Job Opening

Posting Title: Procurement Officer, P3
Job Code Title: PROCUREMENT OFFICER
Department/Office: Office of Central Support Services
Duty Station: NEW YORK
Posting Period: 19 September 2017 - 02 November 2017
Job Opening Number: 17-Procurement-DM OCSS-85223-R-New York (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Special Notice

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

This post is financed by the Support Account for Peacekeeping Operations. Extension of appointment will be subject to budgetary approval.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Org. Setting and Reporting

This position is located in the Procurement Division, Procurement Management Section, Vendor Registration and Management team, Department of Management. The incumbent reports to a Team Leader and Chief of Section.

Responsibilities

Under the supervision of, and reporting directly to, the Team Leader of the Vendor Registration and Management Team the incumbent will work closely with Procurement Sections to provide Procurement Officers / Procurement Assistants with assistance in resolving a wide range of vendor registration issues. The incumbent will participate in business trips and business seminars to disseminate information on procurement activities of the Organization, identify potential suppliers and evaluate applications of vendors for registration with the United Nations.

1.Evaluation of application for vendor registration: Review applications from vendors for registration with the United Nations, analyse financial and technical information and approve or disapprove the applications; Utilize Internet and other information media and services such as Dun and Bradstreet Information Service, World Check, Lexis-Nexis and other vendor screening services to conduct due diligence check of vendors as and when required; Contact applicants to gather additional and supplementary information and respond to queries from applicants to clarify the Organization’s vendor registration policy and procedures; and Debrief unsuccessful vendors, if required and resolve issues and problems that may arise as a result of disqualification of applicants.
2.Implementation of work programme for identification of potential sources: Participate in planning meetings for business seminars and preliminary visits, contact Member States representatives, chambers of commerce and associations of industry to set up logistical arrangement for business seminars; Conduct market research to identify potential suppliers for goods and services procured by the Organization; Work with procurement offices of peacekeeping missions, economic commissions, international tribunals, other offices away from Headquarters, and other organizations within the United Nations system to facilitate their participation in business seminars and share procurement and vendor information among these entities; Participate in business seminars, deliver presentations to participants and assist vendors in preparation of applications for vendor registration; and Draft information and presentation materials and regularly monitor and update the information.
3.Development of vendor registration guidelines: Conduct research of the vendor registration system of other organizations within the United Nations system, government organizations and other public entities; Provide the Team Leader of Vendor Registration and Management Team with inputs and suggestions to assist the Team Leader in developing policy and procedures for vendor registration, reviewing the existing vendor evaluation criteria for registration and proposing alternative methods, if appropriate; and Assist Procurement Officers and Procurement Assistants within the Procurement Service and staff serving procurement offices of peacekeeping missions, economic and social commissions, international tribunals and other offices away from Headquarters in evaluation of applications for vendor registration received by these offices.
4.Vendor Review Committee: Assist the Team Leader of the Vendor Registration and Management Team in organizing the Vendor Review Committee and prepare for presentation packages and distribute the packages to the members of Vendor Review Committee; Serve as an alternate secretary of the Vendor Review Committee and draft the minutes of the meetings, if and when required; Draft correspondences to implement the recommendation of Vendor Review Committee and to inform the UN procurement community of the decision of the Vendor Review Committee; and Keep records of minutes and deliberation of the Vendor Review Committee.
5.Other duties: Perform other duties as assigned by the Team Leader of Vendor Registration and Management Team.

Competencies

PROFESSIONALISM:
-In-depth grasp of leading-edge techniques, practices and operations, and ability to address broader issues of procurement, finance or administration in terms of impact at the programme and institutional level
-Good knowledge of best value for money and public procurement processes
-Proficiency in legal writing and expression and ability to prepare contracts and a variety of legal instruments and related documents
-Ability to develop procurement policies, procedures and new programmes
-Strong analytical skills to evaluate vendor applications and good knowledge of financial statements, risk factors, market trends, etc.
-Excellent negotiating skills in resolving conflicts and ability to shape and influence agreements with procurement units and vendors
-Ability to organise and preside over meetings with senior management, representatives of Members States, Trade Associations, vendors or oversight bodies and discuss reports and presentation materials; discretion and sound judgment in applying technical expertise to resolve complex and/or sensitive issues.
-Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

PLANNING AND ORGANIZING:
-Develops clear goals that are consistent with agreed strategies
-Identifies priority activities and assignments
-Adjusts priorities as required
-Allocates appropriate amount of time and resources for completing work
-Foresees risks and allows for contingencies when planning
-Monitors and adjusts plans and actions as necessary
-Uses time efficiently.

CLIENT ORIENTATION:
-Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view
-Establishes and maintains productive partnerships with clients by gaining their trust and respect
-Identifies clients' needs and matches them to appropriate solutions
-Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems
-Keeps clients informed of progress or setbacks in projects
-Meets timeline for delivery of products or services to client

Education

Advanced university degree (Master's degree or equivalent) in Business Administration, Public Administration, Commerce, Accounting, Law or other related fields is required. A first-level degree (Bachelor’s or equivalent) in the specified fields with two additional years of relevant work experience may be accepted in lieu of the advanced university degree. Training in accounting, bookkeeping or related area is desirable.

Work Experience

A minimum of five years of progressively responsible experience in procurement, finance, law, administrative or related areas, in which two years must be at the international level, is required. Experience with vendor review process and identifying viability of potential vendors is required. Practical work experience in analysing financial statements is highly desirable. Experience working in a procurement or procurement support function desirable. Experience in conducting training and processing data in procurement and financial management system is desirable.

Languages

English and French are the working languages of the UN Secretariat. For the post advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of another UN official language is an advantage

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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