Job Opening

Posting Title: Research Assistant, G5
Job Code Title: RESEARCH ASSISTANT
Department/Office: United Nations Office on Drugs and Crime
Duty Station: NEW YORK
Posting Period: 11 January 2018 - 09 February 2018
Job Opening Number: 18-Social Affairs-UNODC-91016-R-New York (O)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

This position is located in the New York Liaison Office (NYLO), Division for Policy Analysis and Public Affairs (DPA), United Nations Office on Drugs and Crime (UNODC), in New York, USA. The incumbent will work under the direct supervision of the Representative, NYLO.

Responsibilities

Within the assigned authority, the Research Assistant will perform the following specific duties:

• Perform research tasks on criminal justice, rule of law and drug and crime related issues. Search Internet for data of relevance to the UNODC objectives and activities as well as to UN major events and bring them to the attention of the Representative, NYLO, UNODC Headquarters (HQ) and to the relevant Field Offices. Release daily Press Clippings file for circulation in the Office. Review the UN Daily Journal for relevant data and articles. Provide guidance to colleagues on the availability of relevant sources.
• Provide research assistance to the Representative: research background, assemble material and relevant documentation on substantive issues of interest to the Office, e.g. for statements, briefing notes, reports and presentations.
• Provide research assistance, administrative support and hospitality service to the Executive Director of UNODC and other officials from UNODC HQ and Field Offices during their official visits to New York. Act as a scheduler for the visit programmes of the Representative, Executive Director, and other senior officials.
• Maintain the office's database system (hard copy files and electronic databases), including confidential files. Create, maintain and ensure updating of databases. Review, store and classify all relevant documents. Provide updated lists of files.
• Attend inter-agency and NGO meetings as well as informal consultations of Member States.
• Attend and assist at high-level meetings, e.g. between the Secretary-General and the Executive Director, as required.
• Assist in organization of papers/documents produced by the Representative and other professional staff of the Office.
• Prepare draft communications (letters, notes verbales, email messages) to UNODC HQ, Field Offices, other UN entities, Permanent Missions and others.
• Answer routine requests for general information about UNODC and its programmes from Permanent Missions, the media, other UN entities, NGOs, universities and the public.
• Screen incoming telephone calls, answer queries or direct them to the Representative or to Officers concerned.
• Receive and distribute incoming correspondence. Send outgoing correspondence for the Office.
• Assist the Representative with outreach activities to NGOs, pro bono law firms, universities.
• Assist the Representative with event preparation, conferences and seminars on areas related to drugs and crime, particularly on human trafficking, corruption and organized crime related topics.
• Perform other work related tasks as required.

Competencies

• Professionalism: Has some knowledge of the UN system, its operational activities and overall objectives of UNODC. Has ability to research and interpret a wide variety of data. Demonstrates skills in organizing, prioritizing, scheduling, planning and coordinating work. Is able to apply good judgement in the context of assignments given. Has some knowledge and understanding of issues related to drugs and crime. Demonstrates use of initiative and the ability to contribute to the solution of problems/issues. Has knowledge of various research methodologies and sources. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Education

High school diploma or equivalent. Additional training and courses/studies relevant to drugs and crime would be an advantage.

Work Experience

Minimum of five (5) years of experience in research and administration is required. Relevant experience in research related to drugs and crime and experience working with Member States and with Non-Governmental Organizations (NGOs) is required. Experience in organizing events, conferences and seminars is required. Experience in working with the United Nations system or similar international organization is desirable. Experience in dealing with UN legislative documentation and machinery is highly desirable. Experience working in a front office or Mission is also desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Recruitment for this position is done on a local basis.

The initial appointment will be for a period of one year. Extension of the appointment is subject to extension of the mandate and/or the availability of funds.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Service category in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Assessment Support Test (ASAT) in English at Headquarters, ECA, ESCWA, UNOG, UNOV, ICTR, or ICTY may be recognized in lieu of the GGST, pending confirmation of validity.

If an external candidate is considered, the candidate will be subject to a passing grade on the relevant proctored entry-level examination at the duty station.

Travel expenses incurred in order to take the examination, as well as recruitment travel is the responsibility of the candidate and will not be reimbursed by the Organization.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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