Job Opening

Posting Title: Information Systems Assistant (SAP Finance Integration and Project Systems), G7
Job Code Title: SENIOR INFORMATION SYSTEMS ASSISTANT
Department/Office: Department of Management
Duty Station: NEW YORK
Posting Period: 10 November 2017 - 07 February 2018
Job Opening Number: 17-Information Management Systems-DM-87834-R-New York (O)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

The position is located centrally in the Finance Team of Umoja in the Department of Management. The Information Systems Assistant (SAP Finance Integration and Project Systems) incumbent reports to an Information Systems Officer(s).

Umoja is a continuous organizational transformation project, enabling high-quality, and cost-effective service delivery for evolving United Nations mandates, anywhere in the world. By updating skills, harmonizing practices and applying global technology, Umoja maximizes productivity of the UN's human, financial and material resources.

Umoja transcends organizational, geographical and functional barriers, fostering a culture of transparency, accountability, empowerment, sharing and unity across the United Nations. For more information on Umoja visit: http://umoja.un.org

Responsibilities

The scope of work for this position is the financial processes in the Umoja solution.

The position will support the design, build, testing and roll out of existing and new functionality of the Umoja solution, including in connection with the scope of work of the solution's new stage of Extension 2 which will be designed, built and rolled out for subsequent stabilization during 2017-2019.

Within delegated authority, the Information Systems Assistant (SAP Finance Integration and Project Systems) will be responsible for the following duties:

• Provides support for the technical resolution of integration across the landscape of Finance processes in the Umoja solution.
• Participates in the development, programming, testing, debugging and implementation of the existing and new functionality in the SAP Umoja solution in respect of Project Systems and Finance Controlling, including in respect of configuration.
• Assist in developing of system and functional specifications and user documentation related to project systems for various finance-related processes in the SAP Umoja solution; Assists in developing/refining support and operations procedures as related to the SAP Umoja for Project systems and Finance integration processes.
• Liaises with users to define and specify requirements.
• Monitors system performance using appropriate monitoring tools.
• Assists in preparing and maintaining technical documentation related to Project systems and Financial management functionality and processes in the SAP Umoja solution, particularly to provide support for project structures, documentation, tracking, reports, summarization, integration, Budgeting and Cost management, inter alia.
• Manages and administers changes to the technical documentation in accordance with prevailing change management and operation procedures.
• Contributes to unit and integrated testing of the Finance processes in SAP/Umoja, designs and executes test scenarios; assists users in acceptance testing.
• Drafts correspondence and communications; including work plan revisions and other related issues, as well as prepares unit contributions for a variety of periodic reports.
• Monitor priorities and risk in functional area processes and managing data.
• Keeps abreast of developments in the field; conducts research on new technologies; performs benchmarking and proposes new acquisitions; assists in the implementation of new technologies.
• Provides guidance and training to new/junior staff; plans day-to-day work and supervises other staff as required.
• Performs other related duties as required.

Competencies

Professionalism:
-Knowledge of SAP Project Systems and Finance processes and related integration
-Knowledge of financial and accounting principles, procedures and standards
-Knowledge of system development workflow and document flow processes, ability to conduct research and gather information from a wide variety of standard and non-standard sources
-Ability to respond to changing requirements and assignments, ability to apply good judgment in the context of assignments given
-Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter
-Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations
-Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work

Client Orientation:
-Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view
-Establishes and maintains productive partnerships with clients by gaining their trust and respect
-Identifies clients’ needs and matches them to appropriate solutions
-Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
-Keeps clients informed of progress or setbacks in projects
-Meets timeline for delivery of products or services to client

Technological Awareness:
-Keeps abreast of available technology
-Understands applicability and limitations of technology to the work of the office
-Actively seeks to apply technology to appropriate tasks
-Shows willingness to learn new technology

Education

High school diploma or equivalent.

Work Experience

A minimum of ten years of experience in IT-supported Finance processes in an ERP environment, particularly integration, is required. Experience with application of Financial Rules and Regulations and Administrative Policies and Processes in the areas of Financial Management is required. Technical experience working with SAP Project Systems is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required. Knowledge of another UN official language is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice

This position is subject to approval of Umoja funding.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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