Job Opening

Posting Title: FINANCE AND BUDGET OFFICER, P3
Job Code Title: FINANCE AND BUDGET OFFICER
Department/Office: United Nations Logistic Base
Duty Station: BRINDISI
Posting Period: 14 January 2018 - 12 February 2018
Job Opening Number: 18-Finance-UNLB-91115-R-Brindisi (M)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

This position is located in the United Nations Global Service Centre (UNGSC), Brindisi, Italy. The Finance and Budget Officer reports to the Chief of Unit, Finance and Budget.

Responsibilities

Within delegated authority, the Finance and Budget Officer will be responsible for the following duties:

•Prepares cost estimates and budget proposals in terms of the UNGSC’s resource requirements such as staff and non-staff requirements, including programmatic aspects; reviews, analyses and revises data with respect to the finalisation of the budget proposals as well as the results-based-budgeting (RBB) inputs.

•Provides support to programme/fund centre managers with respect to the elaboration of resource requirements for budget submissions.

•Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.

•Administers the UNGSC’s allotments in accordance with the established procedures including redeployment/reallocation of funds.

•Ensures the efficient and effective use of budgetary resources through robust monitoring of budget utilisation to the approved budget and timely provision of information to the UNGSC’s management for decision making; Provides support and guidance to fund centre/programme managers on budget implementation and corrective actions where necessary.

•Prepares the budget performance report of the UNGSC and ensures that correct and accurate data and information are provided by the various programme/fund centre managers in compliance with the Controller’s instructions. Reviews and finalises the performance reports ensuring valid and adequate variance explanations between approved budgets and actual expenditures.

•Analyses complex/unusual accounting transactions and open items in the accounting system and implement corrective actions.

•Reviews and reconciles various clearing accounts, investigates erroneous/invalid entries and takes appropriate corrective accounting action.

•Advises and ensures that only valid unliquidated commitments at the end of the budget period in accordance with the established criteria by Accounts Division, OPPBA are valid for carrying forward to the subsequent budget period.

•Reviews and verifies that appropriate relevant supporting documents have been provided for the processing of payments for goods and services received.

•Supervises the disbursement of payments and monitors house bank account balances and transactions.

•Prepares bank reconciliations for the UNGSC’s house bank.

•Makes the accounting entries for the strategic deployment stocks (SDS) to record income for the items shipped in accordance with Accounts Division’s SDS Accounting Guidelines.

•Performs a cost recovery for service delivery through the established cost recovery funds in accordance with the International Public Sector Accounting Standards (IPSAS) and the Controller’s instructions.

•Act as an Approving Officer under Financial Rule 105.6 in adherence with the UN Regulations and Rules.

•Provides advice, financial interpretations, adaptations and corrective actions in response to audits and other queries to ensure adherence to the UN Regulations and Rules, Staff Rules, Administrative Instructions, Bulletins and Circulars under the supervision/guidance of the Chief Finance and Budget Officer.

•In the absence of the Chief of Unit, Finance and Budget, oversees the daily operation of the Unit as an Officer-in-Charge.

•Performs other duties as assigned.

Competencies

Professionalism:
Experience in financial and budgetary principles and practices. Ability to formulate new strategies and technical approaches to financial and budgetary matters. Ability to ensure effective and efficient financial management and the exercise of economy. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork:
Works collaboratively with colleagues to achieve organisational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Accountability:
Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organisational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

An advanced university degree (Master’s degree or equivalent) in business administration, finance, or in a related area is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five (5) years of progressively responsible experience in finance, administration, budget, business administration or related area is required. Experience in compliance with the International Public Sector Accounting Standards (IPSAS) is required. Experience in an Enterprise Resource Planning (ERP) such as SAP in the area of financial management is required. Experience in the Financial Regulations and Rules of the United Nations is desirable. At least one (1) year of experience in working in United Nations common system field operations (peacekeeping missions, special political missions and UN agencies, funds and programmes), or similar international organisation or non-governmental organisation is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in English (both oral and written) is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Extension of the appointment is subject to extension of the mandate and/or the availability of the funds. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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