Job Opening

Posting Title: Finance & Budget Officer, P3 [Filled from Roster]
Job Code Title: FINANCE AND BUDGET OFFICER
Department/Office: United Nations Environment Programme
Duty Station: NAIROBI
Posting Period: 14 November 2017 - 28 December 2017
Job Opening Number: 17-Finance-UNEP-86656-R-Nairobi (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. This position is located in UN Environment, Corporate Services Division, Finance and Budget Section in Nairobi. Under the direct supervision of the Head of Budget Unit, the incumbent shall be responsible for the following duties;

Responsibilities

Budget preparation:- Reviews and analyses data with respect to the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements, in accordance with the UN Environment Programme of Work and activities mandated by the member states;
• Provides support to managers with respect to the elaboration of resource requirements and assist in the preparation and submission of the budget proposals and allocations for the Regular Budget, Environment Fund, and Programme Support Cost (PSC);
• Provide support in the preparation and monitoring of the UN Environment Assembly (UNEA) budget and funding status;
• Provides substantive support to relevant intergovernmental and expert bodies in their budget review; in particular, assists in securing proposals support from the ACABQ and approval by the fifth committee of the General Assembly.
• Ensures that legislative mandates are accurately translated into programme budgets.

Budget administration:- Monitors utilization of the overall Environment fund, Regular Budget and Programme Support Cost budget and recommends reallocation of funds when necessary;
• Monitors expenditures of Corporate Services Division, Executive Office, Evaluation office and Strategic Programme Policy Division to ensure that they remain within authorized levels;
• Monitors extra-budgetary resources, reviews draft agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
• Reviews all requisitions for goods and services to ensure correct objects of expenditure have been charged, ensuring availability of funds;
• Reviews and makes appropriate recommendations with respect to the finalization of budget performance reports, analysing variances between approved budgets and actual expenditures;
• Prepare periodic and ad-hoc reports including monthly budget dashboard reports to senior management, Programme Performance Reports (PPR) to UN Environment Senior Management as well as to the Committee of Permanent Representatives (CPR);
• Manage approved staffing table for Corporate Services Division, Executive Office, Evaluation office and Strategic Programme Policy Division;
• Prepare monthly post incumbency reports and update the positions’ cost distribution in Umoja Organization Management to ensure correct coding blocks are charged.

General:- Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations accounting standards (IPSAS) as well as policies and procedures;
• Provide guidance to staff with respect to transaction processing in UMOJA as well as Business Intelligence (BI) reports;
• Monitors and supervises the work of subordinate staff fostering a cohesive and mutually supportive team spirit;
• Drafts SOPs, circulars, budget proposals and other official correspondence in own area of work for review by the Supervisor;
• Performs other related duties, as assigned.

Competencies

• Professionalism: Knowledge of financial principles and practices. Ability to independently conduct research and analysis, formulate options and present conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

An advanced university degree (Master’s degree or equivalent) in business administration, finance, or in a related area. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five years of progressively responsible experience in finance, administration, budget, business administration or related area is required. Proven working experience/knowledge with Enterprise Resource Platform (ERP) systems is highly desirable. Strong qualitative research and analytical skills as well as experience with management reports and use of reports in Business Intelligence is desirable

Languages

Fluency in one of the working languages of the United Nations Secretariat, English or French, (both oral and written) is required, knowledge of the other is desirable. Knowledge of another UN official language is an advantage.

Assessment

Evaluation of qualified applicants may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Appointment against this position is for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. The United Nations is Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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