vacance de poste

Intitulé publication: INTERN - ADMINISTRATION, I (Temporary Job Opening)
Intitulé code d’emploi: INTERN - ADMINISTRATION
Département / Bureau: Bureau des services centraux d'appui
Lieu d'affectation: NEW YORK
Période de candidature: 21 août 2017 - 19 août 2018
No de l’appel á candidature: 17-Administration-DM OCSS-84054-J-New York (A)
Staffing Exercise N/A
Valeurs fondamentales de l'ONU: intégrité, professionnalisme, respect de la diversité
Désolé, cet appel à candidature n'est plus disponible.
Cadre organisationnel

This position is located in the Administrative, Finance and Personnel Section (AFPS), Facilities Management Service (FMS), Facilities and Commercial Services Division (FCSD) of Office of the Central Support Services (OCSS), Department of Management (DM). FMS provides, among other tasks, customer services through implementation of the building, architectural and engineering services.

The duration of the internship is a minimum of two (2) months to a maximum of six (6) months depending on particular needs of the receiving programme. The Facilities Management Service internship is for three (3) months with an opportunity for extension, pending on the needs of the Office.

The internship is UNPAID and full-time. Interns work five days per week (35 hours) under the supervision of a staff member in the Section/Office to which they are assigned.

For more information on terms and conditions of UN internship, please visit the UN internet site at: http://www.un.org/Depts/OHRM/sds/internsh/htm/documents.htm.

Responsabilités

Under the overall guidance of the Chief of AFPS and the direct supervision of the Associate Administrative Officer, Administrative, Finance and Personnel Section (AFPS), the intern will assist in the following duties:

• Assist in administrative actions related to the staff selection by screening applications, preparing matrix, scheduling written tests and/or competency based interviews, taking notes during interviews and/or drafting evaluations as necessary.
• Assist in drafting Job descriptions or Term of Reference (TOR)s for FMS posts due to restructuring of the Unit/Section.
• Coordinate and work with other administrative assistants in AFPS for updating document management systems. Also transfer electronic files from the share drive to UnitDoc.
• Assist in tracking procurement processes and updating the contract management system as needed.
• Undertake other ad hoc assignments as requested by the supervisor.
• Perform other duties as required.

Compétences

Competencies

Communication:
-Speaks and writes clearly and effectively
-Listens to others, correctly interprets messages from others and responds appropriately
-Asks questions to clarify, and exhibits interest in having two-way communication
-Tailors language, tone, style and format to match the audience
-Demonstrates openness in sharing information and keeping people informed

Teamwork:
-Works collaboratively with colleagues to achieve organizational goals
-Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
-Places team agenda before personal agenda
-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings

Client Orientation:
-Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view
-Establishes and maintains productive partnerships with clients by gaining their trust and respect
-Identifies clients’ needs and matches them to appropriate solutions
-Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
-Keeps clients informed of progress or setbacks in projects
-Meets timeline for delivery of products or services to client

Formation

To qualify for consideration for an internship by the United Nations Headquarters Internship Programme, the following conditions must be met:

1. Applicants must:
(1) Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
(2) Be enrolled in the final academic year of a first university degree programme (minimum Bachelor's level or equivalent);
(3) Have graduated with a university degree as defined in (1) and (2) above.
(4) Candidates who are selected, must commence the internship programme either prior to graduation or within one year of graduation from an academic programme as describe in (1) and (2). Applicants who are unable to commence the internship within one year of graduation shall not be accepted.

2. Be computer literate in standard word processing and spreadsheets software applications such as Microsoft Word and Excel or similar.
Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and
Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Expérience professionnelle

Applicants are not required to have professional work experience for participation in the programme.

Connaissances linguistiques

English and French are the working languages of the United Nations Secretariat. For this post fluency in oral and written English is required. Knowledge of another official UN language is an advantage.

Méthode d'évaluation

Potential candidates will be contacted by Hiring manager directly for further consideration.

Notice spéciale

A completed online application (Cover Note and Personal History Profile) is required.
Incomplete applications will not be reviewed. The Cover Note must include:

• Title of degree you are currently pursuing.
• Graduation Date (when will you be graduating from the programme).
• List the design skills and software programmes that you are proficient in.
• List your top three areas of interest/department preferences.
• Explain why you are the best candidate for that specific department.
• Explain your interest in the United Nations Internship Programme.

In your Personal History Profile, be sure to include all past work experiences (if any), skills, and three references. Due to a high volume of applications received, ONLY successful candidates will be contacted.

Charte des Nations Unies

Aucune restriction ne sera imposée par l'Organisation à l'accès des hommes et des femmes, dans des conditions égales, à toutes les fonctions, dans ses organes principaux et subsidiaires. (Charte des Nations Unies - Chapitre III, Article 8). Le Secrétariat des Nations Unies est un espace non-fumeurs.

Aucun frais de dossier

L’ONU NE PERÇOIT DE FRAIS À AUCUN STADE DU RECRUTEMENT (DÉPÔT OU TRAITEMENT DE LA CANDIDATURE, ENTRETIEN, FORMATION, ETC.), ET ELLE NE DEMANDE AUCUNE INFORMATION BANCAIRE.

Désolé, cet appel à candidature n'est plus disponible.
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