Job Opening

Posting Title: Senior Programme Budget Officer, P5
Job Code Title: SENIOR PROGRAMME BUDGET OFFICER
Department/Office: Office of Programme Planning, Budget and Accounts
Duty Station: NEW YORK
Posting Period: 06 November 2017 - 20 December 2017
Job Opening Number: 17-Finance-DM OPPBA-87432-R-New York (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Special Notice

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Staff members of the United Nations Secretariat must fulfill the lateral or geographical move(s) requirements to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral or geographical move(s) in their Personal History Profile (PHP) and cover note.

Org. Setting and Reporting

The position is located in the Programme Planning and Budget Division, Office of Programme, Planning, Budget and Accounts (OPPBA), Department of Management (DM). The Senior Programme Budget Officer and Deputy Chief of Service reports to the Chief of the Service II and to the Director of the Programme Planning and Budget Division.

Responsibilities

Within delegated authority, the Senior Programme Budget Officer and Deputy Chief of Service will be responsible for the following overall duties:

BIENNIAL PROGRAMME PLAN AND PRIORITIES:

Plan, organize and manage the preparation and revisions of the Biennial Programme Plan (Strategic Framework) and priorities taking into account recommendations and decisions of specialized intergovernmental bodies; substantive servicing of the relevant intergovernmental bodies during review of the Plan. Ensure legislative mandates are accurately translated into programme budgets.

BUDGET PREPARATION, IMPLEMENTATION AND ADMINISTRATION:

Plan and co-ordinate review of budget submissions. Analyze cost estimates and budget proposals, from Departments/offices including ensuring compliance with the Plan and other legislative mandates. Review, analyze and finalize financial implications arising from decisions of the Security Council and the General Assembly and its subsidiary bodies. Analyze and recommend spending authority levels and monitor implementation. Review and analyze variances between approved budgets and actual expenditures for budget performance reporting. Administer and monitor extra-budgetary resources, ensuring compliance with regulations and rules and established policies and procedures. Provide substantive support and guidance to departments/offices, relevant intergovernmental and expert bodies.

SUPERVISORY/MANAGERIAL FUNCTIONS:

As Deputy Chief of Service, plan, organize and manage staff and other resources, as well as the work programme of the Service. Assist in reviewing budgetary and other documents for appropriate action. Supervise and provide guidance to staff in completing the outputs of the Service. Discuss individual work plans with staff and evaluate their performance, as appropriate. Participate, on behalf of the Service, in task forces, working groups, etc, on issues affecting the Service/Division/Office, as requested. Monitor audit comments/observations/recommendations pertaining to areas within the purview of the Service and as necessary, follow-up action taken on implementation.

GENERAL:

•Represent the Secretary-General in meetings of legislative organs and represent OPPBA in inter and intra-departmental meetings on matters related to resource requirements, programming and budgetary issues. Provide advice and guidance, including training, to Headquarters and field staff on budgetary and financial policies and procedures, including results-based budgeting. Prepares/finalizes reports for intergovernmental bodies and for management on budgetary issues, and correspondence, including guidelines, instructions.
Ensure compliance with intergovernmental decisions and with United Nations regulations, rules, policies and procedures. Review and analyze budgetary policies and procedures, formulate recommendations for changes and/or modifications. The incumbent will be required to provide stand-by services during the week-end, holidays and outside normal working hours.

Competencies

PROFESSIONALISM – In-depth technical knowledge of all aspects of budget formulation and management. Analytical skills and ability to provide well-reasoned technical advice in the area of budget management to managers. Ability to formulate new strategies and approaches to budget management and related issues and show sound judgement in interpreting UN, or other similar large international organization, regulations and rules, policies and instructions to ensure that they are applied correctly but flexibly to meet the needs of each particular situation. Strong spoken, written and presentation skills, including ability to defend and explain difficult issues with respect to key budgetary and management decisions and positions before various audiences including intergovernmental and expert bodies. Strong managerial and supervisory skills. Is proactive in developing strategies to accomplish objectives. Demonstrates innovative technical leadership by performing and/or overseeing the analysis of complex budgetary policy and programme issues. Knowledge of financial systems / finance modules of enterprise resource planning (ERP) such as Oracle, SAP, PeopleSoft.

PLANNING AND ORGANIZATION – Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

TEAMWORK – Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

LEADERSHIP - Serves as a role model that other people want to follow; Empowers others to translate vision into results; Is proactive in developing strategies to accomplish objectives; Establishes and maintains relationships with a broad range of people to understand needs and gain support; Anticipates and resolves conflict by pursuing mutually agreeable solutions; Drives for change and improvement: does not accept the status quo; Shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

JUDGMENT/DECISION-MAKING - Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; Gathers relevant information before making a decision; Considers positive and negative impacts of decisions prior to making them; Takes decisions with an eye to the impact on others and on the Organization; Proposes a course of action or makes a recommendation based on all available information; Checks assumptions against facts; Determines that the actions proposed will satisfy the expressed and underlying needs for the decision; Makes tough decisions when necessary.

Education

An advanced university degree (Master's degree or equivalent) in business or public administration, finance or a related field. A first-level degree (Bachelor’s or equivalent) in the specified fields with two additional years of relevant work experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of ten years of progressively responsible experience in budgeting, administration, financial management or equivalent area, including at least five years of experience in the administration of complex budgets with decision-making authority in a large international organization, is required. At least four years of experience with budgetary policies and practices, and financial regulations and rules is required. Experience in large international financial environments is required. At least four years of experience in preparing reports on programmatic and budgetary issues and providing substantive servicing and presentations before inter-governmental and expert bodies is required. Experience with financial systems / finance modules of enterprise resource planning (ERP) such as Oracle, SAP, PeopleSoft is required. Experience with reporting of budget information in accordance with IPSAS is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency, oral and written in English is required. Knowledge of a second official UN language is desirable.

Assessment

Evaluation of qualified candidates may include a written assessment exercise which may be followed by competency-based interview.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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