Job Opening

Posting Title: Human Resources Assistant, G6
Job Code Title: HUMAN RESOURCES ASSISTANT
Department/Office: Office of Human Resources Management
Duty Station: NEW YORK
Posting Period: 20 November 2017 - 19 December 2017
Job Opening Number: 17-Human Resources-DM OHRM-88628-R-New York (O)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Special Notice

Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia, may be accepted in lieu of the GGST.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.




According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

Org. Setting and Reporting

This position is located in the Compensation and Classification Section, Human Resources Policy Service, Office of Human Resources Management. The Human Resources Assistant reports to the Human Resources Officer and Chief of Section.

Responsibilities

Within delegated authority, the Human Resources Assistant will be responsible for the following duties:

•Assists in reviewing and processing requests for classification by:
(a) guiding junior Human Resources Assistant to receive, process and track classification requests and actions;
(b) checking submissions from departments/offices for accuracy and completeness, interfacing with the submitting office as necessary to obtain additional information;
(c) Preparing case files by researching and analyzing the classification history and organizational structure of the post under review, including information on the mandate of the office based on budget fascicles and other documents, and on related posts; comparing submissions with existing job descriptions, benchmarks and relevant Generic Job Profiles (GJPs) and highlighting and discussing salient information with the case officer;
(d) reviewing and drafting recommendations on requests for association of previously classified posts to GJPs/Standard Job Descriptions, in consultation with Human Resources Officer and Chief of Section;
(e) participating in job classification desk audits and drafting audit reports, as needed;
(f) overseeing the processing of classification notices and drafting correspondence on the classification results for the final review by the Chief of Section.

•Provides advice and answers to more complex queries on classification procedures and processes by:
(a)providing information/advice to the submitting office on matters related to classification actions, policies and procedures, including drafting of job descriptions;
(b)preparing written responses to queries;

•Performs other classification related duties, such as:
(a) providing administrative and logistical support related to training workshops and meetings of the classification appeals committee;
(b) keeping abreast of changes in the classification policies, participate in various meetings;
(c) reviewing, editing, and updating GJPs/Standard JDs to standardize the language and the description of functional requirements by grade levels across occupational groups;
(d) arranging the French translation of GJPs/Standard JDs and posting them (English/French) in the organization's Intranet, uploading information to Inspira for vacancy announcement purposes, etc;
(e) reviewing and making recommendations on requests for the establishment of new functional titles and updating data in IMIS (or related system) in consultation with his/her supervisor;
(f) supporting ad hoc information requests from the International Civil Service Commission;
(g) guiding and training staff members who are new to the classification procedures


General
•Maintains HR related automated systems and applications including automated databases containing Compensation/Classification related statistics and prepares periodic reports.
•Undertakes research on a range of Compensation/Classification related issues and assists in the preparation of notes/reports.
•Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications; performs budget preparation, input monitoring and implementation in IMIS, etc.; sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc.
•Trains and provides supervision to new and lower-level staff in the unit.
•Performs other duties as required.

Competencies

• PROFESSIONALISM: Has knowledge of United Nations – or other similar large international organization - structure, organization, nomenclature and administration framework, including ICSC. Has knowledge of human resources (classification/compensation) policies, procedures and practices and ability to interpret and apply them in an organizational setting. Good analytical, research and, evaluation skills are necessary to identify issues, formulate options and make conclusions and recommendations. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter in particular as it relates to the salary survey methodology and data analysis. ; is detailed oriented and conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

• CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent. Additional course/training in human resources management, especially in job classification and compensation is desirable.

Work Experience

Seven years of progressively responsible experience in human resources management, job classification, compensation, administrative services or related area is required. At least two years of experience using an Enterprise Resource Planning (ERP) is desirable. Experience in Human Resources rules and regulations, administrative policies and practices of the UN, or other similar international organization, is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

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