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Job Opening

Posting Title: CHIEF OF SECTION, PROCUREMENT, P5
Job Code Title: CHIEF OF SECTION, PROCUREMENT
Department/Office: United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo
Duty Station: KINSHASA
Posting Period: 01 December 2017 - 15 December 2017
Job Opening Number: 17-Procurement-MONUSCO-87758-F-Kinshasa (M)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Special Notice

This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

Org. Setting and Reporting

This position is located in the Procurement Section of the United Nations Stabilization Mission in the Democratic Republic of Congo (MONUSCO), with duty station, Kinshasa. The Chief of Section, Procurement will report to the Chief Supply Chain Management.

Responsibilities

Within delegated authority the Senior Procurement Officer may be responsible for the following duties:
•Plans develops and manages the procurement activities of a discrete unit (e.g. a section or equivalent) involving multi-million dollar expenditures for worldwide procurement of a broad range of commodities and services.
•Maintains the Procurement Monitoring Tool to monitor cost centers requisition burn rates, delivery status and budget expenditure.
•Analyses and evaluate procurement requests and ensure appropriateness of technical specifications in accordance with related established Financial Regulations and Rules, the Procurement Manual and Umoja requirements.
•Serves as principal advisor to senior officials; provides authoritative technical and policy advice on all aspects of procurement; develops and disseminates best practices.
•Leads and directs a procurement work team; plans and allocates work assignments; coaches, mentors, and evaluates staff; participates in recruitment and selection of new staff and in the development of training programs.
•Analyzes unusually complex and/or critical procurement proposals of significant financial or operational impact; determines appropriate strategy/approach to best serve institutional interests, and ensures implementation, including the authorization of exceptions to established rules, practices and procedures, as necessary.
•Directs, manages and conducts planning, solicitation, negotiation, and, if necessary, termination of contractual and procurement action.
•Authorizes up to approved limit, or recommends authorization of procurement contracts/purchase orders.
•Develops proposals on revisions to procurement policies and procedures; develops and recommends strategy for the effective implementation of procurement policies and reforms.
•Prepares logical, detailed and accurate submissions to the Contracts Committee for review and subsequent approval by the authorized official.
•Reviews and evaluate the performance of vendors and contractors with an aim to achieve probity, accountability and proper performance of obligations by both parties.
•Represents the organization in key meetings with senior officials internally and government officials, and in negotiations with senior executives of various commercial organizations for the purpose of concluding major contracts.
•Leads the Section in Change management initiatives such as IPSAS and Umoja implementation.

Competencies

• PROFESSIONALISM: Knowledge of all facets of international procurement, including state-of-the-art knowledge of procurement and contract principles, techniques, practices, regulations, as well as current knowledge of broader economic and market perspective. Knowledge of and experience in cost analysis evaluation techniques, combined with knowledge of administrative and management principles relevant to the direction of procurement operations of significant complexity, volume and financial and/or operational impact. Ability to integrate knowledge with broader strategic, policy and operational objectives. Ability to apply independent judgment and discretion in advising on and handling major procurement issues and problems. Ability to negotiate, persuade and influence others to reach agreement on complex and sensitive issues. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

•PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

•CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

•MANAGING PERFORMANCE: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

•JUDGEMENT/DECISION-MAKING: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

Education

Advanced university degree (Master’s degree or equivalent) in business administration, public administration, commerce, operations and supply chain management or a related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of ten years of progressively responsible experience in procurement, contract management, administration or related area. Out of which, five years’ experience with UN Procurement is desirable.

Languages

English and French are the working languages of the UN Secretariat. For the post advertised, fluency in English and French (both oral and written) is required.

Assessment

Evaluation of qualified candidates may include an informal interview.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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