Job Opening

Posting Title: INTERN - ADMINISTRATION, I (Temporary Job Opening)
Job Code Title: INTERN - ADMINISTRATION
Department/Office: Office of Central Support Services
Duty Station: NEW YORK
Posting Period: 28 August 2017 - 25 February 2018
Job Opening Number: 17-Administration-DM OCSS-84546-J-New York (A)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

The internship is located in the Planning, Design and Construction Section (PDCS) of the Facilities Management Service (FMS), Facilities and Commercial Services Division (FCSD) of the Office of Central Support Services (OCSS) in the Department of Management (DM). The role of FMS is to examine and report on a wide range of building use, facility management matters, Member State Artwork Gifts and work space accommodations within the United Nations in New York. FMS continues to monitor the UN complex and update floor plans where necessary. Gift management requires record keeping for over 300 gifts, location placement, document references and condition assessment recording. The duration of the internship is a minimum of two (2) months to a maximum of six (6) months depending on the particular needs of the receiving programme. This Facilities Management Service internship is for two (2) months with an opportunity for extension, depending on the needs of the Office.The internship is UNPAID and full-time. Interns work five days per week (35 hours, 9:00 AM-5:00 PM, Monday-Friday) under the supervision of the Chief of PDCS and/ or a staff member in the Section to which they are assigned. For more information on terms and conditions of UN internship, please visit the UN internet site at https://careers.un.org/lbw/home.aspx?viewtype=IP.

Responsibilities

Daily responsibilities will depend on the individual's background and needs of assignments within the Section, the interns assigned within the work team, as well as the internship period. Under the general supervision of the Chief of the Planning, Design and Construction Section (PDCS) and within delegated authority, the intern will assist in some of the following duties: •Assist in administrative related work, • Assist in filing and archiving documents related to the Gifts, •Assist in creating inventory of documentation in Excel, •Assist in drafting letters and other communications as required, •Perform other related duties as required.

Competencies

Communication: Speaks and writes clearly and effectively-Listens to others, correctly interprets messages from others and responds appropriately-Asks questions to clarify, and exhibits interest in having two-way communication-Tailors language, tone, style and format to match the audience-Demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals-
Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others- Places team agenda before personal agenda-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Technological Awareness:-Keeps abreast of available technology-Understands applicability and limitations of technology to the work of the office-Actively seeks to apply technology to appropriate tasks- Shows willingness to learn new technology.

Education

To qualify for an internship by the United Nations Headquarters Internship Programme, the following conditions must be met: 1. Applicants must meet one of the following requirements: (1) Be enrolled in a graduate school programme (second university degree or equivalent, or higher); (2) Be enrolled in the final academic year of a first university degree programme (minimum Bachelor's level or equivalent); or (3) Have graduated with a university degree as defined in (1) and (2) above and, if selected, must commence the internship within one year period of graduation. 2. Applicants must be computer literate in standard software applications, including MS Suite (Word, Excel). 3. Applicants must have a demonstrated keen interest in the work of the United Nations. 4. Applicants must have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes willingness to try and understand and be tolerant of differing opinions and views.

Work Experience

Applicants are not required to have professional work experience for participation in the programme.

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in English (both oral and written) is required. Knowledge of another UN official language is an advantage.

Assessment

Potential candidates will be contacted by the hiring manager directly for further consideration.

Special Notice

A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed. The Cover Note must include: • Title of degree you are currently pursuing. • Graduation Date (when will you be graduating from the programme). • List the design skills and software programmes that you are proficient in. • List your top three areas of interest/department preferences. • Explain why you are the best candidate for that specific department. • Explain your interest in the United Nations Internship Programme. In your Personal History Profile, be sure to include all past work experiences (if any), skills, and three references. Due to a high volume of applications received, ONLY successful candidates will be contacted.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Sorry, this job opening is no longer available.
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