Job Opening

Posting Title: ADMINISTRATIVE OFFICER, P4 [Filled from Roster]
Department/Office: United Nations Environment Programme
Duty Station: KINGSTON
Posting Period: 19 October 2017 - 02 December 2017
Job Opening Number: 17-Administration-UNEP-86072-R-Kingston (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Special Notice

Appointment against this position is for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations is Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.

If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link.

Org. Setting and Reporting

The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. UN Environment’s Ecosystems Division works with international and national partners, providing technical assistance and advisory services for the implementation of environmental policy, and strengthening the environmental management capacity of developing countries and countries with economies in transition. The post is located in the Caribbean Regional Coordinating Unit (CAR/RCU) in Kingston. Under the direct supervision of the Coordinator of Caribbean Regional Coordinating Unit, and within delegated authority, the incumbent will be responsible for the following duties:


1. Formulate and prepare the Secretariat's budget in consultation with the Coordinator and Programme Officers, and present for the approval of the Contracting Parties to the Cartagena Convention.

2. Advise and support the Coordinator in the management of resources by forecasting the financial requirements of the Secretariat, monitoring the budget implementation and ensuring full liquidity at all times; Provide the required financial management information packages as effective management tools to ensure programme implementation.

3. Coordinate the provision of administrative, financial, and general services to the Secretariat as Administrative Officer:
•Streamline the internal procedures of the Secretariat to ensure that provision of administrative and general services are delivered promptly.
•Facilitate and supervise the preparation of donor agreements and project proposals, Memoranda of Understanding (MOUs) and contracts with supporting organizations and commercial firms.
•Expedite the provision of UN Environment-CAR/RCU input to all requests emanating from UN Environment management; Facilitate the auditing of the Secretariat accounts, projects, activities and transactions.
•Guide and supervise support staff functions.
•Oversee administration and coordination of projects from special donors. Monitor performance of Secretariat accounts and recommend corrective measures to ensure no shortfalls.
•Initiate, certify and manage Secretariat transactions through the Umoja; Coordinate the transactions made by UNON and other UN bodies on behalf of the Secretariat.
•Prepare, in consultation with UN Environment/ corporate services, periodic financial and administrative reports on the status of the funds and implementation of the Secretariat's programme activities.
•Advise the Coordinator, in consultation with Human Resources Management Service (HRMS), on the application of personnel rules and regulations, and with UN Environment in the observance of established guidelines; liaise with Ecosystems/OSU on the recruitment process.
•Oversee monitoring of administrative procedures such as staff attendance, renewal of contracts; Initiate, oversee and coordinate procurement of goods and services, in collaboration with Contracts and Procurement Section(CPS); Oversee the provision of services to the Secretariat, in collaboration with the relevant service departments; Oversee official Secretariat travels and certify availability of travel funds.
•Coordinate provision of financial and administrative assistance to annual meetings of the Assessment Panels, workshops and seminars.

4. Work with CAR/RCU Regional Activity Centres (RAC) in an advisory role.

5. Coordinate preparatory arrangements for all the meetings of the Cartagena Convention and its Protocols; manage delivery of conferencing, administrative and financial services during the meetings.

6. Perform any other tasks assigned.


•Professionalism: Demonstrates professional competence and knowledge of budgetary, financial and human resources policies and procedures. Knowledge and command of budget development and management of resources, including monitoring of budget execution; ability to formulate new strategies and technical approaches to administrative matters. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

•Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

•Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.


Advanced degree (Master’s degree or equivalent) in public or business administration, management, social sciences or related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of seven (7) years of progressively responsible work experience in administrative and financial management, programme/project management is required, at least four (4) of which should have been at the international level. Experience in an international organization and multicultural setting is desirable. Experience with financial systems/finance modules of enterprise resource planning (ERP), such as Oracle, SAP or People-soft or similar software is desirable. Prior knowledge of UMOJA Funds Management, Grants Management and Budget Implementation would be an asset.


English and French are the working languages of the United Nations Secretariat. For this post, fluency in written and oral English is required. Working knowledge of Spanish and French language is desirable. Working knowledge of other UN official languages is desirable.


Evaluation of qualified candidates for this position may include a substantive assessment which will be followed by a competency-based interview.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee


Sorry, this job opening is no longer available.
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