vacance de poste

Intitulé publication: ADMINISTRATIVE ASSISTANT, G6
Intitulé code d’emploi: ADMINISTRATIVE ASSISTANT
Département / Bureau: Economic and Social Commission for Western Asia
Lieu d'affectation: BEIRUT
Période de candidature: 08 novembre 2017 - 07 décembre 2017
No de l’appel á candidature: 17-Administration-ESCWA-86441-R-Beirut (O)
Staffing Exercise N/A
Valeurs fondamentales de l'ONU: intégrité, professionnalisme, respect de la diversité
Désolé, cet appel à candidature n'est plus disponible.
Notice spéciale

Appointment against this post is on a local basis; candidates shall be recruited in the country of the duty station, irrespective of nationality and length of time the candidate may have been in the country. If no suitable candidate is identified, overseas candidates will be considered subject to a passing grade on the relevant entry-level examinations at the duty station.

Staff members are subject to the authority of the Secretary-General, who may assign them to any task or function in the organization. In this context, all staff are expected to move periodically to new functions during their careers in accordance with established rules and procedures.

The candidate is responsible for any expenses incurred in order to take the examination and, in the event of an employment offer, any costs relating to travel and relocation to the duty station.

Cadre organisationnel

These positions are located throughout the United Nations. Administrative Assistants at this level usually report to an Administrative Officer, Executive Officer, a Head of the Unit or to a Chief Administrative Officer.

Responsabilités

Within delegated authority, the Administrative Assistant will be responsible for the following duties:

Human Resources Management
•Initiates, reviews, processes and follows-up on actions related to the administration of the unit’s human resource activities, e.g., recruitment of staff and consultants, placement, promotion, relocation, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.
•Responds to enquiries and provides information and advice to staff regarding their entitlements, administrative procedures, processes and practices, conditions of service, duties and responsibilities, and entitlements under the Staff Rules and Regulations.
•Oversees the maintenance of vacancy announcement files and keeps track of status of vacancy announcements. Reviews and processes personnel actions through Umoja and Inspira.
•Monitors staffing table and prepare relevant statistical data/charts.

Budget and Finance
•Assists in the preparation and review of financial and human resource proposals of the section and of project proposals submitted for review. Consolidates budget with respect to Headquarters’ budget, trust funds, grants and procurement.
•Monitors expenditures of RB and XB and compares with approved budget; prepares adjustments as necessary.
•Assists managers in the elaboration of resource requirements for budget submissions.
•Assists in preparation of budget performance submissions, analysing variances between approved budgets and actual expenditures
•Prepares or customizes financial reports from BI Umoja system generated reports.
•Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged and (b) availability of funds. Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.
•Assists programme and project managers across the departments on functions related to Umoja Grant and Project modules.
•Plan and carryout organization-wide training on Umoja grant and project modules.
•Participate in department wide and HQ led testing related to Umoja Grant and Project modules.

General Administration
•Drafts routine correspondence to respond to enquiries in respect to relevant administrative, financial, personnel matters.
• Undertakes English to Arabic translation of briefs, presentations and other advocacy material
•Researches, compiles and summarizes background materials for use in preparation of reports, briefs, speeches, etc.
•Coordinates extensively with service units and liaises frequently with internal team members both at Headquarters and in the field.
•Support in the review and clearance of agreements with partners.
•Performs other related administrative duties, as required (e.g., operational travel programme; monitoring accounts and payment to vendors and individual contractors for
services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating seminars, conferences and translations).
•Manages, updates and further develops internal databases; updates website, and intarnet.

Contract Administration
•Assists with day-to-day administration of contracts between the UN and external contractors for outsourced services.
•Processes the payment of contractors' and monitor payments.
•Prepares and processes all UN forms and permissions for contractual and work Unit, including: UN grounds passes, property passes, UN parking permits, swipe-card access and door keys.

Work implies frequent interaction with the following:
Staff within organization unit and clients across the Department.
Visitors and representatives from Permanent Missions, UN Common System Organizations, etc.
Contacts in other international organizations, government institutions, non-governmental organizations, universities, the media, etc.

Compétences

•Professionalism: Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

•Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

•Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

•Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

•Commitment to Continuous Learning: Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.

•Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Formation

High school diploma or equivalent. Must have passed the United Nations Administrative Support Assessment Test (ASAT) at Headquarters or an equivalent locally-administered test at Offices Away.

Expérience professionnelle

Seven years of experience in administrative services, finance, accounting, audit, human resources or related area. Knowledge of Umoja and other related systems is largely desirable.

Connaissances linguistiques

Fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

Méthode d'évaluation

•Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test when they are short-listed for a job opening. Having passed the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST per applicable eligibility guidelines.

•In addition, the shortlisted candidates will undergo a substantive written assessment related to the functions of the position and a competency-based interview. Only short-listed candidates will be contacted.

Charte des Nations Unies

En vertu du paragraphe 3 de l'Article 101 de la Charte des Nations Unies, la considération dominante dans le recrutement du personnel doit être la nécessité d'assurer à l'Organisation les services de personnes possédant les plus hautes qualités de travail, de compétence et d'intégrité, notamment mais non exclusivement s’agissant du respect du droit international des droits de l’homme et du droit international humanitaire. Les candidats pourront faire l’objet d’une présélection sur la base de ces critères, notamment mais non exclusivement dans le but de vérifier s’ils ont commis ou sont soupçonnés d’avoir commis des infractions pénales ou des violations du droit international des droits de l’homme ou du droit international humanitaire.

Sera dûment prise en considération l'importance d'un recrutement effectué sur une base géographique aussi large que possible. Aucune restriction ne sera imposée par l'Organisation à l'accès des hommes et des femmes, dans des conditions égales, à toutes les fonctions, dans ses organes principaux et subsidiaires. Le Secrétariat de l'Organisation des Nations Unies est un espace non-fumeurs.

Les candidats sont invités à respecter scrupuleusement toutes les instructions disponibles sur la plateforme de recrutement en ligne Inspira. Pour des informations plus détaillées, ils peuvent consulter le Guide rapide « Procédure de dépôt de candidature » et le manuel d'instructions pour le candidat (en anglais seulement), en cliquant sur le lien hypertexte « Manuels » sur le côté supérieur droit de la page d'accueil de leur compte Inspira.

Les candidatures feront l'objet d'une évaluation et d'un examen préalables sur la base des informations soumises conformément aux critères d'évaluation de l'avis de vacance de poste et aux dispositions législatives internes applicables de l'Organisation des Nations Unies, notamment la Charte des Nations Unies, les résolutions de l'Assemblée générale, le Statut et le Règlement du personnel, les textes administratives et les directives. Les candidats doivent fournir des informations exhaustives et précises relatives à leur qualification, notamment mais non exclusivement, à leur formation, leur expérience professionnelle et leurs compétences linguistiques, conformément aux instructions fournies sur la plateforme Inspira. Les candidats seront exclus de la procédure d'examen s'il n'est pas démontré dans leur candidature qu'ils répondent à tous les critères d'évaluation de l'avis de vacance de poste et aux dispositions législatives internes applicables de l'Organisation. Ils sont tenus de fournir des informations complètes et précises. Une fois la candidature envoyée, aucune modification, suppression ou révision, ni aucun ajout ou changement ne pourra être fait. Il sera procédé à une vérification des références des candidats faisant l'objet d'une attention particulière pour s'assurer de l'exactitude des renseignements qu’ils ont fournis dans leur candidature.

Les avis de vacance de postes publiés sur le Portail des carrières sont retirés à minuit (heure de New York), le jour de la date limite de dépôt des candidatures.

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Désolé, cet appel à candidature n'est plus disponible.
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