Job Opening

Posting Title: Property Management Officer, P3
Job Code Title: PROPERTY MANAGEMENT OFFICER
Department/Office: United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo
Duty Station: ENTEBBE
Posting Period: 01 December 2017 - 15 December 2017
Job Opening Number: 17-Property and Asset Management-MONUSCO-87933-F-Entebbe (M)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Special Notice

This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

Org. Setting and Reporting

This position is located in the Integrated Warehouse Section of the Supply Chain Management Service, Mission Support Division in the United Nations Mission Stabilization Mission in (MONUSCO). The Property Management Officer will be based in Entebbe, Uganda. Within the delegated authority the incumbent will report to the Chief, Integrated Warehouse Section.

Responsibilities

Within delegated authority, the Property Management Officer shall be responsible for the following duties:

• Plan the property management support operations in the Mission, and monitor progress of its implementation through statistical analysis of database records and periodic progress reports.
• Plan and implement the fixed assets management programme in the Mission, including developing implementation instructions and SOPs for ensuring stewardship and accountability of United Nations Property.
• Implement and monitor the periodic physical verification process and annual impairment review programme for Fixed Assets; Liaise with the Technical Sections, Commodity Mangers and the Central Warehouse on matters related to the physical verification of Property, Plant and Equipment, and inventories;
• Liaise with the Fixed Asset Management Officer in the maintenance of the fixed assets register by providing and updating information related to fixed assets, to ensure accuracy of property records. Monitor the accuracy of property records in Umoja ERP system, ensuring that anomalies are identified discrepancies are reconciled promptly.
• Ensure compliance with the United Nations Financial Regulations and Rules (FRR), policies and procedures for property management, for fixed assets management as part of IPSAS accounting and reporting on Property, Plant & Equipment and Financial Inventory, and for oversight and execution of the Delegation of Authority for Property Management.
• Oversee the maintenance of accurate and auditable records, in both hard and electronic format, for accountability of UN Property in the mission in compliance with UN Financial Regulations and Rules, DFS/LSD Property Management Guidelines, and Mission Property Management Standard Operating Procedures;
• Ensure proper utilization of the established business intelligence and management tools to monitor and evaluate the overall progresses of the Mission's property management activities in the context of the end-to-end supply chain management processes;
• Oversee the compilation and drafting of Standard Operating Procedures (SOP) relating to all aspects of property management support activities within the context of the overall mandate of the Unit, including terms of reference and job descriptions for the Staff in the Property Management Unit;
• Provide inputs in the preparation and verification of periodic IPSAS financial reports on PP&E and Inventory (financial year-end, quarterly and monthly reports), to ensure timely submission as per LSD Guidelines.
• Evaluate staff performance;
• Perform other related duties as required

Competencies

PROFESSIONALISM:
Ability to manage a diverse range of property management services; Ability to apply analytical skills in a wide range of statistics on property management; Analytical capacity and proven business process management; Expert knowledge of the UN Financial Regulations and Rules; Demonstrated expertise in logistics/supply chain management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

PLANNING AND ORGANIZING:
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

ACCOUNTABILITY:
Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

Advanced university degree (Masters or equivalent) in Business Administration, Logistics Management, Supply Chain Management or related fields. A first-level university degree in combination with 2 years qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five (5) years of progressively responsible experience in property management, materials management related support services, logistics, supply chain management or related area is required. Experience in property management in field operations is desirable. Experience gained in military or UN field operations is desirable. Experience in IPSAS accounting and reporting on Property, Plant & Equipment is desirable.

Languages

English and French are the working languages of the UN Secretariat. For the post advertised, fluency in English is required.

Assessment

Evaluation of qualified candidates may include an informal interview.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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