Job Opening

Posting Title: Stores Worker, TC5
Department/Office: Office of Central Support Services
Duty Station: NEW YORK
Posting Period: 14 December 2017 - 12 January 2018
Job Opening Number: 17-Facilities Management-DM OCSS-89703-R-New York (O)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Sorry, this job opening is no longer available.

Org. Setting and Reporting

This position is located in the Material Management Team in the Transportation Operations Unit, Travel and Transportation Section(TTS), Commercial Activities Service (CAS), Facilities and Commercial Services Division(FCSD), Office of Central Support Services (OCSS). The incumbent reports directly to the General Foreman of the Team and under the overall supervision of the Chief of the Unit. The Material Management Team is responsible for Central Receiving and Central Warehouse, Loading Dock, Office Supplies Purchasing Group.


Assists Working Leader of the Team with planning the daily workload of the Team and delegation of work to subordinates. Performs various inventory management duties for goods and materials. Oversees warehouse/delivery personnel to ensure a safe, efficient, and effective operation. Assists with contract management by monitoring the performance and services provided by outside contractors. Co-ordinates the workflow of junior team members.

1. Performs physical goods receipt and warehouse management duties including goods receipt, quality inspection, storage, and issuance of goods and materials. Operates standard warehouse equipment such as fork-lift, electric pallet jack, manual pallet jacks, and hand trucks. Performs physical goods receipt transactions in Umoja to confirm United Nations acceptance of goods during transfer of ownership, in accordance with the Incoterm. Establishes safety stock levels to support end user's requirements and re-orders stock at the appropriate level. Performs physical inventory to ensure accurate reconciliation of monthly inventory reports. Reviews, processes, and confirms Umoja Transfer Orders. Co-ordinates deliveries with the Team's units to achieve economies of scale and improve client satisfaction.

2. Monitors performance and services provided by outside contractors to ensure compliance with contractual terms and conditions. Assists with drafting specifications and Statements of
Work for the Team's operational requirements and participates in technical evaluations. Co-ordinates extensively between the United Nations and its vendors and suppliers on a daily
basis, ensuring requested items are distributed accurately and in compliance with the United Nations requirements. Co-ordinates the recycled toner programme to ensure the programme
operates as intended and contributes to the 'Greening the Blue' UN initiative.

3. Assists Working Leader with planning the daily workload of the Team, prioritizes and organizes assignments in the most effective way. (a) Co-ordinates the workflow of junior team
members and oversees warehouse/delivery personnel for the purpose of ensuring a safe, efficient, and effective operation. (b) Provides training to staff on administrative policies and
procedures including inventory-related matters. (c) Compiles and maintains statistical information related to the Team's operational output in accordance with established requirements.
(d) Manually processes purchase orders through vendor's website and drafts outine correspondence when required. (e) Provides customer service support to various endusers
by responding to inquires in a timely manner. (f) Acts as a back-up to the Working Leader during his/her absences.

4. Assigns or performs material handling tasks of an unusually difficult or potentially hazardous nature, ensuring that appropriate precautions are taken to safeguard personnel, equipment and material. Ensures all operating equipment is properly maintained and if needed, serviced by authorized maintenance contractors.

5. Performs ad-hoc duties as assigned.


Professionalism - Knowledge of Financial Rules and Regulations, Procurement Manual, related administrative instructions, policies and procedures. Knowledge of inventory and warehousing procedures. Ability to operate equipment such as forklift (gas/electric), tow motors to avoid low ceilings or pipes and to manoeuvre in narrow corridors, accurately estimate capacity and clearance when operating equipment; Ability to lift, push or move items up to approximately 70 pounds. Ability to prioritize and undertake multiple tasks within limited deadlines; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations.

Teamwork - Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise; Is willing to learn from others; Places team
agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client Orientation – Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep
informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.


High School diploma or equivalent. A valid Class D Driver's License at the time of application is required and should be attached to the application.

Work Experience

A minimum of 5 years of work experience in warehousing, inventory control or related area. Experience in Microsoft applications (Word, Excel, Access, etc.) and web-based applications are desirable.


English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required. Knowledge of another official UN language is desirable.


Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the Trades and Crafts (TC) Test is a prerequisite for recruitment in the Trades and Crafts category in the United Nations Secretariat. Applicants who have not passed the TC test at the time of application may be invited for the test after submitting an application.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected periodically to new function in their careers in accordance with established rules and procedures.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee


Sorry, this job opening is no longer available.
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