Job Opening

Posting Title: Finance and Budget Assistant, G5
Job Code Title: FINANCE AND BUDGET ASSISTANT
Department/Office: United Nations Environment Programme
Duty Station: KINGSTON
Posting Period: 05 October 2017 - 03 November 2017
Job Opening Number: 17-Finance-UNEP-85771-R-Kingston (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Sorry, this job opening is no longer available.

Special Notice

This position is funded for an initial period of one year and may be subject to extension. Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take-up the appointment. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email address has been provided. If you do not receive an email acknowledgement within 24 hours of submission; your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists please seek technical assistance through the Inspira "Need Help?" link.

Org. Setting and Reporting

The United Nations Environment (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. The UN Environment's Ecosystems Division works with international and national partners, providing technical assistance and advisory services for the implementation of environmental policy, and strengthening the environmental management capacity of developing countries and countries with economies in transition. This position is located in Kingston duty station.Under the general supervision of the Coordinator of United Nations Environment, Caribbean Regional Coordinating Unit (CAR/RCU) and the direct supervision of the Administrative Officer, the incumbent will perform the following duties:

Responsibilities

•Assist in the coordination of the daily accounting operations related to the unit, this includes the maintenance of ledgers and other accounting records for classification and recording of financial transactions; reconciliation of accounts and preparation of recurring special reports; the examination of documents presented for payment, custodian of petty cash where necessary.
•Assist in the review and analysis of project expenditure accounts, unliquidated obligations, closure of year accounts and the submission of financial statements.
•Consolidates data and provides support to Finance/Budget Officer(s) with respect to budget reviews of relevant intergovernmental and expert bodies.
•Assists the Finance/Budget Officer(s) in the preparation/finalization of budget performance reports, performing preliminary analysis of variances between approved budgets and actual expenditures.
•Keep abreast with on-going developments in all the Finance matters related to Caribbean Regional Coordinating Unit (CAR/RCU) programme; maintain fund management files and maintain an up-to-date record on the status of trust funds supporting Caribbean Regional Coordinating Unit (CAR/RCU) activities
•Assist in travel arrangements; prepare travel requests for certification/approval where necessary and process travel claims for the approval of the Payment Unit.
•Prepares funds commitments in the UN Secretariat's Enterprise Resource Planning System (Umoja) and review them to ensure that funds are available and the correct account has been used.
•Create payment documents in Umoja for the approval of the Payment Unit.
•Assists in the financial backstopping of trust funds, including monitoring the status of voluntary contributions, generating expenditure reports from Umoja and monitoring reporting requirements by donors.
•Assists the Finance/Budget Officer(s) in the issuance of allotments and related staffing table authorizations.
•Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
•Prepare monthly budget balance sheet for Caribbean Regional Coordinating Unit (CAR/RCU) programmes, assist in preparation of financial reports for its projects where required, provide the Programme Officers with information on budget balance and funding available.
•Assist in the preparation of Budget Revisions.
•Act as the focal point for receiving information on new vendors, persons, third parties and banking details to be entered in Umoja and transmitting them to the United Nations Office at Nairobi and UN Environment’s administration service provider.
•Reviews incoming payment instructions with regard to banking details and sources of funds.
•Prepares payments for final disbursement by Cashier.
•Dispatches payment instructions and cheques to banks.
•Creates receipts and deposits for all incoming funds.
•Notifies payees of status of payments.
•Assists staff members, Fund Management Officers and donors regarding queries on payment and deposit-related issues.
•Identifies and annotates bank account movements.
•Files and archives documentation as required.
•Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
•Assist in the preparation and organization of meetings organized by Caribbean Regional Coordinating Unit (CAR/RCU) in Kingston and elsewhere and provides administrative/conference servicing assistance at these meetings.
•Drafts routine correspondence with respect to inquiries related to relevant financial and budget matters.
•Maintains and keep up-to-date files.
•Provides administrative support to the Coordinator and/or Finance/Budget Officer(s), as required.
•Backstop Administrative Staff on various matters when required.
•Performs any other related duties as may be assigned.

Competencies

•PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Ability to maintain accurate records, review and interpret a wide variety of data. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

•TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

•PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

Completion of Secondary School or equivalent. Additional technical training in relevant field, e.g. accounting or finance is an advantage.

Work Experience

A minimum of five years of experience in finance, budget, accounting, administrative services or related area is required. Experience working with International and/or inter-governmental organizations is an asset. Experience working with UN Agencies and Enterprise Resource Planning (ERP) web-based management systems is highly desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of Spanish is highly desirable.

Assessment

Evaluation of qualified candidates for this position may include a substantive assessment which will be followed by a competency-based interview.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

Sorry, this job opening is no longer available.
Home | Privacy notice | Site map | Fraud alert | Contact Us
Copyright 2018 United Nations. All rights reserved