Job Opening

Posting Title: FINANCE AND BUDGET OFFICER, P4
Job Code Title: FINANCE AND BUDGET OFFICER
Department/Office: United Nations International Strategy for Disaster Reduction Secretariat
Duty Station: GENEVA
Posting Period: 20 November 2017 - 19 December 2017
Job Opening Number: 17-Finance-UNISDR-88296-R-Geneva (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Special Notice

Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

Org. Setting and Reporting

Created in December 1999, the United Nations Office for Disaster Risk Reduction (UNISDR) is the designated focal point in the United Nations system for the coordination of efforts to reduce disasters and to ensure synergies among the disaster reduction activities of the United Nations and regional organizations and activities in both developed and less developed countries. Led by the United Nations Special Representative of the Secretary-General for Disaster Risk Reduction (SRSG), UNISDR has over 100 staff located in its headquarters in Geneva, Switzerland, and in regional offices. Specifically, UNISDR guides, monitors, analyses and reports on progress in the implementation of the Sendai Framework for Disaster Risk Reduction 2015-2030, supports regional and national implementation of the Framework and catalyses action and increases global awareness to reduce disaster risk working with U.N. Member States and a broad range of partners and stakeholders, including civil society, the private sector, parliamentarians and the science and technology community.

The position is located in the UNISDR Headquarters in Geneva. The incumbent reports to the Chief, Resource Planning and management Section.

Responsibilities

Within delegated authority, the incumbent will be responsible for the following duties:

General budget and finance management:
Under the supervision of the Chief, Resources Planning and Management Section (RPMS), contributes to the work programme of the Section in collaboration with the Human Resources, General Services and Planning and Monitoring Units - determining priorities and allocating resources for the completion of outputs and their timely delivery. Together with other team leaders, contributes to the planning, organization and implementation of support services, setting clear targets and indicators for his/her unit, and monitoring performance of the unit against these targets. Ensures that the outputs produced by his/her unit maintain high-quality standards and reflect a strong client orientation. Gathers and documents regular and systematic feedback from clients and proposes corrective action to address identified gaps and challenges. Ensures the integrity of financial and management systems and the controls that underpin them.

Provides authoritative advice and support to the Chief, RPMS and senior management in all areas related to procurement and financial management, including correct operational modalities, related administrative policies/procedures and financial implications of specific proposals, etc. Provides advice and guidance, including training, to headquarters and field staff on budgetary and financial policies and procedures, including results-based budgeting. Under the overall guidance of the Chief, RPMS, contributes to the development and implementation of a resource allocation and planning system to support the implementation of UNISDR’s mandate, within the overall financial context and based on the funding forecast, ensuring adequate cost recovery from earmarked activities for core activities of the department and in line with the result-based management framework adopted by UNISDR; ensures the effective monitoring of expenditures and provides major/complex reports, including on the allocation/availability of budget resources to senior staff, highlighting any areas of concerns and proposing corrective action. Develops and maintains SOPs regarding budget, finance and procurement.

Carries out programmatic/administrative tasks necessary for the functioning of his/her Unit. Oversees recruitment of staff for the Unit, taking due account of geographical and gender balance and core institutional values. Plans, organizes, manages and supervises the work of the Unit. Manages, guides, and provides regular feedback on performance of staff under his/her supervision. Provides coordination, support and backstopping for the Resources Planning and Management Section as required.

Participates in inter-departmental meetings and/or technical survey missions on matters related to resource requirements, programming and budgetary issues. Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures. Undertakes research and analysis of budgetary policies and procedures, makes recommendations for changes and/or modifications.

Monitors compliance with procedures, standards and tools that are consistent with UN policy and practice in budget, finance and procurement in order to ensure the sound management of UNISDR’s financial resources. Ensures effective knowledge sharing and support to all key staff across UNISDR in the implementation of these policies and procedures.

Drafts, prepares and finalizes financial reports and provides the financial inputs required for all internal and external reporting, including governing bodies, member states, donor agencies and others.

Acts as Certifying Officer under Financial Rule 110.4 to ensure that proposed obligations and expenditures are in accordance with approved budgets and established regulations and rules.

Reviews, analyses and finalizes the preparation of medium-term plan and its revisions on the basis of departmental submissions, taking into account recommendations and decisions of specialized intergovernmental bodies. Ensures legislative mandates are accurately translated into program budgets.

Reviews, analyses and finalizes cost estimates and budget proposals, in terms of staff and non-staff requirements at headquarters and in Regional Offices including programmatic aspects to ensure compliance with the work programme and other legislative mandates. Provides detailed input with respect to resource requirements for budget submissions. Reviews, analyses and finalizes program budget/financial implications and statements in light of additional mandates. Provides substantive support to relevant intergovernmental and expert bodies in their budget review; assists in securing approval from the General Assembly.

Issues allotments, authorizes sub-allotments, including redeployment of funds when necessary, ensuring appropriate expenditures. Manages and monitors budget implementation and recommends reallocation of funds as necessary. Monitors expenditures to ensure that they remain within authorized levels. Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures. Prepares budget performance submissions. Reviews and finalizes budget performance reports, analysing variances between approved budgets and actual expenditures. Provides substantive support to relevant intergovernmental and expert bodies.

Provides technical advice on procurement activities to substantive units and the senior management during all phases of the procurement cycle. Analyses and evaluates procurement requests and ensures appropriateness of technical specifications. Within delegated authority, oversees the procurement of goods, services and lease agreements as required and provides advice to vendors and staff regarding registering in UN procurement portal.

May be asked to perform other related duties.

Competencies

PROFESSIONALISM:
-Knowledge of financial and budgetary principles and practices, budget development and financial administration of resources.
-Ability to develop budgetary policies, procedures and new programmes.
-Ability to formulate new strategies and technical approaches to budgetary matters.
-Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
-Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

CLIENT ORIENTATION:
-Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect;
-Identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems;
-keeps clients informed of progress or setbacks in projects;
-meets timeline for delivery of products or services to client.

ACCOUNTABILITY:
- Takes ownership of all responsibilities and honours commitments;
- Strong drive for results;
- Delivers outputs for which one has responsibility within prescribed time, cost and quality standards
- Operates in compliance with organizational regulations and rules
- Supports subordinates, provides oversight and takes responsibility for delegated assignments
- Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

TEAMWORK:
- Works collaboratively with colleagues to achieve organizational goals;
- Solicits input by genuinely valuing others’ ideas and expertise;
- Is willing to learn from others;
- Places team agenda before personal agenda;
- Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
- Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

Advanced university degree (Master’s degree or equivalent degree) in business or public administration, financial and resource planning, accounting, law, or a related area. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of seven years of progressively responsible experience in finance, budget, administration, business administration, or related field. Experience supervising a team is desirable. Experience guiding/supporting a decentralized office is desirable. Experience working with ERP systems, such as UMOJA, desirable. Experience with UN processes and bodies related to budget planning, monitoring and reporting is desirable. Experience generating and analyzing financial reports is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required; knowledge of French is desirable. Knowledge of another UN official language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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