Job Opening

Posting Title: RECEIVING AND INSPECTION ASSISTANT, G4
Job Code Title: RECEIVING AND INSPECTION ASSISTANT
Department/Office: United Nations Interim Force in Lebanon
Duty Station: NAQOURA
Posting Period: 15 December 2017 - 13 January 2018
Job Opening Number: 17-Logistics and Supply Chain-UNIFIL-89914-R-Naqoura (M)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

This position is located in Supply Chain Management, United Nations Interim Force in Lebanon (UNIFIL), Naqoura. The incumbent will report to the chief of Receiving and Inspection unit or his/her designate.

Responsibilities

Within delegated authority, the Receiving and Inspection Assistant will be responsible for the following duties:

•Receive deliveries from MOVCON unit and/or directly from vendors, verifying the quantity and general condition of cargo as declared by and received from MOVCON.
•Review all documentation received with incoming cargo, ensuring that the shipment corresponds to that listed on the relevant Purchase Order, the vendor’s packing list and invoice, the UN mission cargo manifest, all the relevant issue vouchers and ensuring that the shipment is duly covered by a customs exemption declaration.
•Maintain and update as required R&I information in Umoja for expendable and non-expendable items.
•Conduct with the assistance of the relevant Self Accounting Unit, a detailed physical inspection of the items delivered
Ensuring that:
a)In the case of goods received from vendors: that the terms, conditions and specifications of the purchase order are fully satisfied, verifying that the equipment received matches the vendor’s packing list.
b)In the case of goods received from other UN missions: that all the items received match those listed on the relevant Mission Issue Vouchers.
•Indicate any delivery discrepancy (over/short supplies, damaged items or items to be rejected) on a Damage Discrepancy Report (DDR).
•Raise a receiving and Inspection Report in Umoja for purposes of closing out the procurement case file, enabling processing and payment of the vendor’s invoice.
•Verify the conformity of unit and total price of the items detailed on the vendor’s issue/financial documentation against the related purchase order.
•Ensure that the physical inspection of materials and related data entry into inventory databases are accurate and completed within deadlines.
•Maintain records of all incoming shipments in electronic and hard copy format, update the R&I electronic register and database with all shipping, customs clearance, inventory, purchase and R&I references, ensuring that the R&I register accurately reflects the status for each delivery and that the integrity of the register is maintained in all aspects.
•Maintain R&I files in sequential order in accordance with the R&I register to enable accurate and auditable.

Competencies

Professionalism:- A comprehensive grasp of Inventory Management System and Receiving and Inspection accounting practices; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork:- Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client Orientation:- Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client

Education

High school diploma or equivalent is required. Technical training in Logistics, Business Management, Engineering or related fields is highly desirable.

Work Experience

At least 3 years of progressively responsible experience in logistics and/or supply chain management. Previous relevant experience in receiving and inspection, property control and inventory management and proven ability in analytical work is desirable. Experience in the application of information technologies to business practices and procedures that are relevant to commodity management and distribution controls is highly desirable. Experience of work in an international organization is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English and Arabic (both oral and written) are required

Assessment

Evaluation of qualified candidates may include a technical test which may be followed by Competency Based Interview.

Special Notice

Recruitment against this position is on a local basis; applicants in the General Service category shall meet the relevant employment requirements of the host country (Lebanon), including fulfilling visa or work permit stipulations. If you fulfill the visa and work permit stipulations for Lebanon, please specify in your cover letter and attach a copy of your visa and work permit under "attachments" of your application in Inspira.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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