Job Opening

Posting Title: Administrative Officer, P4
Job Code Title: ADMINISTRATIVE OFFICER
Department/Office: Department of Peacekeeping Operations
Duty Station: NEW YORK
Posting Period: 24 November 2017 - 07 January 2018
Job Opening Number: 17-Administration-DPKO-88541-R-New York (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

This position is located in the Executive Office of the Department of Peacekeeping Operations/Department of Field Support and reports directly to the Executive Officer. Under the general direction of the Executive Officer, the Administrative Officer is responsible for the financial and administrative control of the operational budget and the management and administration of trust funds for which the Executive Office has administrative authority of (Department of Peacekeeping Operations, Department of Field Support, Peacebuilding Support Office, Office of the SRSG for Children and Armed Conflict and the Office of the SRSG on Sexual Violence in Conflict, among others.)

Responsibilities

Within delegated authority, the Administrative Officer will be responsible for the following duties:
- Reviews and prepares annual/biennial departmental budgets and performance reports (Support Account and Regular Budget);
- Reviews and prepares annual/biennial departmental Strategic Framework;
- Provides advice to managers and staff on the application of financial rules and regulations; monitoring and control of expenditures for all accounts including trust funds to ensure efficient and proper use of resources;
- Reviews and certifies travel requests, expense reports, payment requests and invoices; oversee the trust fund administration including review of contribution agreements and preparation of financial statements;
- Serves as focal point for Umoja organisational management, funds and grants management as well as role mapping issues for all supported offices.
- Assists the Executive Officer and programme managers to defend the Department's budget proposals before the responsible legislative committees.
- Provides general administrative support to the above offices, including management of office space and equipment, acquisition and distribution of furniture and equipment and office supplies.
- Supervises the team responsible for finance, budget, trust fund, travel and general administrative support.
- Performs other related work as required.

Competencies

• PROFESSIONALISM: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Knowledge of UN financial regulations, rules, established policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently

• CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

Advanced university degree (Master's degree or equivalent degree) in business or public administration, finance, accounting, law or related area. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of seven years of progressively responsible experience in budget, finance, accounting, administration, trust fund management or related field is required. Experience in budget formulation and financial management is required. Experience in SAP-based ERP systems or equivalent ERP finance modules is desirable. Experience working in an Executive Office of the United Nations Secretariat or similar international organisation is desirable. Experience presenting and defending budget proposals is desirable. Experience working with intergovernmental bodies on budget-related matters is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required. Knowledge of another UN official language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

This post is financed by the Support Account for Peacekeeping Operations and is funded for one year subject to extension. Extension of appointment will be subject to budgetary approval.

Applicants from troop- and police-contributing countries who are found most suitable and recommended for selection will be given due consideration for positions in a peacekeeping operation or Headquarters support account funded positions in the Department of Peacekeeping Operations and the Department of Field Support, taking into account their contribution to United Nations peacekeeping, in accordance with General Assembly resolutions 66/265 and 67/287.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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