Job Opening

Posting Title: ADMINISTRATIVE ASSISTANT, G4 (Temporary Job Opening)
Job Code Title: TEAM ASSISTANT
Department/Office: Department of Peacekeeping Operations
Duty Station: NEW YORK
Posting Period: 19 January 2018 - 02 March 2018
Job Opening Number: 18-Administration-DPKO-89448-J-New York (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Sorry, this job opening is no longer available.

Org. Setting and Reporting

This position is located in the United Nations Operations and Crisis Centre (UNOCC). The incumbent reports directly to UNOCC's Deputy Director.

Responsibilities

• Assists the Director and Deputy Director, UNOCC with all secretarial support.
• Provides support to the budget focal point with assimilating and compiling the budget submissions.
• Provides administrative support to the Coordination Officer/Head of Research and Liaison Unit.
• Acts as note taker for weekly UNOCC management meetings.
• Acts as UNOCC’s focal point for all Umoja travel related queries.
• Maintains and tracks the travel budget in Umoja for all UNOCC.
• Orders and monitors stationery, office supplies and all other procurement in Umoja.
• Prepares and handles correspondence (routing slips, code cables, notes etc.) in Comet Plus.
• Screens and disseminates incoming correspondence.
• Attends to telephone inquiries.
• Maintains and updates the contact list of the Military and Police Advisers Community (MPAC).
• Assists the Personal Assistant to the Director with the evaluation process in Inspira.
• Organizes interviews for posts advertised by the UNOCC.
• Maintains electronic and hard copy filing systems.
• Provides general administrative and clerical support to all staff.
• Serves as back-up to the Personal Assistant and the Operations Assistant.

Competencies

Professionalism:
- Shows pride in work and in achievements;
- Is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
- Is motivated by professional rather than personal concerns;
- Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations (i.e. meeting numerous urgent deadlines on short notice).
- Exercises discretion in handling sensitive human resources information.


Teamwork:
-Works collaboratively with colleagues to achieve organizational goals
-Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
-Places team agenda before personal agenda
-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings


Technological Awareness:
-Keeps abreast of available technology
-Understands applicability and limitations of technology to the work of the office
-Actively seeks to apply technology to appropriate tasks
-Shows willingness to learn new technology

Education

High school diploma or equivalent.

Work Experience

A minimum of 3 years of experience in administrative or related area is required. Knowledge and familiarity with travel, procurement and budget modules in Umoja, or similar SAP based ERP system, is highly desirable.

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in oral and written English is required. Knowledge of a second official UN language is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is temporary in nature and is available with effect from 1 February 2018 through 30 June 2018, with possibility of extension. Recruitment is subject to availability of position.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations
Staff Rules. All staff in the General Service and related categories shall be recruited in the
country or within commuting distance of each office, irrespective of their nationality and of
the length of time they may have been in the country. A staff member subject to local
recruitment shall not be eligible for the allowances or benefits exclusively applicable to
international recruitment.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment
consideration in the General Services and related categories in the United Nations Secretariat.
Applicants who have not passed the GGST at the time of application may be invited for the
test after submitting an application. Having passed the Administrative Support Assessment
Test in English at the United Nations Headquarters, Economic Commission for Africa,
Economic and Social Commission for Western Asia, United Nations Office at Geneva, United
Nations Office at Vienna, International Criminal Tribunal for Rwanda or International
Criminal Tribunal for the former Yugoslavia; or the United Nations Accounting or Statistical
Assistant Examination at the United Nations Headquarters may be accepted in lieu of the
GGST.

Staff members are subject to the authority of the Secretary-General and to assignment by him
or her. In this context, all staff are expected to move periodically to new functions in their
careers in accordance with established rules and procedures.

Extension of the appointment is subject to Extension of the mandate and/or the availability of
the funds.

United Nations Considerations

Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of inspira account-holder homepage.

Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Sorry, this job opening is no longer available.
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