Job Opening

Posting Title: Facilities Management Officer, P3 (Temporary Job Opening)
Job Code Title: FACILITIES MANAGEMENT OFFICER
Department/Office: Economic and Social Commission for Asia and the Pacific
Duty Station: BANGKOK
Posting Period: 17 January 2018 - 06 February 2018
Job Opening Number: 18-Facilities Management-ESCAP-91585-J-Bangkok (X)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote inclusive economic, social and environmental development and support regional cooperation and integration in the Asian and Pacific region. ESCAP's role as a regional development arm of the United Nations Secretariat is to support its membership, through its analytical, normative and technical cooperation, to respond to the development priorities and changing needs of the Asian and Pacific region.

The Asian and Pacific Centre for the Development of Disaster Information Management (APDIM) aims to reduce the negative impact of natural hazards, strengthen capacities for disaster information management and enhance regional cooperation and coordination in disaster risk reduction.

This position is temporarily located in the Asian and Pacific Centre for the Development of Disaster Information Management (APDIM), Bangkok, Thailand and will relocate to Tehran, the Islamic Republic of Iran when the Centre is established in Tehran, the Islamic Republic of Iran. The function will include frequent travel to support the establishment of the Asian and Pacific Centre for Disaster Information Management (Tehran).

Responsibilities

Under the general direction of the Chief, Facilities Management Unit and the overall guidance of the Director, Division of Administration, the responsibilities of the incumbent include, but may not be limited to:

• Applies commonly used engineering calculations, practices and precedents to the design, construction, or renovation of buildings, roadways, pedestrian bridges, waste disposal systems, flood control systems, water treatment facilities, electrical power generation and distribution systems, environmental control systems, field defenses, and other related structures and activities in the field.
• Plans construction and renovation projects, including conceptual design, identification of design parameters, analysis of functional/special needs and recommendations on alternative solutions; provides overall direction to project operations and documentation, including work scheduling of in-house and/or subcontracted personnel, scopes of work, drawings, and technical documents for competitive tender; manages the evaluation of technical proposals.
• Conducts site investigations to obtain field data, such as soil characteristics, drainage and other data required for specification development.
• Prepares design layout for smaller or less complex portions of buildings and facilities; monitors office space allocation, use and projections; plans and executes re-partitioning or construction works with stakeholders on office retrofits.
• Develops technical data regarding materials, sizes, dimensions, and quantities and costs to be incorporated in formal specifications.
• Estimates costs of repairs of damaged buildings, facilities and systems to determine feasibility of repairs or replacement; manages all relevant aspects of the financial management of the construction projects, administers and follows-up all regular payments and performance and reports to the Chief, Facilities Management.
• Liaises with other engineers and specialists responsible for related specialized phases to arrive at mutually satisfactory approaches to problems by exchanging and comparing data.
• Conducts investigations to develop improved designs and construction techniques; participates in project development; provides guidance for user input, design criteria, and constructability; and plans and schedules all construction work, including coordination of utility disruption, office/work disruption to building occupants, implementation of safety and security measures, control of construction noise, and cleanliness of the job sites and related building spaces. Additionally, develops and implements a master schedule for major physical plant maintenance and renovation projects, analyzes existing facilities and projects future needs for various properties and the building systems as well as provides constructive revisions, updates, and reports as necessary.
• Produces cost data and estimates on engineering-related requirements of current and planned works; drafts status reports, briefing papers, updates and ad-hoc report on status of the various stages of planning design, construction, environment, safety-related projects and common-service aspects of the Secretariat facilities.
• Analyzes project proposals to ensure technical feasibility and to ensure that project objectives are attainable within prescribed resources; schedules and participates in all project construction meetings; participates in the preparation of biennial budget and spending plan of the Unit.
• Conducts research on development of new technical systems, and follow development to identify improved methods and equipment; and performs other related duties as assigned or requested.

Competencies

Professionalism: Ability to apply engineering skills and to participate in engineering projects, including preparation of cost estimates, research of data and preparing graphs. Ability to identify and analyze engineering data of significant depth and complexity. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

Advanced university degree (Master’s degree or equivalent) in electro-mechanical engineering, architecture, or other related fields, is required. A first-level university degree in the related fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five years of progressively responsible experience in building construction or major maintenance retrofit projects is required. Experience in office space design, contract and project management is required. In-depth knowledge of building services and systems, evaluation of engineering compliance, standards, building codes and safety regulations is highly desirable. Knowledge of sustainability, energy efficiency, green buildings, building automation systems and controls, and security and access control system is desirable. Proficient use of Microsoft Project and AutoCAD is an asset.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another UN official language is an advantage.

Assessment

Qualified applicants may be evaluated through a competency-based interview and/or other assessment methods.

Special Notice

This post is funded from extra budgetary resources. The initial appointment is for a period of one year. Extension of appointment is subject to satisfactory performance and availability of funds.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

ESCAP is committed to promoting diversity and gender equality within the Secretariat. Women candidates are strongly encouraged to apply.

Locally recruited General Service staff members applying for this post must meet the minimum requirements, including academic qualifications and years of relevant experience. Relevant experience in the General Service category at G-6 and G-7 levels may count towards experience requirements

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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