Job Opening

Posting Title: Meetings Services Assistant, G6
Job Code Title: MEETINGS SERVICES ASSISTANT
Department/Office: Department of Political Affairs
Duty Station: NEW YORK
Posting Period: 15 January 2018 - 13 February 2018
Job Opening Number: 18-Conference Services-DPA-90218-R-New York (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

This post is located in the Division for Palestinian Rights of the Department of Political Affairs. The incumbent reports to the Team Leader of the Committee Team / Secretary of the Committee.
The Committee Team is responsible for the substantive servicing of the General Assembly Committee on the Exercise of the Inalienable Rights of the Palestinian People.

Responsibilities

Under the overall supervision of the Secretary of the Committee, the incumbent is responsible for the following duties:

• Organizes and coordinates with relevant offices and delegations procedural and logistical arrangements for the meetings of the Committee on the Exercise of the Inalienable Rights of the Palestinian People at HQ.
• Assists in the organization and conduct of meetings of the Committee and its Bureau in keeping with the Rules and Procedure of the General Assembly and practice established by the Committee. Drafts Committee meetings Notes for the Chairperson of Committee.
• Prepares first drafts of Committee Meetings Notes for the Secretary-General, when in attendance.
• Drafts notes for the Journal and notes for the file on Committee meetings.
• Determines specific documentation to be required under each agenda item, researches ODS and UNISPAL and prepares documentation for meetings.
• Prepares podium and floor plan of seating arrangements for Committee meetings in accordance with meeting servicing requirements and United Nations protocol.
• Engages delegates, including at ambassadorial level, to resolve conflicts regarding list of speakers, requests for the floor and seating arrangements, and explains Rules of Procedure; if required, informs Secretary of the Committee and Chairman accordingly.
• Liaises with Member States and Observer Delegations (ambassadorial level), expert speakers, including eminent personalities, representatives of civil society and the media in preparation of regular Committee meetings as well as international meetings.
• Undertakes research and provides reference materials for drafting of substantive statements, notes and briefs for Chairman of the Committee and Secretariat officials.
• Analyses queries regarding the work of the Committee received from delegations, Secretariat units, UN system entities, civil society and the media and, given the high political sensitivity of the issue the Committee is dealing with, makes decisions as to the most appropriate way of providing the requested information; consults with the Secretary of the Committee, as necessary.
• Analyses and compiles material for the inclusion in the Special Bulletin on the observance of the International Day of Solidarity with the Palestinian People; drafts the substantive introductory Chapter of the Bulletin.
•Takes responsibility for the records management, retrieval and electronic archiving system on Committee meetings, devises and maintains electronic and paper filing systems.
• Replaces, as needed, senior staff in related functions. Participates in the recruitment of temporary assistants and schedules and supervises their work.
• Provides guidance/training, as needed, to junior staff.
• Performs other duties as required and tasked by the supervisor.

Competencies

Professionalism:
Knowledge of the Organization's conference policies, procedures and practices. Ability to research, select, draft, organize and summarize information required for the preparation of meetings. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Planning & Organizing:
Develops clear goals that are consistent with agreed strategies: Identifies priority activities and assignments; adjusts priorities as required-Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Teamwork:
Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

High school diploma or equivalent.

Work Experience

A minimum of seven (7) years of experience in conference support, administration, or related area is required.
Experience in providing conference support services to multilateral committees in an international setting is desirable.
Experience working with senior management officials of an organization is desirable.
Experience in drafting and managing documents and correspondence is desirable.
Experience working for an office dealing with the Middle East is desirable.

Languages

English and French are the working languages of the UN Secretariat. For this post fluency in English is required. Knowledge of French is desirable. Knowledge of Arabic is desirable. Knowledge of another UN official language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia; or the United Nations Accounting or Statistical Assistant Examination at the United Nations Headquarters may be accepted in lieu of the GGST.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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