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Job Opening

Posting Title: CHIEF OF STAFF, D1 (Temporary Job Opening)
Job Code Title: CHIEF OF STAFF
Department/Office: Department of Peacekeeping Operations
Duty Station: NEW YORK
Posting Period: 27 November 2017 - 10 December 2017
Job Opening Number: 17-Political Affairs-DPKO-89147-J-New York (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Special Notice

Notes:

• Duration of need: through 14 November 2018

• A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further “stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…” Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified.

• Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation. This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

• Subject to the funding source of the position, this temporary job opening may be limited to candidates based at the duty station.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.

• The expression “Internal candidates”, shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.

• Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

• For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.

• The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.

• Staff members are not eligible to apply for the current temporary job opening if they are unable to serve the specified duration of temporary need before reaching the mandatory age of separation. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

Org. Setting and Reporting

This position is located in the Office of the Special Representative of the Secretary-General on Sexual Violence in Conflict. The incumbent reports to the Special Representative of the Secretary-General on Sexual Violence in Conflict.

Responsibilities

The incumbent assists the Under Secretary-General (USG) on Sexual Violence in Conflict in fulfilling her responsibilities as described in the approved Terms of Reference for the Special Representative of the Secretary-General on Sexual Violence in Conflict, and assures the effective functioning of the Office of the Special Representative by (i) overseeing the overall administrative, financial and personnel management of the OSRSG, and assisting the SRSG to establish planning, implementation and reporting on the programme of work of the OSRSG; and (ii) serving as Senior Policy Advisor on substantive matters relating to sexual violence in conflict and post-conflict situations working in close collaboration with EOSG, Secretariat Departments, agencies, funds and programmes, inter-governmental bodies, and other partners.

The Chief of Office will inter alia:

Coordinate the work of the OSRSG, overseeing all aspects relating to the overall administrative, financial and personnel management of the OSRSG, including the preparations for and consultations with the relevant legislative bodies of the UN (e.g. Security Council, General Assembly and ACABQ);

Assist the Special Representative to consult with various stakeholders to agree on main strategies and working methods to effectively implement the mandate of the SRSG/OSRSG;

Make recommendations on policy and procedural guidelines for the effective management of the Office;

Coordinate preparation of input regarding the staffing and work of the OSRSG for formal submission to the General Assembly for core funding of the OSRSG;

Contribute to planning, reporting and results frameworks, budgeting and fundraising as required;

Advise the SRSG on staffing matters, including selection of staff;

Coordinate and supervise the duties of the staff by providing timely work plans, directions, substantive and technical guidance, in accordance with UN E-PAS;

Advise the SRSG on key substantive issues relating to prevention of sexual violence, protection and redress, and accountability, including vis-à-vis Governments and parties to conflict, effectively advocating for and upholding international legal agreements and UN policy positions;

Analyze situations and makes recommendations on policy issues and possible courses of action in consultation with all relevant stakeholders and oversee the functioning of the office in this regard;

Assist the SRSG in her field and representational visits, including coordinating visits with all relevant parties, accompanying the SRSG when required and ensuring sustained follow-up to implement findings and recommendations;

Receive, review and comment on all communications addressed to the SRSG, suggest courses of action, and if appropriate, assign them for follow-up action, and prepares correspondence for the SRSG;

Advise the SRSG on effective strategies to implement her core mandate in line with the policies and procedures of the United Nations Secretariat in partnership with UN System entities, inter-governmental bodies, and other partners;

Oversee other aspects of the work of the OSRSG including participation of the SRSG in executive-level meetings and inter-agency initiatives on sexual violence;

Liaise with the SCR 1888 Team of Experts and ensure complementarity with other elements of the OSRSG;

Prepare analytical briefings and options papers, comments and other outputs for the SRSG, and briefing and updates to Member States and civil society on the work of the OSRSG;

Act as OIC in the OSRSG in the absence of the SRSG;

Competencies

Professionalism: has deep knowledge of the processes and work of the United Nations System, in particular the Secretariat, as well as inter-governmental bodies; knowledge of and exposure to SGBV issues, including in conflict and post-conflict situations; proven diplomatic and political advocacy and management experience; ability to analyze and identify key issues, to formulate options, draw conclusions and make effective recommendations, particularly in relation to furthering progress on the prevention, protection, accountability and redress aspects of an effective response to sexual violence; ability to formulate policy advice, position papers and reports; and ability to remain composed and professional while working in stressful situations.

· Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

· Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

· Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

· Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

Education

Advanced university degree in international law, international relations or related fields. A first level University Degree with a relevant combination of academic qualifications and experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of 15 years of relevant work experience at international or national levels, in the protection of civilians, and/or human rights, humanitarian affairs, or other related areas. Proven policy, political and management experience, including experience in conflict and post-conflict countries in the field. Experience in an integrated mission or in-depth knowledge of peacekeeping contexts is required, including knowledge of military structures and operations. Diplomatic and political advocacy and management experience is also required. Experience of coordinating inter-agency processes; and good understanding of the UN system and mandates of peace and security, human rights, humanitarian and development entities will be considered assets. Solid understanding of administrative rules and regulations of the UN Secretariat is required.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency English (oral and written) is required. Knowledge of French is desirable. Knowledge of other UN official language is an advantage.

Assessment

Kindly note that you may, as part of the evaluation of your application for this position, be requested to undergo written knowledge-based assessment exercises, which may be followed by a competency-based interview depending on the result of the test.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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