Job Opening

Posting Title: Finance and Budget Assistant (2 posts), G5
Job Code Title: FINANCE AND BUDGET ASSISTANT
Department/Office: United Nations Environment Programme
Duty Station: PANAMA CITY
Posting Period: 05 December 2017 - 18 January 2018
Job Opening Number: 17-Finance-UNEP-88956-R-Panama City (O)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. This post is located in the Latin America and the Caribbean Office at the Panama duty station. Under the direct supervision of the Fund Management Officer, the incumbent will be responsible for supporting the Admin Unit and its out posted offices in the areas of budget and finance, treasury and general administration. The incumbent will report to the Fund Management Officer and will perform the following duties:

Responsibilities

Budget:
Assist in the preparation of supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements. Support the Fund Management Officer (FMO) in extracting information and generating expenditure reports from computerized information system databases; assist in preliminary analyses of the extracted information and the reports generated, and highlights areas of concern for the attention of the FMO. Assist in the development of resource requirements for budget submissions and in the preparation of budget performance submissions. Research/compile data and other information required by the FMO in the review and analysis of relevant proposals. Consolidate data and provide support to FMO with respect to budget reviews of relevant intergovernmental and expert bodies. Assist the FMO in the preparation/finalization of budget performance reports, performing preliminary analysis of variances between approved budgets and actual expenditures. Monitor status of expenditures and allotments through an ERP system (Umoja) against approved budget, analyzes variances. Review status of relevant expenditures and compares with approved budget. Create shopping carts, purchase orders in UMOJA and review them to ensure that budget and cash are available. Review travel plans to ensure that budget and cash are available.
Treasury
Review incoming payment instructions with regard to banking details and sources of funds. Monitoring of bank account movements and balance. Registration of monthly bank charges and deposits. Prepare payments for final disbursement (implementing partners, vendors, consultants and individual contractors). Ensure banking details are correct in the system. Dispatch payment instructions and cheques to banks. Create receipts and deposits for all incoming funds. Notify payees of status of payments. Assist staff members, Fund Management Officers and donors regarding queries on payment and deposit-related issues. Identify and annotate bank account movements. File and archive documentation as required.
General
Keep up-to-date on documents/reports/guidelines that have a bearing on matters related to programme budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures. Draft routine correspondence with respect to enquiries related to relevant financial and budget matters. Maintain and keep up-to-date files. Provide administrative support to the Head of the organizational unit and/or FMO as required. Perform any other related duties, as may be assigned.

Competencies

•Professionalism: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Ability to maintain accurate records, review and interpret a wide variety of data. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
•Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
•Planning and organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

Completion of High school diploma is required. Supplementary training in Accounting and Finance is highly desirable. CPA certificate desired. Must have passed the United Nations Administrative Support Assessment Test (ASAT) or the Global General Service Test (GGST) at Headquarters or an equivalent locally-administered test at Offices away from Headquarters.

Work Experience

A minimum of five (5) years of experience in finance, budget, accounting or related area required. Working experience with the Enterprise Resource Planning (ERP) is desired.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English and Spanish is required. Knowledge of another official United Nations language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Appointment against this post is for an initial period of one year and may be subject to extension. Recruitment for this position is done on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take-up the appointment. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received.. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

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