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Job Opening

Posting Title: CHIEF OF SECTION, SUPPLY, P5
Job Code Title: CHIEF OF SECTION, SUPPLY
Department/Office: United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo
Duty Station: ENTEBBE
Posting Period: 01 December 2017 - 15 December 2017
Job Opening Number: 17-Logistics and Supply Chain-MONUSCO-87798-F-Entebbe (M)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Special Notice

This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

Org. Setting and Reporting

This position is located within the United Nations Organization Stabilization Mission in the Democratic Republic of Congo (MONUSCO), Entebbe. The Chief of Section will report to the Chief Supply Chain Management Services.

Responsibilities

Within delegated authority, the Chief of Section, Supply will be responsible for the following duties:
•Provides technical and expert guidance on all issues related to Integrated/central warehousing, from inbound coordination, receiving and inspections (R&I), warehousing, distribution and reverse logistics.
•Manages supply and related service issues that affect the field mission, including managing, coordinating and supervising the work of the Integrated/Central warehouses including R&I and PDU.
•Formulates and oversees supply support and supplies required by the field mission.
•Coordinates between senior management at Mission, UNHQ, and as applicable, UN Agencies, Programmes and Funds to establish priorities and develop comprehensive supply support plans for the list of a mission.
•Manages overall integrated/central warehouses input into the acquisition process, e.g., budget formulation, acquisition planning, development of scope of work, specifications, requisitions, participation in technical evaluations, submissions to Local Committee Contracts (LCC).
•Develops and recommends mission Integrated/central warehouse operations Results Based Budgeting (RBB) and detailed budget submissions, incorporating all requirements of the various supply clients, ensuring that funds proposed are adequate to meet support services and supply needs.
•Monitors high value expenditures and approves requisitions for provision, acquisition, and contracting of services and acquisition of equipment and supplies.
•Initiates and oversees periodic reviews of policies, practices and directives to ensure best practices in supply issues, standards and procedures.
•Liaises with the Mission Contract Compliance Management Section in the resolution of contractual implementation disputes.
•Develops Integrated/Central warehouse Section business plans and monitors the implementation of individual work plans.
•Lead in change management initiatives such as IPSAS, Umoja and Supply Chain Operations Reference (SCOR) module.
•Provide training in supply chain, inventory management, warehousing, KPIs, Umoja transactions, Business intelligence and audit tracking.
•Develop KPIs and benchmarks for efficient utilization of resources.
•Train and monitor performance of the section and personnel within the section.
•Interviews/evaluates candidates for job openings. Carries out technical review of supply-related logistics personnel rosters in the Field Personnel Division (FPD).

Competencies

• PROFESSIONALISM: Ability to develop policy and procedures for field supply support. Ability to manage a supply programme in a field operation. Ability to provide technical advice to managers across the entire range of supply functions. Knowledge of UN financial rules and regulations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

• PLANNING AND ORGANIZING - Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

• MANAGING PERFORMANCE: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

• JUDGEMENT/DECISION-MAKING: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

Education

Advanced university degree (Master’s degree or equivalent) in business administration, Supply Chain Management, public administration, logistics or related field. A first-level university degree in combination of professional certification, and extensive experience in project/contract management, and management or related areas may be accepted in lieu of the advanced degree.

Work Experience

A minimum of ten years of progressively responsible experience in the development, planning, management and support of international commercial operations, military or field missions. Experience in managing logistics supply operations in an international military supply operation is essential. Experience in managing major projects and procurement or global service contract(s) desirable.

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in English (both oral and written) is required.

Assessment

Evaluation of qualified candidates may include an informal interview.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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