Job Opening

Posting Title: TEAM ASSISTANT, G4
Job Code Title: TEAM ASSISTANT
Department/Office: Office of the High Commissioner for Human Rights
Duty Station: GENEVA
Posting Period: 28 July 2017 - 26 August 2017
Job Opening Number: 17-Administration-OHCHR-83234-R-Geneva (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Sorry, this job opening is no longer available.

Special Notice

Recruitment for this position is done on a local basis.

Passing the United Nations Administrative Assessment Support Test (ASAT) or the Global General Services Test (GGST) at Headquarters, ECA, ESCWA, UNOG, UNOV, ICTR, or ICTY is a prerequisite for recruitment consideration in the General Service category in the United Nations Secretariat.

Vacancies at G1-G4 levels are open to both internal and external candidates, including staff members on temporary appointments. However, priority consideration will be given to serving staff members holding fixed-term, continuing or permanent appointments followed by those holding temporary appointments. New external candidates will only be considered when a serving staff member holding a Fixed-Term or Temporary Appointment at the time of application cannot be identified. New external candidates, if selected, will be granted a temporary appointment for 364 days.

A convocation will be sent by email only to candidates who meet the requirements.

Qualifying years of experience are calculated following the date of receipt of a high-school diploma or the equivalent certification. Please indicate the percentage of the working period for all jobs. This post is subject to the availability of funding.

- Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Org. Setting and Reporting

The post is located in the Africa Branch, Field Operations and Technical Cooperation Division (FOTCD) of the Office of the High Commissioner for Human Rights (OHCHR). The incumbent reports to the Chief of the Africa Branch.

Responsibilities

Under the direct supervision of the Chief of the Africa Section I, the incumbent:

- Prepares and sends internal notes, memoranda, facsimiles; deals with telephone calls, visitors (delegates from governments, NGOs, IGOs, mandate holders).

- Arranges appointments, answers queries, gives information on the Section mandates and distributes relevant forms and documents.

- Drafts correspondence; corrects correspondence, reports and documents prepared by desk officers for format, spelling and grammar.

- Assists in making all necessary arrangements for staff, experts and external participants, for missions, meetings and consultations.

- Searches for and assembles background materials and documentation for missions, meetings and training programme.

- Creates and maintains the Team's filing and reference system; clarifies with professional staff document specifications for purposes of their processing, filing and referencing.

- Assists the Section with administrative tasks related to recruitment, including data entry.

- Assists the Section in logistics-related work such as organizing office moves, requesting telephones and computers.

- Performs other duties as assigned by the Chief of the Section.

Competencies

PROFESSIONALISM: Ability to interpret and analyze a wide variety of data, identify and resolve data discrepancies; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation and full involvement of women and men in all areas of work.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others;
Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

CLIENT ORIENTATION : Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view ; Establishes and maintains productive partnerships with clients by gaining their trust and respect ; Identifies clients’ needs and matches them to appropriate solutions ; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems ; Keeps clients informed of progress or setbacks in projects ; Meets timeline for delivery of products or services to client

Education

High school diploma or equivalent.

Work Experience

At least three (3) years of administrative experience is required, of which preferably one (1) year within the United Nations. Experience working with an ERP system such as UMOJA is desirable.

Languages

Fluency in English and knowledge of French is required; knowledge of a third UN language an asset.

Assessment

Evaluation of qualified applicants may include an eliminatory assessment exercise which will be followed by a competency-based interview.

United Nations Considerations

Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of inspira account-holder homepage.

Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Sorry, this job opening is no longer available.
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