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Job Opening

Posting Title: DESKTOP PUBLISHING ASSISTANT, G5
Job Code Title: DESKTOP PUBLISHING ASSISTANT
Department/Office: Economic Commission for Latin America and the Caribbean
Duty Station: SANTIAGO
Posting Period: 30 October 2017 - 28 November 2017
Job Opening Number: 17-Conference Services-ECLAC-87708-R-Santiago (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Special Notice

- Appointment for positions in the General Service category is done on a local basis. Applicants shall be recruited in the country or within commuting distance of the office, irrespective of nationality and length of time the candidate may have been in the country. Applicants will be responsible for any expenses incurred in taking the relevant examinations at the duty station, and of any costs related to traveling and relocating to the duty station in the event of an employment offer.
- The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

Org. Setting and Reporting

This position is located in the Publications and Web Services Division (PWSD) in ECLAC.

The Economic Commission for Latin America and the Caribbean is one of the five regional Commissions of the United Nations. It was founded in 1948 with the purpose of contributing to the region's economic and social development. Its mission includes the design, monitoring and evaluation of public policies and the provision of advisory services, expertise and training to Governments, as well as support for regional and international cooperation and coordination activities. Please visit our website at www.eclac.org for further information.

Responsibilities

Under the general supervision of the Chief of the Publications and Web Services Division and the general supervision of the Supervisor of the Editorial Graphics Unit, the Editorial and Desktop Publishing Assistant will be responsible for the following duties.

•Participates, as member of a team, in the production of official documentation, supplements and publications, by using digital publishing technologies in the appropriate language for production.
•Incorporates changes as marked by reporters, revisers and editors, ensuring that the final version of the document conforms to, as the case may be, (a) the draft translation as to contents, and/or (b) the original language manuscript as to format and typography, in accordance with existing editorial guidelines.
•Performs necessary formatting/layout corrections to formatted materials, alerting the responsible authority if obvious errors or discrepancies are found in the translated text.
•Assists and replaces more senior Desktop Publishing Assistant, when needed.
•Identifies and retrieves documents from the United Nations Official Documents System (DCPMS)
•Performs daily maintenance of network drives.
•Stores final documents on the database of the Unit.
•Designs covers, flyers and newsletters, posters or other graphic outputs when necessary
•Depending on the needs of the service, availability for overtime is expected.
•Performs other related work as required,

Competencies

•Professionalism: Knowledge of United Nations structure and rules of procedure of various organs, including documents production system. Knowledge of digital publishing technologies, typographic standards and documents production system. Demonstrates use of initiative, ability and creativity to effectively attain objectives. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
•Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
•Creativity: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.

Education

High school diploma or equivalent is required. University studies in a related field, such as Graphic Design, Editing and Publishing are desirable.

Work Experience

Five years of progressively responsible experience in digital publishing technologies, including draft typing, copy editing, proof-reading and typographical layout or related area is required. Experience in the United Nations system and familiarity with ECLAC documents and publications production system is desirable. Experience using desktop publishing software (InDesign, Illustrator, Photoshop, Acrobat) and Microsoft Office programs (Word, Excel, Power Point) is required.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, candidates must have Spanish as their main language with proficiency in spelling and grammar. Advanced knowledge of English is also required. Knowledge of the second language will be tested, unless it can be supported by a certificate from a recognized institution.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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