Job Opening

Posting Title: Programme Management Assistant, G6
Job Code Title: Programme Management Assistant
Department/Office: United Nations Environment Programme
Duty Station: GENEVA
Posting Period: 04 December 2017 - 02 January 2018
Job Opening Number: 17-Programme Management-UNEP-88428-R-Geneva (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Sorry, this job opening is no longer available.

Org. Setting and Reporting

The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.The Convention in International Trade in Endangered Species of Wild Fauna and Flora (CITES) is an international agreement between States. Its aim is to ensure that international trade is specimens of wild animals and plants does not threaten their survival (www.cites.org). The CITES Secretariat is administered by UNEP. The post is located at the Geneva duty station.

Responsibilities

Under the supervison of the Chief of the Enforcement Support Team (EST), the incumbent will, within limits of delegated authority provide assistance and support for the implementation of programs and activities of the CITES Secretariat Enforcement Support Team, as follows:

1. Provides assistance in and support for the planning and implementation of the programs and activities on enforcement matters of the CITES Secretariat:
• Support the practical implementation of Decisions, Resolutions and Recommendations on enforcement matters in consultation with relevant staff leading on these matters.
• Maintain contacts with regional and sub-regional wildlife enforcement networks and national enforcement agencies, with INTERPOL, the United Nations Office on Drugs and Crime, the World Bank and the World Customs Organization as ICCWC partner organizations, as well as with other UN agencies and programmes as relevant.
• Drafts programme/project summaries, coordinates review and clearance process and co-ordinates with editor, translation services, etc., on finalization and publication of reports in multiple languages.
• Upon request, undertake researches into specific areas of the work of the unit and, compiles, the findings and supporting material.
• Assists in the preparation and analysis of programme/project budget proposals; provides assistance in the interpretation of budget guidelines; support the reviews and coordinates submissions of programme proposals and budget estimates.
• Collaborates with programme/project managers and support reporting; upon request liaises with relevant parties on the interpretation of the activities/services scheduled in the project budget and various planning instruments.
• Attend a variety of meetings to follow discussions, take notes, prepare minutes or summary reports, notes for the file, correspondence, etc.
• Support the collection and processing of illegal trade data reported by CITES Parties.
• Support the updating and maintenance of dedicated web-portals and pages on enforcement matters on the CITES Secretariat website.
• Develop and maintain a country profile for any country identified as key to the ongoing activities and programmes of the unit.

2. Provide support to the team for the development and implementation of the programme of work:
• Prepare a variety of letters, notifications, reports, presentations, tables, lists, charts, data sets, and/or diagrams relevant to the programs and activities of the Enforcement Support Unit.
• Assist with the sending of correspondence, keeping record of such distribution, receiving replies where relevant, and channelling such replies to relevant staff.
• Organize, keep, update and maintain the team's files and filing system (electronic and paper as necessary) and maintain and update associated internal databases, including; generating a variety of periodic and ad hoc reports, statistical tables, charts, graphs, and other background materials as may be needed.
• Support the preparation of legal instruments and performing associated administrative tasks.
• Keep the financial status of projects under review, liaise with support staff in relation to changes requested; preparing budget revisions, ensuring that supporting materials are provided.
• Maintain a bring forward system, keep track of bring forward dates, and keeping track of deadlines for action and completion.
• On completion of a project, prepare papers and forms necessary for closing the project.
• Serves as focal point for administrative coordination on specific meetings and project implementation activities undertaken by the team, involving liaison with a diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions.
• Make corrections and changes to documents as requested.
• Print, scan, fax, file and compile documents.
• Provides general office assistance for the team; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files/records; handles routine administrative tasks, such as travel arrangements for workshops and meetings.

3. Assist with preparations for meetings of the CITES Conference of the Parties (CoP), Standing Committee (SC), or Animals and Plants Committees (AC and PC):
• Support the preparation documentation on enforcement matters for meetings of the CoP, SC, and where appropriate, technical committees.
• Engage with Working Groups with a mandate to consider issues related to enforcement, established by CITES governing bodies.
• Support the planning and convening of side events at relevant meetings, to showcase the work on enforcement matters of the CITES Secretariat and ICCWC.

Perform other related duties as assigned.

Competencies

• Professionalism: Provides reliable assistance and support for the implementation of programs and activities of the CITES Secretariat EST, and the day to day work of the Team. Demonstrating understanding of the context of programmes/projects and issues in assigned area, and uses increasing independence in processing of work and follow-up actions. Demonstrates initiative in the identification and resolution of issues/problems. Is well organized, produces accurate reports, records and/or data, put together with only general guidance. Consistently applies appropriate policies, guidelines and procedures. Effectively, and in timely manner, liaises and interacts with colleagues and concerned parties internally and externally. Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources. Demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

High school diploma or equivalent. Additional technical training in the area of administration is required. Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Service category in the United Nations Secretariat. Having passed the Administrative Assessment Support Test (ASAT) in English at Headquarters, ECA, ESCWA, UNOG, UNOV, ICTR, or ICTY may be recognized in place of the GGST, pending confirmation of validity.

Work Experience

A minimum of seven years of progressively responsible experience in administrative support, programme or project administration, technical cooperation or related field is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this position fluency in oral and written English is required. A good working knowledge of French is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Appointment against this post is for an initial period of one year and may be subject to extension. Recruitment for this position is done on a local basis.Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. All applicants are strongly encouraged to apply online as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Sorry, this job opening is no longer available.
Home | Privacy notice | Site map | Fraud alert | Contact Us
Copyright 2018 United Nations. All rights reserved