Job Opening

Department/Office: United Nations Environment Programme
Duty Station: MONTREAL
Posting Period: 07 November 2017 - 21 December 2017
Job Opening Number: 17-Finance-UNEP-84908-R-Montreal (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Sorry, this job opening is no longer available.

Special Notice

Appointment against this post is for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations as a Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.

Staff members of the United Nations Secretariat must fulfill the lateral move(s) requirements, or geographical to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral or geographical move(s) in their Personal History Profile (PHP) and cover note.

If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link.

Org. Setting and Reporting

The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. At the 1992 Earth Summit in Rio de Janeiro, world leaders agreed on a comprehensive strategy for 'sustainable development'. One of the key agreements adopted at Rio was the Convention on Biological Diversity. The Convention establishes three main goals: the conservation of biological diversity, the sustainable use of its components, and the fair and equitable sharing of the benefits from the use of genetic resources. The Secretariat of the Convention on Biological Diversity (SCBD) is located in Montreal and is administered by UN Environment. This post is located in the Convention on Biological Diversity, Administration, Finance and Conference Services Division (AFC) at the Montreal duty station.


Under the overall supervision of the Executive Secretary, the incumbent will perform the following duties:
A). Advise the Executive Secretary and other senior staff on all financial, personnel and administrative questions, including the implementation of the delegation of authority on financial and personnel matters and the undertaking of additional administrative responsibilities from the United Nations.
B). Prepare SCBD budget proposals, in cooperation with the Executive Secretary, for review by the Conference of the Parties (COP), the Conference of the Parties serving as the Meeting of the Parties to the Cartagena Protocol on Biosafety (COP/MOP) and the Conference of the Parties serving as the Meeting of the Parties to the Nagoya Protocol on Access and Benefit-Sharing of Genetic Resources (COP/MOP). Make budget presentations and participate in discussions with Governments. Monitor, and report on the implementation of the budget and advise the Executive Secretary on redeployment of funds within her authority. Liaise with Governments of the Parties to the Convention and the Protocols on issues related to contributions. Provide cost estimates for activities financed from the Voluntary Trust Funds of the Convention and its Protocols. Oversee processes relating to receipt and recording of contributions and pledges and prepare related correspondence to Parties. Prepare expenditure reports for governments as required. Engage and seek contributions from non-government (private sector) actors to operationalize COP decision XIII/32 with regard to the support of private sector to CBD work.
C). Forecast SCBD income and expenditure and administer financial resources and ensure payments in accordance with UN financial regulations and rules and the delegation of authority to the Executive Secretary of the UNEP-CBD Secretariat. Act as certifying officer for all SCBD accounts, including local imprest accounts. Manage and monitor imprest and petty cash accounts. Maintain current and up-to-date internal accounts with regular reporting to managers and oversee the preparation of allotments. Exercise control over the staffing table and other sources.
D). Human resources management: Oversee the recruitment and administration of staff, consultants, experts and short-term conference staff in accordance with UN staff regulations and rules of procedures and the delegation of authority. Service and act as an ex officio member of the Departmental Panels (Recruitment Panels) and oversee the internal Performance Appraisal System process. Assist in the development, recruitment and implementation of staff training programmes. Represent management on the Management Committee of the SCBD and liaise with the Staff Association.
E). Plan requirements and ensure support services in accordance with UN financial regulations and rules and the delegation of authority, including: administrative support to organization of sessions of COP, COP-MOPs and Convention and Protocol Subsidiary Bodies, procurement of goods and contracting of services, travel of staff, maintenance of office space and provision of office services; exercise control over non-expendable property, supplies and materials and communications.
F). Liaise and coordinate with UNON, ICAO and other offices on personnel and other administrative matters. Coordinate replies to queries and observations on administrative matters from UN internal and external auditors as well as other sources. Participate in negotiations on, and implementation of, agreements on collaboration with other UN organizations.
G). Liaise with host country authorities on administrative matters related to the implementation of the Headquarters Agreement, including issuance of identity papers, visas and other official documents and the application of the UN Convention on Privileges and Immunities. Represent SCBD in all commercial transactions.
H). Supervise and provide guidance to Professional and General Services staff of the Administration. I. Perform other duties as requested by the Executive Secretary.


• Professionalism: Responsible for budgeting, financial management, recruitment and staff administration, procurement and contracting, office maintenance and other general services as well as responsible for developing administrative policy procedures. Ability to apply UN rules, regulations, policies and guidelines in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
• Leadership: Serves as a role model that other people want to follow: Empowers others to translate vision into results; Is proactive in developing strategies to accomplish objectives; Establishes and maintains relationships with a broad range of people to understand needs and gain support; Anticipates and resolves conflicts by pursuing mutually agreeable solutions; Drives for change and improvements; does not accept the status quo; Shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; Demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

• Accountability: Takes ownership of all responsibilities and honors commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments.Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

• Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines. Regularly discusses performance and provides feedback and coaching to staff. Encourages risk-taking and supports creativity and initiative. Actively supports the development and career aspirations of staff. Appraises performance fairly.

• Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.


Advanced university degree (Master’s or equivalent) in public or business administration, or related field is required. A first-level or higher degree in other fields with two additional years of relevant work experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of ten (10) years of progressive responsible experience in general administration, budget, finance, human resources management or related field is required. Knowledge of UN administrative regulations, rules policies and practice is highly desirable. Experience using ERP (Enterprise Resource Planning) system is an advantage. Working experience with United Nations or its specialized agencies is desirable. Experience in preparation and submission of budget proposals is an additional asset.


English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is essential. Good working knowledge of French or other UN languages is an asset.


Evaluation of qualified candidates may include a substantive assessment which will be followed by a competency-based interview.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee


Sorry, this job opening is no longer available.
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