vacance de poste

Intitulé publication: MEETINGS SERVICES ASSISTANT, G6
Intitulé code d’emploi: MEETINGS SERVICES ASSISTANT
Département / Bureau: Department of Political Affairs
Lieu d'affectation: NEW YORK
Période de candidature: 15 janvier 2018 - 13 février 2018
No de l’appel á candidature: 18-Conference Services-DPA-90218-R-New York (R)
Staffing Exercise N/A
Valeurs fondamentales de l'ONU: intégrité, professionnalisme, respect de la diversité
Désolé, cet appel à candidature n'est plus disponible.
Cadre organisationnel

This post is located in the Division for Palestinian Rights of the Department of Political Affairs. The incumbent reports to the Team Leader of the Committee Team / Secretary of the Committee.
The Committee Team is responsible for the substantive servicing of the General Assembly Committee on the Exercise of the Inalienable Rights of the Palestinian People.

Responsabilités

Under the overall supervision of the Secretary of the Committee, the incumbent is responsible for the following duties:

• Organizes and coordinates with relevant offices and delegations procedural and logistical arrangements for the meetings of the Committee on the Exercise of the Inalienable Rights of the Palestinian People at HQ.
• Assists in the organization and conduct of meetings of the Committee and its Bureau in keeping with the Rules and Procedure of the General Assembly and practice established by the Committee. Drafts Committee meetings Notes for the Chairperson of Committee.
• Prepares first drafts of Committee Meetings Notes for the Secretary-General, when in attendance.
• Drafts notes for the Journal and notes for the file on Committee meetings.
• Determines specific documentation to be required under each agenda item, researches ODS and UNISPAL and prepares documentation for meetings.
• Prepares podium and floor plan of seating arrangements for Committee meetings in accordance with meeting servicing requirements and United Nations protocol.
• Engages delegates, including at ambassadorial level, to resolve conflicts regarding list of speakers, requests for the floor and seating arrangements, and explains Rules of Procedure; if required, informs Secretary of the Committee and Chairman accordingly.
• Liaises with Member States and Observer Delegations (ambassadorial level), expert speakers, including eminent personalities, representatives of civil society and the media in preparation of regular Committee meetings as well as international meetings.
• Undertakes research and provides reference materials for drafting of substantive statements, notes and briefs for Chairman of the Committee and Secretariat officials.
• Analyses queries regarding the work of the Committee received from delegations, Secretariat units, UN system entities, civil society and the media and, given the high political sensitivity of the issue the Committee is dealing with, makes decisions as to the most appropriate way of providing the requested information; consults with the Secretary of the Committee, as necessary.
• Analyses and compiles material for the inclusion in the Special Bulletin on the observance of the International Day of Solidarity with the Palestinian People; drafts the substantive introductory Chapter of the Bulletin.
•Takes responsibility for the records management, retrieval and electronic archiving system on Committee meetings, devises and maintains electronic and paper filing systems.
• Replaces, as needed, senior staff in related functions. Participates in the recruitment of temporary assistants and schedules and supervises their work.
• Provides guidance/training, as needed, to junior staff.
• Performs other duties as required and tasked by the supervisor.

Compétences

Professionalism:
Knowledge of the Organization's conference policies, procedures and practices. Ability to research, select, draft, organize and summarize information required for the preparation of meetings. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Planning & Organizing:
Develops clear goals that are consistent with agreed strategies: Identifies priority activities and assignments; adjusts priorities as required-Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Client Orientation:
Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Teamwork:
Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Formation

High school diploma or equivalent.

Expérience professionnelle

A minimum of seven years of experience in conference support or related field. Experience in servicing intergovernmental bodies and knowledge of the Middle East are desirable.

A minimum of five (5) years’ experience in servicing international meetings within the context of an intergovernmental or international organisation is required.

Experience in administrative servicing of meetings or conferences at Headquarters or away from Headquarters is desired. Experience in arranging travel for staff and diplomats is desired. Experience in drafting documents and correspondence, including Notes Verbales and procedural notes, is desired. Experience in documents processing is desired. Experience in the work, procedure and protocol of UN and/or other intergovernmental organs, including the work of relevant political bodies, is desired. Experience in coordinating work with Embassies and Delegations is desired. Experience in the political area with special reference to the question of Palestine or Arab-Israeli conflict is desired. Experience in the working in the Middle East or within offices that work on the Middle East is desired. Experience in work with non-governmental and civil society organisations is desired.

Connaissances linguistiques

English and French are the working languages of the UN Secretariat. For this post fluency in English (both oral and written) is required. Knowledge of French is desirable. Knowledge of Arabic is desirable. Knowledge of another UN official language is an advantage.

Méthode d'évaluation

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Notice spéciale

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test in English at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia; or the United Nations Accounting or Statistical Assistant Examination at the United Nations Headquarters may be accepted in lieu of the GGST.

Charte des Nations Unies

Aux termes du paragraphe 3 de l’Article 101 de la Charte des Nations Unies, la considération dominante dans le recrutement du personnel doit être la nécessité d’assurer à l’Organisation les services de personnes possédant les plus hautes qualités de travail, de compétence et d’intégrité. Aucun candidat ne sera pris en considération par l'ONU s’il s'est rendu coupable de violation du droit international des droits de l'homme ou du droit international humanitaire, d'exploitation sexuelle, d'atteinte sexuelle ou d'infraction autre qu'une infraction mineure au code de la route, ou s'il existe des motifs raisonnables de croire que le candidat a été impliqué dans la commission de l'un de ces actes. L’expression « exploitation sexuelle » désigne le fait de profiter ou de tenter de profiter d’un état de vulnérabilité, d’un rapport de force inégal ou de rapports de confiance à des fins sexuelles, y compris mais non exclusivement en vue d’en tirer un avantage pécuniaire, social ou politique. L'expression « atteinte sexuelle » désigne toute intrusion physique à caractère sexuel commise par la force, sous la contrainte ou à la faveur d’un rapport inégal, ou la menace d’une telle intrusion.

Sera dûment prise en considération l'importance d'un recrutement effectué sur une base géographique aussi large que possible. Aucune restriction ne sera imposée par l'Organisation à l'accès des hommes et des femmes, dans des conditions égales, à toutes les fonctions, dans ses organes principaux et subsidiaires. Le Secrétariat de l'Organisation des Nations Unies est un espace non-fumeurs.

Les candidats sont invités à respecter scrupuleusement toutes les instructions disponibles sur la plateforme de recrutement en ligne Inspira. Pour des informations plus détaillées, ils ou elles peuvent consulter le manuel d'instructions pour le candidat, en cliquant sur le lien hypertexte « Manuels » sur le côté supérieur droit de la page d'accueil de leur compte Inspira.

Les candidatures feront l'objet d'une évaluation et d'un examen préalables sur la base des informations soumises conformément aux critères d'évaluation de l'avis de vacance de poste et aux dispositions législatives internes applicables de l'Organisation des Nations Unies, notamment la Charte des Nations Unies, les résolutions de l'Assemblée générale, le Statut et le Règlement du personnel, les textes administratives et les directives. Les candidats doivent fournir des informations exhaustives et précises conformément aux instructions fournies sur la plateforme Inspira. Une fois la candidature envoyée, aucune modification, suppression ou révision, ni aucun ajout ou changement ne pourra être fait. Il sera procédé à une vérification des références des candidats faisant l'objet d'une attention particulière pour s'assurer de l'exactitude des renseignements qu’ils ont fournis dans leur candidature.

Les avis de vacance de postes publiés sur le Portail des carrières sont retirés à 11:59 p.m. (heure de New York), le jour de la date limite de dépôt des candidatures.

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Désolé, cet appel à candidature n'est plus disponible.
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