Job Opening

Posting Title: Multimedia Librarian/Archivist, I (Temporary Job Opening)
Department/Office: Department of Public Information
Duty Station: NEW YORK
Posting Period: 12 December 2017 - 31 March 2018
Job Opening Number: 17-Public Information-DPI-89966-J-New York (O)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Sorry, this job opening is no longer available.

Org. Setting and Reporting

The position is located in the Multimedia Resources Unit of the News and Media Division. The mandate of MRU is to provide audiovisual library and archival services and distribute multimedia contents to internal and external professional clients. The Unit also provides design, development, and technical support for multimedia websites. The unit is seeking interns interested in gaining professional, hands-on experience with multimedia archival collections management, access and preservation standards and best practices, specifically photo, film, video and audio materials. The internship is for a minimum of two months with a possibility for extension. The internship is unpaid and full-time. Interns work five days per week (35 hours) under the supervision of the Chief of the Multimedia Resources Unit.


This opportunity is designed for an intern to work with experienced information professionals. Interns will be assigned to one or more of the multimedia libraries - Photo, Film & Video, and Audio – based on individual backgrounds and preferences. Interns will work on a variety of projects centred on multimedia collections. Depending on assignment, project tasks may include the following:

• Assisting in the digitization project and distribution of multimedia materials
• Providing customer service for multimedia library clients
• Assisting in the ongoing maintenance of content management systems
• Processing and/or cataloguing archival collections
• Researching people or events covered by a collection
• Inventorying audio-visual material and documents in various languages
• Simple translation of foreign document titles for catalogue purposes.
• Collaborate with staff on social media (Facebook, Flickr, Instagram, etc.) efforts to promote library resources and services.


• Speaks and writes clearly and effectively
• Listens to others, correctly interprets messages from others and responds appropriately
• Demonstrates openness in sharing information and keeping people informed
• Asks questions to clarify, and exhibits interest in having two-way communication
• Tailors language, tone, style and format to match the audience

• Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others
• Works collaboratively with colleagues to achieve organizational goals
• Places team agenda before personal agenda
• Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
• Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client Orientation:
• Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view
• Establishes and maintains productive partnerships with clients by gaining their trust and respect
• Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems
• Identifies clients' needs and matches them to appropriate solutions •Keeps clients informed of progress or setbacks in projects
• Meets timeline for delivery of products or services to client


To qualify for an internship with the United Nations New York Headquarters Internship Programme, the following conditions must be met:
1. Applicants must: (a) be enrolled in a library science, audio-visual archives, communications, information science, media studies, journalism, or related field graduate programme; or (b) be enrolled in the final academic year of a library science, audio-visual archives, communications, information science, media studies, journalism, or related field bachelor's degree programme (minimum Bachelor's level or equivalent); or (c) have graduated with a university degree in library science, audio-visual archives, communications, information science, media studies, journalism, or related field (as defined in (a) or (b) above) and, if selected, must commence the internship within a one year period of graduation.
2. Be computer literate in standard word processing and spreadsheets software applications such as Microsoft Word and Excel or similar. Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Work Experience

Applicants are not required to have professional work experience for participation in the programme however, knowledge of the following would be desirable:

• Audiovisual Archives and Library principles, standards;
• Digital and analog audiovisual formats;
• Digital asset management systems;
• Digital preservation and accessibility standards and best practices;
• Multimedia digitization projects and workflows;
• Audiovisual cataloguing and metadata management;
• Non-linear editing tools;
• Microsoft office tools (Word, Excel, Power Point, Visio);
• Social media platforms (Facebook, Twitter, FlickR, Instagram) and web analytic tools;


English or French are the working languages of the United Nations. For the internship advertised, fluency in English is required. Knowledge of another UN official language is an advantage.


Potential candidates will be contacted by the hiring manager directly for further consideration.

Special Notice

To apply:

A complete online application (Cover Note and Personal History Profile) is required. To complete an online application, please create and complete a personal history profile (PHP) and a cover letter in the UN e-Recruitment system (

Please note that incomplete applications with not be reviewed.

The cover note should include:
(1) Title of the degree currently being pursued by the applicant and the specific subjects taken;
(2) Expected graduation date from the degree programme that the applicant is enrolled in;
(3) List the IT skills and software programmes that you are proficient in;
(4) Explain how an internship with the Office of Information and Communications Technology in the United Nations fits within your career plans and why you would be the best candidate for this team.

Please note that due to high volume of applications received, ONLY successful candidates will be contacted.
In your Personal History Profile, be sure to include all past work experiences (if any), education, skills, languages and three references.

United Nations Considerations

Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of inspira account-holder homepage.

Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee


Sorry, this job opening is no longer available.
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