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Job Opening

Posting Title: CHIEF, FINANCIAL RESOURCES MANAGEMENT SERVICE, D1 (Temporary Job Opening)
Job Code Title: CHIEF OF SERVICE, FINANCE
Department/Office: United Nations Office at Geneva
Duty Station: GENEVA
Posting Period: 07 November 2017 - 20 November 2017
Job Opening Number: 17-Finance-UNOG-88299-J-Geneva (T)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Special Notice

This temporary position is intended to fill the functions of short-term duration with an estimated start date as soon as possible for a period of three months, with possibility of extension.

• Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation. This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

• Subject to the funding source of the position, this temporary job opening may be limited to candidates based at the duty station.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.

• The expression “Internal candidates”, shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.

• Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

• For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.

• The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.

• Staff members are not eligible to apply for the current temporary job opening if they are unable to serve the specified duration of temporary need before reaching the mandatory age of separation. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

Org. Setting and Reporting

The post is located in the Financial Resources Management Service, Division of Administration, United Nations Office at Geneva (UNOG).

Responsibilities

Under the general guidance of the Director of the Division of Administration, UNOG and policy guidance from the United Nations Controller, the Chief, Financial Resources Management Service contributes to the implementation of the UNOG mandate by organizing and managing the provision of financial and budgetary services.
The incumbent of the post will be responsible for the following duties:
-Directs all the activities of the Financial Resources Management Service which include: provision of accounting, payments, payroll, treasury services and medical insurance to UNOG, other UN entities supported by UNOG and, as may be required, to other UN agencies.
-Reviews, establishes and revises financial policies, procedures, standards and tools that are consistent with UN policy and practices to ensure proper budgetary, accounting and financial control.
-Designates officials with the financial delegation authority (certifying officers, approving officers and signatories at UNOG and other offices under UNOG purview.
-Ensures compliance with the UN Financial Rules and Regulations.
-Managing the financial resources of UNOG, including the UN regular budget appropriations, and extra-budgetary funds by monitoring the receipt, flow and use of resources and advising the senior management on the possible level of resource allocation.
-Establishes clear budget goals and provides guidance on and supervision of budget preparatory process.
-Prepares and submits the proposed programme budget of UNOG, the statements of budget implications and the budget performance reports.
-Manages the UNOG staffing table and the budgetary implications.
-Directs the financial planning, budgeting and implementation of the core operational budgets of UNOG, issuing allotment advices and reviewing and monitoring budget implementation.
-Provides sound financial advice and support to programme managers on programme budgeting to enhance transparency of and effectiveness in the use of resources.
-Approves envelope authorizations for financial allocations of Offices at Geneva entrusted with the delegation of authority for financial management of extra-budgetary activities.
-Manages the cost recovery procedures, including negotiation and establishment of MOUs with client organizations, billing and regular provision of Performance Indicator reports to clients.
-Reviews and clears funding agreements for all activities under the delegation of authority.
-Reviews draft host country agreement for all entities serviced by UNOG.
-Manages the UNOG Financial Resource Management Service by formulating strategic framework and the biennial programme budget proposals.
-Provides leadership and guidance to a team of professional staff and general service staff by: jointly setting up objectives, strategies and standards, and facilitating team work and high producing environment; directing, coordinating and supervising the work programme of the Service; providing technical and policy guidance to staff and evaluating outputs; ensuring operational business continuity of the Service and of the entities serviced by FRMS; ensuring proper knowledge sharing and training of staff; developing and maintaining appropriate systems of internal control, based on risk-assessment conducted on an on-going basis; fostering teamwork and communication among staff in the Service and across organizational boundaries.
-Reviews and assesses budgetary and accounting procedures and practices and makes proposals to Headquarters or introducing changes as appropriate.
-Assists the Director of Division of Adminstration, UNOG in: formulating policy decision on budgetary, financial and accounting issues; setting up budgetary, fund management and accounting procedures and guidelines; preparing the work programme of the Division, determining priorities, and allocating resources for the completion of outputs and their timely delivery; liaising with the internal oversight bodies of the Secretariat and external auditors; coordinating responses to audit observations and queries relating to budgetary and financial resources management issues; supervising the implementation of recommendations concerning financial resources management issues; performing other ad-hoc assignments and duties at the instructions of the Director and the Director-General of UNOG.

Competencies

PROFESSIONALISM: Solid knowledge of financial management, particulalry of accrual accounting environment, knowledge of financial and budgetary principles and practices within international non-profit organizations. Knowledge of general administration. Proven analytical skills and ability to provide technical advice in programme planning and budget management to managers. Ability to formulate new strategies and approaches to budget and financial management issues. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

LEADERSHIP: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

JUDGEMENT/DECISION-MAKING: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

Education

Advanced university degree (Master's degree or equivalent degree) in public administration, business administration, accounting, economics or related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Professional qualification in accounting and/or auditing is an advantage.

Work Experience

A minimum of fifteen years of progressively responsible experience in financial management, administration and planning, out of which 10 years of experience in financial management within the United Nations system and/or other comparable international organization, is required. Extensive experience in the management of extra-budgetary resources, budgeting and cost recovery procedures is highly desirable. Experience in managing teams and/or projects is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of another UN official language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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