Job Opening

Posting Title: INTERN - ADMINISTRATION, I (Temporary Job Opening)
Job Code Title: INTERN - ADMINISTRATION
Department/Office: Department of Field Support
Duty Station: NEW YORK
Posting Period: 10 November 2017 - 25 November 2017
Job Opening Number: 17-Administration-DFS-86984-J-New York (A)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Sorry, this job opening is no longer available.

Special Notice

A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed.
The Cover Note must include:
•Degree Program (what are you currently studying)
•Graduation Date (When will you be/ are graduating/ have graduated)
•List the IT skills and programs that you are proficient in
•List your top three areas of interest
•Explain why you are the best candidate for this specific internship
•Explain your interest in the United Nations Internship Program

In your online Personal History Profile, be sure to include all past work experiences, IT skills, and three references
Due to the high volume of applications received, ONLY successful candidates will be contacted.

The Department of Field Support encourages candidates to submit their applications as soon as possible before the closing of the deadline.

Org. Setting and Reporting

The Department of Field Support (DFS) provides dedicated support to peacekeeping operations, special political missions and other field presences. DFS provides support in the areas of budget and finance, logistics, information, communication and technology (ICT), human resources and general administration to help field missions promote peace and security.

The internship is located in the Recruitment Section (RS), Field Personnel Specialist Support Service (FPSSS), DFS, New York. The intern will report to the Programme Manager responsible for the Senior Women Talent Pipeline (SWTP) Programme. The SWTP is an initiative to build a competitive pool of readily-deployable senior candidates for positions in UN Peace Operations. Candidates accepted to the Pipeline are subsequently further supported by the SWTP team in the recruitment process for specific positions in UN field missions.

The internship is anticipated to be for three months. The internship is unpaid and full-time. Interns work five days per week (35 hours).

Responsibilities

Under the guidance of the SWTP manager, the intern will be assisting with a wide range of tasks including:

SWTP Programme
- Attend SWTP meetings and provide research, background analyses, talking points and meeting minutes, as required.
- Liaise with various Public Information Officers in the field of Peace Operations to gather content; while developing and publishing articles profiling women currently in positions we want to attract more of (e.g. Mission support, Public Information). These publications are to be shared externally on other platforms (Impactpool, iSeek, etc.).
- Support the work with DPI and UNWOMEN on creating “a day in the life of…” video series. Provide input on storyboards, identify and communicate with women to be profiled, and provide administrative support to the work stream.
- Create an SWTP social media presence, including the identification and creation of the content.
- Support SWTP team in the creation and delivery of monthly mentoring sessions to SWTP members, including session setup, communication material preparation, and discussion topic proposal, etc.

SWTP Induction Training development
- Provide input to the development of the induction training programme
- Provide administrative support for identification, selection and travel arrangements of course participants
- Ensure communication between SWTP team and course participants (questions on visa, accommodation, programme, etc. to be answered in a timely manner)
- Depending on availability of funds, be present during induction course to ensure administrative support in partnership with an external training provider

SWTP screening and selection of applicants
- Provide administrative support to the organization of interview panels (schedule candidates and panel members, ensure smooth communication, ensure background documents on each candidate are prepared for the panel)

Correspondence
- Manage the dedicated SWTP e-mail account, independently responding to queries from pipeline members and prospective members

Translation
- Support the SWTP and wider recruitment team in document translations to French or Arabic.

Opportunities for learning on and outside the job
- Participation in activities organised by/for interns (lectures, social events, high-level open meetings, side events by external organisations)
- Learning and coaching opportunities organised for the FPSSS (e.g. innovation workshops, training on recruitment tools, interview skills, etc.)
- Access to online learning tools provided by the UN Secretariat.

Competencies

Professionalism:

- Shows pride in work and in achievements
- Demonstrates professional competence and mastery of subject matter
- Is conscientious and efficient in meeting commitments, observing deadlines and achieving results
- Is motivated by professional rather than personal concerns
- Shows persistence when faced with difficult problems or challenges
- Remains calm in stressful situations
- Knowledge of and experience with public communication and outreach, including through social media, is an asset

Communication:

- Speaks and writes clearly and effectively
- Listens to others, correctly interprets messages from others and responds appropriately
- Asks questions to clarify, and exhibits interest in having two-way communication
- Tailors language, tone, style and format to match the audience
- Demonstrates openness in sharing information and keeping people informed

Teamwork:

- Works collaboratively with colleagues to achieve organizational goals
- Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others
- Places team agenda before personal agenda
- Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
- Shares credit for team accomplishments and accepts joint responsibility for team shortcomings

Education

To qualify for an internship with the United Nations Internship Programme, the following conditions must be met:

- Applicants must meet one of the following requirements:
(a) be enrolled in a graduate school program (second university degree or equivalent, or higher);
(b) be enrolled in the final academic year of a first university degree programme (minimum Bachelor's level or equivalent); or
(c) have graduated with a university degree (as defined above) and, if selected, must commence the internship within a one year period of graduation;
- Be computer literate in standard software applications;
- Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and
- Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views

Work Experience

Applicants are not required to have professional work experience for participation in the programme.

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in spoken and written English, French and Arabic is required for the internship. Knowledge of another UN language is an asset. Arabic, Chinese, English, French, Russian and Spanish are the official languages of the United Nations Secretariat.

Assessment

Potential candidates will be contacted by the hiring manager directly for further consideration.

United Nations Considerations

Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of inspira account-holder homepage.

Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Sorry, this job opening is no longer available.
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