental advances and settling-in grants.
d). Process individual pension reconciliations and submit Separation Notifications to UNJSPF.

4. Off-cycle payroll control
a) Verify and approve in Umoja all off-cycle payroll payments such as salary and rental advances and settling-in grants by reviewing system report and validating individual records.
b) Maintain details in ECC and prepare the files for uploading and posting in Umoja by the Payroll HQ in UNOG. Follow up on rejected cases and notify HR Partners for appropriate corrective actions.

5. Review payroll posting
a) Analyse accounting transactions for claims and entitlements. Make recommendations to Chief of Unit/Section on appropriate follow-up procedures. Review and reconcile various payroll clearing accounts to ensure appropriate balances. Investigate erroneous/invalid entries and takesappropriate corrective accounting action.
b) Prepare UNJSPF pension fund schedules for year-end submissions.

Competencies

Professionalism - Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions, including programme development and database management, claims and treasury operations. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Planning and Organizing - Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Teamwork - Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

High school diploma or equivalent.

Work Experience

A minimum of 10 years of progressively responsible experience in the field of accounting, finance, or other related fields is required. Experience working with International Public Sector Accounting Standards (IPSAS) and in the financial accounting modules of an ERP system (preferably SAP) is desirable.

Languages

English and French are the working languages of the United Nations. Arabic is also a working language of ESCWA. For this post, fluency in written and spoken English and Arabic is required.

Assessment

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test when they are short-listed for a job opening. Having passed the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST per applicable eligibility guidelines.

In addition to the above, the shortlisted candidates will undergo a substantive written assessment related to the functions of the post and a competency-based interview. Only short-listed candidates will be contacted.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Home | Privacy notice | Site map | Fraud alert | Contact Us
Copyright 2017 United Nations. All rights reserved