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Job Opening

Posting Title: CHIEF OF STAFF, D2
Job Code Title: CHIEF OF STAFF
Department/Office: United Nations Multidimensional Integrated Stabilization Mission in the Central African Republic
Duty Station: BANGUI
Posting Period: 08 January 2018 - 22 January 2018
Job Opening Number: 18-Political Affairs-MINUSCA-89701-D-Bangui (M)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

Reporting to the Head of Mission (HoM), the Chief of Staff (CoS) is responsible for establishing and maintaining the integrated and coherent functioning of the United Nations Multidimensional Integrated Stabilization Mission in the Central African Republic (MINUSCA) across all areas, components and locations. To that effect, the CoS oversees the establishment and management of core mechanisms and processes that enable the integrated delivery of the mission’s mandate, in particular strategic and operational planning, policy coordination, senior-level decision-making and information management. This position is located in Bangui.

Responsibilities

Within delegated authority from the HoM, the Chief of Staff will be responsible for the following duties:

Management
• Ensures the effective direction and integrated management of all the mission’s activities in line with the strategic vision and guidance of the HoM.
• Oversees the internal management of the mission on behalf of the HoM, including the development of, advice on and promotion of policies on management issues, including risk management.
• Facilitates the translation of policy intent and high-level direction of mission leadership into viable tasks, and works with components to ensure their effective implementation.
• Ensures the establishment of core integrated processes and mechanisms that enable the integrated delivery of the mission’s mandate, including programme management, reform/change management, information management and crisis management and provides ongoing direction and oversight of these processes and mechanisms.
• Oversees the establishment, coordination of and support to Field Offices, ensuring the implementation of a well-articulated policy for the reporting and management of substantive staff within Field Offices, and regular meetings between heads of Field Offices and Mission Headquarters.
• Oversees the establishment and ongoing management of the activities of all entities located in the Office of the Chief of Staff or the Office of the HoM, as appropriate.
• Serves as the focal point in the Office of the HoM for all sensitive personnel and management issues, as well as for contacts with the Office of Internal Oversight Services and the Resident Auditor.
• Serves as interface between the O/HoM and the Division of Mission Support on all personnel matters, and oversees the recruitment of senior mission management appointments.
• Provides guidance to the Chief of the Conduct and Discipline Team on all matters relating to conduct and discipline issues in respect of all categories of personnel, including related recommendations on disciplinary or administrative actions.

Planning and budgeting
• Ensures the establishment and ongoing oversight of Mission-wide planning processes, ensuring coherence is maintained between mandated tasks, component plans/concepts of operations and, where appropriate, United Nations-system-wide integrated planning processes (such as Integrated Strategic Frameworks), as required by policies, guidelines and best practices on planning, in particular the Integrated Mission Planning Process (IMPP) and risk management, and incorporates mandated cross-cutting issues, such as gender mainstreaming; and, supervises and provides managerial guidance to mission planning staff to this effect.
• Ensures the establishment of processes critical to the delivery of mandate implementation, particularly strategic planning, policy coordination and senior level decision-making and ensures their proper conduct. The CoS also ensures a clear understanding between substantive priorities and support capacities; and, liaises with all components to advise and ensure the use of the best methods for achieving the objectives and priorities of the operation/mission. Facilitates the translation of policy intent and high-level direction by leadership of the operation/mission into viable work plans, and works with components to ensure the implementation of those work plans.
• In coordination with the Director/Chief Mission Support, develops the initial Mission budget and ensures an integrated approach to the results based budget process, including alignment with strategic and operational plans and adequate provisions to meet resource requirements, and oversees the process as it relates to substantive mission components.
• Ensures the development and periodic review, with the mission leadership team, of component work plans, identifying necessary adjustments to mission plans and/or revised assumptions, as appropriate.

Policy
• Ensures the establishment of the Mission’s policy development and guidance process
• Provides guidance on United Nations policies and procedures.
• Coordinates the development and implementation of cross-cutting and management policies among the various components of the Mission, and liaises with the United Nations Country Team on the same, when required, and in coordination with the Deputy SRSG/HC/RC, as appropriate.
• Ensures that advice and information on cross-cutting issues is coordinated with all relevant components of the Mission prior to submission to the HoM.

Reporting, communications and information management
• Oversees the establishment and effective functioning of coherent communications structures and systems and serves as the focal point for communication with United Nations Headquarters in New York.
• Oversees the establishment and proper functioning of mission-wide, integrated procedures and systems for information analysis and management, including intra-mission information sharing, reporting requirements, security classification, records management and publication of Intranet content.
• Oversees the establishment and proper functioning of Joint Operations Centres, Joint Mission Analysis Centres and mission planning capacity.
• Oversees the implementation of knowledge management approaches throughout the mission, such as handover notes, after-action reviews and end-of-assignment reports.

Protocol
• In close consultation with the HoM and Director/Chief Mission Support, facilitates discussions between the mission and national government on issues related to mission’s functions.
• Advises the HoM on protocol matters and supervises and provides guidance on the preparation and coordination of official visits.

Competencies

Professionalism: Demonstrated ability to: provide advice in a broad range of strategic, policy, management and administrative issues to senior leadership and management; lead integrated processes; and, ensure the timely delivery of a programme of work; Track record of team building, problem solving and continuous organizational improvement for effective programme delivery; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication - Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match audience; Demonstrates openness in sharing information and keeping people informed.

Planning and Organizing - Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Building Trust - Provides an environment in which others can talk and act without fear of repercussion; Manages in a deliberate and predictable way; Operates with transparency; has no hidden agenda; Places confidence in colleagues, staff members and clients; Gives proper credit to others; Follows through on agreed upon actions; Treats sensitive or confidential information appropriately.

Judgement/Decision-making - Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; Gathers relevant information before making a decision; Considers positive and negative impact on others and on the Organization; Proposes a course of action or makes a recommendation based on all available information; Checks assumptions against facts; Determines that the actions proposed will satisfy the expressed and underlying needs for the decision; Makes tough decisions when necessary.

Education

Advanced University Degree (Master’s degree or equivalent) in one of the following disciplines: international relations, political science, business administration, public administration, management, law, military studies, or a related field. A first level university degree with a relevant combination of academic qualifications and experience may be accepted in lieu of the advanced university degree.

Work Experience

At least fifteen years of progressively responsible experience in such areas as: political, social, civil, military or legal affairs; public or business administration; or management is required. A proven track record of leadership and management in multicultural settings, including coordination of interdisciplinary teams, is required. Senior management experience in the UN common system, including the UN Secretariat or its field missions and/or UN Agencies, Funds and Programmes, is required. Experience coordinating inter-agency and operational planning and analysis is required. Experience ensuring compliance with UN administrative procedures is required. Field experience is required. Field experience in Africa is desirable

Languages

English and French are the official working languages of the United Nations. For this post, fluency in spoken and written English is required; Knowledge of French is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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