Job Opening

Posting Title: Programme Management Assistant, G5
Job Code Title: Programme Management Assistant
Department/Office: United Nations Environment Programme
Duty Station: PARIS
Posting Period: 03 October 2017 - 01 November 2017
Job Opening Number: 17-Programme Management-UNEP-83517-R-Paris (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Special Notice

Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take-up the appointment. This position is open for recruitment for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by Him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. 1. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.
2. If you do not receive an email acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists please seek technical assistance through the Inspira "Need Help?" link.

Org. Setting and Reporting

The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. The overall objective of the UN Environment's Economy Division is to encourage decision makers in government, local authorities and industry to develop and adopt policies, strategies and practices and technologies that promote sustainable patterns of consumption and production, make efficient use of natural resources, ensure safe management of chemicals and contribute to making trade and environment policies mutually supportive. It promotes the development, use and transfer of policies, technologies, economic instruments, managerial practices and other tools that assist in environmentally sound decision making and the building of corresponding activities (http://www.unep.fr/). The position is located in the Economy Division, Energy and Climate Branch at the Paris duty station.

Responsibilities

Under the direct supervision of the Administrative Officer, the incumbent will perform the following tasks: General administrative and programme related support: 1. Assist the Administrative Officer and Project Managers in the preparation of revisions, processing and execution of UN Environment projects, including Legal Agreements, Memoranda of Understanding, etc as well as project budgets where applicable. 2. Draft standard advice to project managers on rules procedures and requirements. 3. Create and maintain databases on all current legal instruments by entering relevant information from standard documents into database. 4. Assist in knowledge building and knowledge sharing through collecting information to update Energy and Climate Branch guidelines. 5. Support the logistics related to the provision of training for Project Managers to familiarize them with rules, regulations, procedures and processing of UN Environment agreements. 6. Support the Delegation of Authority reporting and repository of legal instruments for the Energy and Climate Branch on a quarterly basis. 7. Review and monitor budgets and assist coordination of fund availability with Finance Assistant (G6). 8. Ensure necessary approval and entry in computerized tracking system.

Other: (a) Assists in the coordination of programme/project planning and preparation work; Compiles, summarizes, and presents information/data on specific programmes/project and related topics or issues. (b) Serves as focal point for administrative coordination of programme/project implementation activities, involving extensive liaison with a diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions. (c) Compiles, summarizes and enters data on project delivery; drafts related status reports, identifying shortfalls in delivery, budget overruns, etc., and brings to the attention of management. (d) Reviews budget revisions, verifies availability of funds, ensures necessary approval and entry in computerized budget system. (e) Provide general office assistance. (f) Respond to complex information requests and inquiries. (g) Review, log and route incoming correspondence. (h) Set up and maintain files/record. (i) Perform other related duties as assigned.

Competencies

Professionalism: Ability to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities, and remains calm in stressful situations. Planning and Organizing: Identifies priority activities and assignment,; adjusts priorities as required, allocates appropriate amount of time and resources for completing work, uses time efficiently, risks and allows for contingencies when planning monitors and adjusts plans and actions as necessary, uses time efficiently. Teamwork: Works collaboratively with colleagues to achieve organizational goals, solicits input by genuinely valuing others’ ideas and expertise, is willing to learn from others, places team agenda before personal agenda, supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position.

Education

Completion of secondary school is required. Additional technical qualifications, such as MS Office applications proficiency are required. Course work in the legal area is an advantage.

Work Experience

A minimum of five years of progressive responsible experience in legal contracts, project administration, budget, administrative services or related fields is required. Experience with the UN system or other international organisation is required; Familiarity with UN Rules and regulations is desirable.

Languages

English and French are the working languages of the United Nations Secretariat; For the post advertised, fluency in oral and written English is required; Knowledge of another UN official language is an advantage.

Assessment

Evaluation of qualified candidates for this position may include substantive assessment which
may be followed by a competency-based interview.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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