Job Opening

Posting Title: Finance and Budget Officer, P3
Job Code Title: FINANCE AND BUDGET OFFICER
Department/Office: Human Security Unit
Duty Station: NEW YORK
Posting Period: 14 December 2017 - 27 January 2018
Job Opening Number: 17-Finance-DM HSU-90062-R-New York (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

The Human Security Unit (HSU) is responsible for raising awareness and placing human security in the mainstream of UN activities. The specific objectives of the Unit are to: (a) manage the United Nations Trust Fund for Human Security (UNTFHS); (b) advance the application of human security as a cross-cutting approach to promote peace, development and human rights at the policy and operational levels within and outside of the United Nations; and (c) expand political and financial support for human security and its implementation by the UN system and the international community. The Finance & Budget Officer reports to the Chief of the Unit. The HSU is guided substantively by the Executive office of the Secretary-General and administered by the Department of Management.

Responsibilities

Within delegated authority, the Finance & Budget Officer will be responsible for the following duties:

Budget:
•Reviews, analyses and finalizes the budgets and resource justification of project proposals submitted for financing from the UNTFHS, ensuring compliance with the financial policies, procedures, rules and regulations of the United Nations and the Guidelines of the UNTFHS.
•Provides support to programme officers on the financial review of project proposals and annual progress reports from the relevant implementing partners.
•Reviews all incoming funds utilization and financial reports; monitors expenditures to ensure that they remain within authorized levels; identifies problems and proposes corrective actions; ensures complete follow-up from implementing partners. Prepares in close consultations with the Chief and staff of the Unit the annual report of the UNTFHS, as well as other financial reports and presentations as requested by management, oversight bodies, and for public information.
•Provides support to the Chief of the Unit by reviewing and analysing data with respect to the finalization of cost estimates and budget proposals in terms of staff and non-staff requirements of the HSU. Provides support to UNTFHS clients with respect to the elaboration of resource requirements for budget submissions to the UNTFHS and any other finance related query as pertaining to the UNTFHS
•Manages and administers the UNTFHS database and supports the transition to Umoja.


Budget administration:
•Liaises closely with the Programme and Budget Division (PPBD) and Accounts Division (AD) to ensure a) the ongoing availability of funds; b) the timely request for allotments and allocations; c) the accurate input of updated expenditure data; d) and where applicable, the issuance or withholding of phased allocations and allotments pending attainment of stated objectives by implementing partners.
•Drafts financing agreements, requests allotments and allocations, including redeployment of funds when necessary, ensuring appropriate expenditures. Monitors budget implementation and determines/recommends reallocation of funds when necessary.
•Monitors expenditures to ensure that they remain within authorized levels.
•Reviews all requests for budget revisions to ensure correct objects of expenditure have been charged, ensuring availability of funds.
•Administers and monitors utilization of resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
•Prepares relevant documentation with respect to budget performance submissions.
•Reviews and makes appropriate recommendations with respect to the finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.

General:
•Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to trust fund budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures;
•Monitors and supervises the work of subordinate staff as required;
•Performs other related duties, as assigned.

Competencies

•Professionalism:
Knowledge of financial principles and practices including those of the United Nations. Ability to independently conduct research and analysis, formulate options and present conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

•Planning& Organizing:
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

•Accountability:
Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

Advanced university degree (Master’s degree or equivalent degree) in business administration, finance, or related field. A first-level university degree in any of these fields, in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five years of progressively responsible experience in finance, administration, budget, business administration or related area is required. Experience in trust fund and financial management in an international organization is required. Experience in the use of spreadsheets and financial systems are required. Experience with IPSAS, Umoja or a similar ERP system is desirable. Experience in database management and administration is highly desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in English (both oral and written) is required; knowledge of French is desirable. Knowledge of another UN official language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This post is funded under the extra-budgetary resources. Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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