Job Opening

Posting Title: Senior Audit Assistant, G7
Job Code Title: SENIOR AUDIT ASSISTANT
Department/Office: Office of Internal Oversight Services
Duty Station: NEW YORK
Posting Period: 13 December 2017 - 11 January 2018
Job Opening Number: 17-Audit-OIOS-89749-R-New York (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

This position is located in the Internal Audit Division, Office of Internal Oversight Services (IAD/OIOS) in New York. The incumbent at this level works as a member of an audit team and usually reports to an Auditor-in-Charge and to the Section Chief.

Responsibilities

Within delegated authority, the Audit Assistant is responsible for the following duties:

•Examines detailed financial and/or processing documents to ensure conformity with established rules and regulations. Computes, calculates, verifies, tabulates and analyses data.

•Compiles a variety of pre-audit information for both financial and operational audits of specified operations and/or transactions.

•Undertakes audit interviews with supervisory and line personnel working within various operations in order to establish procedures and practices. Clarifies records and systems and observes work in progress.

•Documents all observations regarding operations and transactions audited, highlighting any weaknesses/discrepancies. Makes recommendations for resolution of identified problems.

•Prepares Statement of Objectives and Findings (SOFs) and submits to the Auditor-in-Charge for review and incorporation into audit report.

•Identifies appropriate accounting and control procedures, e.g., development of new/additional ledgers, improvement in control of cash receipt and recording procedures, establishment of controls for imprest account levels, follow-up on overdue accounts, etc.

•Ensures completeness of audit working papers which document the various phases of each audit assignment segments and supports individual findings and recommendations.

•Participates in the discussions at the Entry and the Exit Conferences and documents the minutes as required.

•Performs other duties as may be required, such as participating in/or drafting the audit programme, monitoring the coding, implementing audit recommendations and maintaining the client profile database.

•Travels as part of an audit team to carry out field audit assignments in a Regional Commission, peacekeeping mission, or technical cooperation projects in various countries.

Competencies

•Professionalism: Ability to conduct research and retrieve materials from various sources. Ability to maintain accurate records, process a wide variety of data. Ability to identify and resolve data discrepancies; good analytical and problem-solving skills. Knowledge of the Financial Regulations and Rules of the United Nations, including the ability to apply relevant procedures in the audit area. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

•Teamwork: Works collaboratively with colleagues to achieve Organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

•Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent.

Work Experience

A minimum of 10 years of experience in accounting, finance, administrative services, or related area. Experience with specialized audit software is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.

Special Notice

This position is funded for a finite period of one year. Extension of the appointment is subject to extension of the mandate and/or the availability of funds. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment. Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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