Job Opening

Posting Title: INTERN - ADMINISTRATION, I (Temporary Job Opening)
Job Code Title: INTERN - ADMINISTRATION
Department/Office: Office of Central Support Services
Duty Station: NEW YORK
Posting Period: 21 August 2017 - 19 August 2018
Job Opening Number: 17-Administration-DM OCSS-84054-J-New York (A)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

This position is located in the Administrative, Finance and Personnel Section (AFPS), Facilities Management Service (FMS), Facilities and Commercial Services Division (FCSD) of Office of the Central Support Services (OCSS), Department of Management (DM). FMS provides, among other tasks, customer services through implementation of the building, architectural and engineering services.

The duration of the internship is a minimum of two (2) months to a maximum of six (6) months depending on particular needs of the receiving programme. The Facilities Management Service internship is for six (6) months with an opportunity for extension, depending on the needs of the Office.

The internship is UNPAID and full-time. Interns work five days per week (35 hours) under the supervision of a staff member in the Section/Office to which they are assigned.

For more information on terms and conditions of UN internship, please visit the UN internet site at: http://www.un.org/Depts/OHRM/sds/internsh/htm/documents.htm.

Responsibilities

Under the overall guidance of the Chief of AFPS and the direct supervision of the Associate Administrative Officer, Administrative, Finance and Personnel Section (AFPS), the intern will assist in the following duties:


• Assist with daily administrative tasks of the unit, including but not limited to, scheduling and coordinating meetings and researching and organizing information for reports.
• Collect data from multiple resources to review, analyze, compile and store information as well as create standard statistical and other reports.
• Coordinate and work with the team for updating document management systems.
• Assist with the transfer of electronic and paper files to the document management systems.
• Undertake other ad-hoc assignments as requested by the supervisor.
• Perform other duties as required.

Competencies

Competencies

Communication:
-Speaks and writes clearly and effectively
-Listens to others, correctly interprets messages from others and responds appropriately
-Asks questions to clarify, and exhibits interest in having two-way communication
-Tailors language, tone, style and format to match the audience
-Demonstrates openness in sharing information and keeping people informed

Teamwork:
-Works collaboratively with colleagues to achieve organizational goals
-Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
-Places team agenda before personal agenda
-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings

Client Orientation:
-Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view
-Establishes and maintains productive partnerships with clients by gaining their trust and respect
-Identifies clients’ needs and matches them to appropriate solutions
-Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
-Keeps clients informed of progress or setbacks in projects
-Meets timeline for delivery of products or services to client

Education

To qualify for consideration for an internship by the United Nations Headquarters Internship Programme, the following conditions must be met:

1. Applicants must meet one of the following requirements:
(1) Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
(2) Be enrolled in the final academic year of a first university degree programme (minimum Bachelor's level or equivalent); or
(3) Have graduated with a university degree as defined in (1) and (2) above.
Candidates who are selected, must commence the internship programme either prior to graduation or within one year of graduation from an academic programme as described in (1) and (2). Applicants who are unable to commence the internship within one year of graduation shall not be accepted.

2. Be computer literate in standard word processing and spreadsheets software applications such as Microsoft Word and Excel or similar.
Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and
Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Work Experience

Applicants are not required to have professional work experience for participation in the programme.

Languages

English and French are the working languages of the United Nations Secretariat. For this internship, fluency in oral and written English is required. Knowledge of another official UN language is an advantage.

Assessment

Potential candidates will be contacted by Hiring manager directly for further consideration.

Special Notice

A completed online application (Cover Note and Personal History Profile) is required.
Incomplete applications will not be reviewed. The Cover Note must include:
• Title of degree you are currently pursuing.
• Graduation Date (when will you be graduating from the programme).
• List the design skills and software programmes that you are proficient in.
• List your top three areas of interest/department preferences.
• Explain why you are the best candidate for that specific department.
• Explain your interest in the United Nations Internship Programme.
In your Personal History Profile, be sure to include all past work experiences (if any), skills, and three references. Due to a high volume of applications received, ONLY successful candidates will be contacted.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Sorry, this job opening is no longer available.
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