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Job Opening

Posting Title: Information Systems Officer (SAP Travel), P4
Job Code Title: INFORMATION SYSTEMS OFFICER
Department/Office: Office of the Under-Secretary-General for Management
Duty Station: NEW YORK
Posting Period: 13 November 2017 - 27 November 2017
Job Opening Number: 17-Information Management Systems-DM OUSG-87213-R-New York (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Special Notice

Owing to the temporary funding nature of this position and limited duration of the ERP project, recruitment, selection or extension of appointments against this position will be subject to budgetary approval.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

Org. Setting and Reporting

The position is located in the Delivery Management Team of Umoja in the Department of Management in New York. The Information Systems Officer (SAP Travel) reports to the Senior Information Systems Officer in the Human Capital Management and Travel team.

Umoja is a continuous organizational transformation project, enabling high-quality, and cost-effective service delivery for evolving United Nations mandates, anywhere in the world. By updating skills, harmonizing practices and applying global technology, Umoja maximizes productivity of the UN's human, financial and material resources.

Umoja transcends organizational, geographical and functional barriers, fostering a culture of transparency, accountability, empowerment, sharing and unity across the United Nations. For more information on Umoja visit: http://umoja.un.org.

Responsibilities

Under the direct supervision of the Senior Information Systems Officer, the Information Systems Officer (SAP Travel) will be responsible for the support and configuration of the Travel processes in Umoja’s SAP solution as well as their integration with other SAP modules such as Human Capital Management (HCM), Payroll (PY), Finance, Funds and Grants Management.

In the context of the Process improvements work plan for the ERP Project during 2017/2018, the Information System Officer post will also support the ongoing enhancement of Umoja's travel solution on an end-to-end cycle basis, including design, coding, testing, upgrade implementation, and optimisation fixes. The position will lead Umoja's production support Tier 3 services in respect of Umoja's Travel solution.

The Information Systems Officer will be responsible for the following:

1. Umoja DESIGN and CONFIGURATION:
(a) Based on approved business requirements, performs complex analysis of business problems to be technically solved within the SAP solution from an end-to-end cycle perspective, including pre-blue print analysis, design and configuration as well as systemic fixes and/or enhancements required by approved process changes.
(b) Provides expert technical and functional advice to the Umoja management team on the various aspects and process requirements in said areas, including in respect of root causes and scenarios for technical fixes of current process and future developments.

2. Umoja INTEGRATION:
(a) Along with the Delivery Management and Finance teams, provides expert advice in respect of the design and implementation of required integration of Umoja's Travel processes with PY, PA, NPO and Finance processes [FA, FM, GM, Project Systems, CO and TR] to make sure all workflows are consistent across the solution for production.
(b) As focal point, tracks and monitors the on-going resolution and development of the integration of Umoja’s Travel solution.

3. TESTING and FIXES RESOLUTION:
(a) Actively contributes to the development, review and validation of test scripts and test scenarios for all phases of testing in respect of the above processes, including Unit Testing, Functional Acceptance Testing, Product Integration Testing, Payroll Parallel Testing and User Verification Testing, providing direction and support to the process experts during the test execution and defect resolution phases.
(b) In collaboration with the rest of Umoja's teams, acts as focal point concerning the releases by SAP of relevant OSS Notes, Support and Enhancement packs, and/or upgrades, ensuring effectiveness and alignment to the solution's architecture, overseeing the related testing, including liaising with SAP in respect of process requirements, identified defects and follow-up resolutions.

4. PRODUCTION SUPPORT TIER 3:
(a) Oversees the cutover planning, cutover testing and other deployment activities, including system build activities, transition procedures, data cleansing and data migration.
(b) Monitors, analyses, resolves and documents post Go-Live at the Tier3 level (defects, enhancement requests, impact and risk assessment of identified problems and requested changes).
(c) Identifies, tracks and monitors project issues and risks, and provides expert advice on resolution and/or mitigation plans to address the identified items.

5. TECHNICAL and USER DOCUMENTATION:
Develops standards, procedures and practices and documents all aspects of the integrated solution, reviews business design documents, functional specification documents, key design documents, user documentation, training materials, instructions and procedures.

Competencies

• Professionalism: Knowledge of systemic developments of workflow and processes for SAP Travel, HCM, Payroll, Travel applicable to NPO and Finance is required, including analysis, design, programming and configuration. Knowledge of Travel policies and processes in the United Nations. Knowledge of several high level programming languages and significant exposure to and demonstrated proficiency in all aspects of programming and analysis, including structured/object-oriented design, relational systems, scripting and query languages, document design and management, hardware and software requirements, systems facilities and execution protocols. Strong analytical and problem-solving skills, to include proficiency in the development and implementation of systems of moderate size/complexity. Knowledge of interactive systems; good knowledge of organization’s information infrastructure and IT strategy as it relates to user area(s); independently maintains assigned systems and develops innovative approaches to resolve a wide range of issues/problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client;

• Technological Awareness: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.

Education

Advanced university degree (Master’s degree or equivalent) in information systems, engineering or related field. A first-level university degree in combination with an additional two years of qualifying experience may be accepted in lieu of the advanced university degree. SAP certifications in Travel and Finance are required.

Work Experience

A minimum of seven years of progressively responsible experience in the complete life cycle of an ERP/SAP implementation, including planning, design, build development, deployment and production support maintenance is required. Experience with writing specifications, configuring, implementing, testing and subsequent production support for Travel and with SAP HCM modules, particularly Payroll and NPO Benefits/Entitlements, is also required. Experience should include integration of Payroll, NPO and Travel with the SAP Finance processes. SAP Certifications such as SAP HCM, SAP Public Sector, SAP Integration are required. ITIL, PMP or any professional project certification are desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another UN official language is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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