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Job Opening

Posting Title: Chief, Pension Entitlements Section, P5
Job Code Title: SENIOR ADMINISTRATIVE OFFICER
Department/Office: United Nations Joint Staff Pension Fund
Duty Station: NEW YORK
Posting Period: 12 October 2017 - 25 November 2017
Job Opening Number: 17-Administration-UNJSPF-85275-R-New York (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Special Notice

The United Nations Joint Staff Pension Fund (UNJSPF) is an independent inter-agency body established by the United Nations General Assembly.

The applicable human resources procedures are governed by a Memorandum of Understanding (MoU) between the Fund and the UN Secretariat. On the basis of that MoU and in light of the status of the UNJSPF staff members applying to posts at the P-5 level in the UNJSPF are exceptionally not subject to the lateral move requirement for purposes of eligibility. However, selected candidates who do not meet the lateral move requirements will be granted appointments strictly limited to service with the United Nations Joint Staff Pension Fund.

Any candidate from a member organization of the UNJSPF applying for this post is considered as an internal candidate provided he/she has been appointed through the appointment and promotion procedures applicable in his/her respective organization.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations is Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

Org. Setting and Reporting

The incumbent is the Chief of the Pension Entitlements Section (PES) of the United Nations Joint Staff Pension fund (UNJSPF). The Pension Entitlements Section is responsible for fund participation and for the calculation and processing of pension entitlements. The incumbent reports to the Chief of Operations of UNJSPF, and through him/her, to the Chief Executive Officer of the UNJSPF.

Responsibilities

Within delegated authority, the Chief, Pension Entitlements Section has the following responsibilities:

1. Plans, directs and oversees the management of the activities undertaken by the Section which is entrusted with administering and managing the participation, separation and post-retirement processes (including the determination and calculation of all types of pension benefits as well as the complex Pension Adjustment System).

2. Develops and implements methods, documents procedures and best practices to ensure effective training and client servicing.

3. Provides substantive input and policy guidance to senior management for the preparation of position papers and reports to the Fund's governing body, the Nations Joint Staff Pension Board (UNJSPB), on benefits and entitlements by undertaking studies to identify the differences between the existing pension plan and changes recommended or under consideration by the UNJSPB, or approved by the General Assembly, analysing the impact of such changes on the determination and processing of benefits, making projections of the overall impact of the changes on work-flow, formulating recommendations on the most efficient way of incorporating the changes into the plan.

4. Identifies and recommends solutions to complex questions regarding general issues or individual cases, providing guidance on such matters to staff and other interested parties.

5. Ensures that the outputs produced by the Section maintain high quality standards.

6. In co-ordination with the Information Management Systems Service (and the Financial Services Section and the Geneva Office, as necessary,) provides analyses and other technical input (including specifications and the setting up of test routines) in respect of all systems utilised by the Section and participates in the design and evaluation of new and enhanced systems and ensures the implementation of changes in the Regulations and Rules Fund or of the Pension Adjustment System as approved by the General Assembly.

7. Represents the Fund's secretariat, at the inter-agency level, in respect of the determination and clarification of procedures and practices regarding the management of Pension Fund participation and separation activities including providing procedures and practices to Secretaries of local Staff Pension Committees and other administrative staff of member organizations so as to ensure that the Fund is provided with timely, accurate and clearly presented pension information for the processing of benefits. Counsels and advises Executive and Administrative personnel and other officials of member organizations regarding issues pertaining to Fund entitlements.

8. Carries out the administrative tasks necessary for the functioning of the Section, including preparing the budget, the implementation and review of performance monitoring including the preparation of monitoring reports to senior management on the Section's performance. Fosters teamwork and communication both within the Section and across organisational boundaries.

9. Supervises and manages staff of the Section and directs and oversees staff performance evaluation process and recruitment taking due account of the needs of the organization, gender balance and other institutional values.

10. Undertakes special studies and analyses at the request of the Chief of Operations or the CEO.

Competencies

Professionalism: - Knowledge and understanding of the UNJSPF Regulations, Rules and Pension Adjustment System;- Expert knowledge in pension administration and specifically with regard to Benefit Entitlements, with the ability to provide specialist advice on pension entitlement issues;- Ability to produce high quality reports and papers on technical issues related to pension administration and entitlements;- Ability to review and edit the work of others;- Ability to apply UNJSPF rules, regulations, policies and guidelines desirable;- Shows pride in work and in achievements; - Demonstrates professional competence and mastery of subject matter; - Is conscientious and efficient in meeting commitments, observing deadlines and achieving results;- Is motivated by professional rather than personal concerns; - Shows persistence when faced with difficult problems or challenges; - Remains calm in stressful situations.

Planning & Organizing:- Develops clear goals that are consistent with agreed strategies;- Identifies priority activities and assignments; adjusts priorities as required;- Allocates appropriate amount of time and resources for completing work;- Foresees risks and allows for contingencies when planning;- Monitors and adjusts plans and actions as necessary;- Uses time efficiently.

Communication;- Excellent drafting ability and communication skills, both oral and written;- Ability to defend and explain difficult issues with respect to key decisions and positions to staff including senior officials;- Ability to communicate complex concepts orally;- Ability to prepare written reports that are clear, concise and meaningful. Managerial Competencies:

Leadership:- Serves as a role model that other people want to follow:- Empowers others to translate vision into results;- Is proactive in developing strategies to accomplish objectives;- Establishes and maintains relationships with a broad range of people to understand needs and gain support;- Anticipates and resolves conflicts by pursuing mutually agreeable solutions;- Drives for change and improvement;- Does not accept the status quo;- Shows the courage to take unpopular stands.

Managing Performance: - Delegates the appropriate responsibility, accountability and decision-making authority – Makes sure that roles, responsibilities and reporting lines are clear to each staff member – Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills – Monitors progress against milestones and deadlines - Regularly discusses performance and provides feedback and coaching to staff - actively supports the development and career aspirations of staff - Appraises staff fairly.

Education

Advanced university degree (Master's degree or equivalent degree) in finance, human resources management, business administration, public administration, or related field is required. A first-level university degree in any of these fields, in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of ten years of progressively responsible experience in the area of employee benefits schemes, pension entitlement calculations, pension related insurance administration, human resources administration or payroll or related area. Five (5) years in a managerial function supervising a large number of staff is required. Experience in pension administration in the UN Common System or similar international and/or national organization is desirable. Experience in working in defined benefits pension schemes is desirable. Experience with ERP system is desirable. Experience with organizational change management is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this position fluency in English is required; knowledge of another official UN language is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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