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Job Opening

Posting Title: Head of Office, P5 (Temporary Job Opening)
Job Code Title: Special Assistant, Economic Affairs
Department/Office: Economic and Social Commission for Asia and the Pacific
Duty Station: BANGKOK
Posting Period: 09 August 2017 - 22 August 2017
Job Opening Number: 17-Economic Affairs-ESCAP-83861-J-Bangkok (T)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Special Notice

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. ESCAP is committed to promoting diversity and gender equality within the Secretariat. Women candidates are strongly encouraged to apply.

This is a temporary position available until 30 June 2018 and is open to both internal and external candidates, including staff members on temporary appointments. If selected, an internal candidate will be on temporary assignment to the post; an external candidate will initially be offered a temporary appointment. Any extension of appointment is subject to satisfactory performance and continued availability of the post.

ESCAP is committed to promoting diversity and gender equality within the Secretariat. Women candidates are strongly encouraged to apply.

Org. Setting and Reporting

The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote inclusive economic, social and environmental development and support regional cooperation and integration in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership, through its analytical, normative and technical cooperation, to respond to the development priorities and changing needs of the Asian and Pacific region.

This position is located in the Office of the Executive Secretary (OES). The Head of Office reports directly to the Executive Secretary.

Responsibilities

Within delegated authority, the Head of Office will be responsible for the following duties:

Policy and Planning
•Supports the Executive Secretary in executive direction and management of the work program of the secretariat.
•Assists the Executive Secretary and senior management in the development and implementation of the administrative and financial framework.
•Supports the Executive Secretary’s external engagements, overseeing the coordination of missions, planning calendars and supervising the preparation of speeches, briefing notes, op-eds and media releases.
•Produces and reviews/edits major reports for the Executive Secretary on a range of multisectoral topics as assigned.
•Provides advice and support for the Executive Secretary in areas such as technical cooperation activities, special reviews of operational objectives and related administrative policies/procedures, etc.
•Participates, on behalf of OES in task forces of the Secretariat on substantive, human resources and administrative matters.
•Participates in the Senior Management Team meetings to support the Executive Secretary.

Human Resource Management
•Supports the Executive Secretary in the full range of staff and human resource administration-related issues, ensuring requirements are met. This involves overseeing recruitment processes; interpretation and application of staff rules relating to human resource issues; and preparing ad hoc status reports on those issues.
•Supports the Executive Secretary in potential management reviews of high sensitivity and complexity.
•Supports secretariat-wide initiatives on gender equality.

Budget and Finance
•Monitors the expenditures of the OES to ensure that they remain within authorised levels. Exercises control over budgetary expenditures from these resources.
•Develops, establishes and maintains a set of sound policies, procedures, standards and tools that are consistent with UN policy and practice in order to ensure proper accounting, financial management and control.

General Administration
•Oversees the correspondence system of the OES, ensuring timely follow-up of incoming and outgoing correspondence.
•Manages the administrative staff of the OES and prepares performance reports and medium-term plans for staff directly supervised.

Competencies

•Professionalism - Ability to provide specialized advice in a broad range of substantive, human resources management, financial, administrative areas to the Executive Secretary. Ability to apply UN rules, regulations, policies and guidelines in work situations and prepare reports or rationale with respect to key administrative decisions. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

•Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

•Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law or related area. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of ten years of progressively responsible experience in sustainable development, economics, administration, budget, finance, management, or related field. Experience in the United Nations system or any other comparable international or regional organisation and their relationship with the legislative and secretariat processes in the Headquarters is desirable. Significant experience in managing a work unit and supervising staff is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another UN official language is an advantage.

Assessment

Qualified applicants may be evaluated through a competency-based interview and/or other assessment methods.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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