Job Opening

Posting Title: INTERN - INFORMATION MANAGEMENT / DOCUMENT MANAGEMENT, LEGAL AFFAIRS, I (Temporary Job Opening)
Job Code Title: INTERN - INFORMATION MANAGEMENT
Department/Office: Office of Legal Affairs
Duty Station: NEW YORK
Posting Period: 16 October 2017 - 14 December 2017
Job Opening Number: 17-Documentation and Information -OLA-87294-J-New York (A)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Special Notice

The Cover Note must include:
• Degree Programme (What are you currently studying?)
• Graduation Date (When will you graduate or when did you graduate from the programme?)
• List the Information Management and any other programmes that you are proficient in.
• Explain why you are the best candidate for this specific internship.
• Explain your interest in the United Nations Internship Programme.
• The exact time-frame during the period 1 January 2018 to 30 March 2018 that you would be available for the internship.

In your online Personal History Profile, be sure to include all past work experiences, IT skills, and three references. A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will NOT be reviewed.

Please note:

• The internship is not paid and full-time.
• Interns work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned.
• Travel costs, travel arrangements (including visas), and living accommodations are the responsibility of the intern or their sponsoring entities.
• Interns are not eligible to apply for, or be appointed to, any position in the professional categories within the UN Secretariat for a period of six (6) months following the end of their Internship. Any employment with the UN at that point in time shall be subject to established recruitment and selection procedures.
• Due to the high volume of applications received, ONLY successful candidates will be contacted.
Internship positions are full-time.

For more information on the terms and conditions of the UN internship programme, please visit the UN internet site at: http://www.un.org/Depts/OHRM/sds/internsh/htm/documents.htm

Org. Setting and Reporting

The Office of Legal Affairs (OLA) is recruiting interns for the Treaty Section located in New York. We are seeking highly motivated graduate or undergraduate students who wish to gain professional experience in information management/document management within an international organization in order to supplement their studies. This internship consists of practical educational experience and provides interns with the opportunity to work in a multicultural, intergovernmental organization. Under supervision, interns are assigned to projects and tasks that are mostly relevant to their educational background and interests and provide them with the opportunity to apply and further develop their theoretical knowledge.

The duration of an OLA internship is a minimum of two (2) months to a maximum of six (6) months depending upon the particular needs of the programme.

For details on OLA's Mandate and the specific functions of the Treaty Section, please visit our internet site at: https://treaties.un.org

Responsibilities

Responsibilities of internship positions range widely, encompassing many aspects of OLA/Treaty Section’s complex document management operations. These responsibilities may include, but are not limited to:

(1) Review and translation tasks relating to the registration and publication of treaties.

(2) Advanced digitization, classification and metadata input/editing related to various document repositories: treaties and treaty actions, depositary notifications, maps, certified true copies, and other documents and publications.

(3) Editing / image enhancement and preparation of various documents for web-publishing on the Treaty Section's UN Treaty Collection website at http://treaties.un.org.

(4) Inventory review and preparation of legal instruments, files and documents for digitization and archiving.

(5) Uploading and validation of various types of documents into the Treaty Section's document management system.

Competencies

PROFESSIONALISM:

Applicants must demonstrate a keen interest in the field of information management and document management, as well as the work of the United Nations.

COMMUNICATION:

Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

TEAMWORK:

Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

CLIENT ORIENTATION:

Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

Applicants to the United Nations internship programme must at the time of application meet one of the following requirements:

(a) Be enrolled in a graduate school programme (second university degree or equivalent, or higher) in information management, document management, digital archiving or a related field of study;

(b) Be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent) in information management, document management, digital archiving or a related field of study;

(c) Have graduated with a university degree obtained in a second (graduate) or first (bachelor) university school programme, as mentioned in para. (a) and (b) above in information management, document management, digital archiving or a related field of study and, if selected, must commence the internship within a one-year period of graduation.

Applicants must demonstrate their intention to study further or to work in a field relevant to this internship description. Applicants are expected to have a good knowledge of Word and Excel applications.

Work Experience

Applicants are not required to have professional work experience for participation in the programme. However, applicants are encouraged to list all relevant work experiences in their personal history profile (PHP).

Experience in the following fields would be an asset:

1. Document editing and review.
2. Translation.
3. Information management, archive management.
4. Content management systems.

Languages

English and French are the working languages of the United Nations Secretariat in New York. For the internship advertised, proficiency in oral and written English is required, and knowledge of another United Nations official working language, i.e. Arabic, Chinese, French, Russian and Spanish, is an advantage.

Assessment

Should there be a need for an intern that matches the applicant’s profile, she/he will be contacted directly by the Treaty Section. Please note that due to the large number of applications, OLA is not necessarily in a position to reply to each request; only short-listed applicants will be contacted for further consideration.

United Nations Considerations

Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of inspira account-holder homepage.

Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Sorry, this job opening is no longer available.
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