Job Opening

Posting Title: Administrative Officer, P3 [Filled from Roster]
Job Code Title: ADMINISTRATIVE OFFICER
Department/Office: United Nations Environment Programme
Duty Station: MANAMA
Posting Period: 17 October 2017 - 30 November 2017
Job Opening Number: 17-Administration-UNEP-86814-R-Manama (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Special Notice

Appointment against this position is for a period of one year and may be subject to extension. Staff Members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staffs are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations is Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an email acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira "Need Help?"link.

Org. Setting and Reporting

The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. The overall objective of the UN Environment's West Asia office is to support countries adopting environment and sustainable development policies, programmes and plans. West Asia office delivers its support through projects and activities for capacity building, policy advise, advocacy, information and knowledge exchange, and awareness. Within the context of this post, West Asia office is the delivery arm in the region for UN Environment's programme of work, and therefore expected to do this with efficiency and highest level of quality, professionalism and client-orientation. This post is located in West Asia offices in Manama, Kingdom of Bahrain.

Under the guidance of the Regional Director, West Asia office and the direct supervision of the Manager of Implementation, the incumbent will carry out the following duties:

Responsibilities

A.Budget and Finance: Advise and support the Director in the management of resources by:
a) Forecast the consolidated financial requirements of the West Asia Office;
b) Monitor consolidated budget implementation;
c) Assist the Regional Director with fundraising and co-financing to assist West Asia office in seeking support from various sources;
d) Provide the required financial management information packages;
e) Advise the Regional Director on matters relating to the West Asia office budget including counterpart contributions.
f) Advise the Regional Director on the application of relevant UN Financial Rules and Regulations, procedures and guidelines.

B.Programme Management: Support and facilitate programme management by:
a) Lead, oversee and coordinate financial and human resources aspects in the preparation and implementation of the West Asia office programme of work and budget;
b) Oversee the preparation and revision of West Asia office projects, following-up and monitor financial reporting of implementing partners;
c) Coordinating monthly reports/billing to clients, payments to suppliers and quarterly reporting.
d) Provide expert advice on correct procedures, interpretation of Financial Rules and Regulations.
e) Assist and advise West Asia office staff in the preparation of memoranda of understanding, letters of agreement, project co-operation agreements and similar documents determining relationships and joint activities between West Asia office and partner bodies.
f) Support the West Asia office staff on audit recommendations and taking corrective action on audit findings.
g) Coordinate financial reporting of West Asia office to UNEP, donors and contributing partners.

C.Human Resources: Participate in the management of human resources by:
a) Supporting action covering the entire span of human resources activities, e.g. recruitment, placement, performance appraisal, vacancies, job classification reviews, training;
b) Provide expert advice with respect to conditions of service, duties and responsibilities and privileges and entitlements under the Staff Rules and Regulations;
c) Review post incumbency reports for purposes of vacancy management and staffing table control.

D.General Administration: Provides general administrative services by:
a) Act as bank signatory for West Asia office;
b) Develop and implement procedures to ensure that accounting and financial management controls are consistent with UN policies and practice;
c) Implement and monitor support services, including procurement of supplies and services and acting as ex officio in the local committee on contracts;
d) Assist in the preparatory arrangements for meetings organized by West Asia office, supervising the preparation of official travel arrangements for financed participants and certifying in accordance with UN rules;
e) Supervise administrative support staff and provide advice as necessary on issues related to financial administration, human resources administration, and management information issues and practices to colleagues;
f) Perform other related duties as required.

Competencies

• Professionalism: Knowledge of administrative, budgetary, financial and human resources Policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluate skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results with client-orientation manner; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations.

• Teamwork: Works collaboratively to achieve organizational and/or collective goals; Works collaboratively with colleagues to achieve organizational goals; Solicits Input by genuinely valuing others' ideas and expertise; Is willing to listen and learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

• Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Education

Advanced university degree (Master’s degree or equivalent) in accounting, finance, business or public administration or related area. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five (5) years of progressively responsible experience in finance, accounting, administration or related field, is required.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Working knowledge of Arabic is desirable. Knowledge of another UN official language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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