Job Opening

Posting Title: INTERN - PROCUREMENT, I (Temporary Job Opening)
Job Code Title: INTERN - PROCUREMENT
Department/Office: Office of Central Support Services
Duty Station: NEW YORK
Posting Period: 19 January 2018 - 17 July 2018
Job Opening Number: 18-Procurement-DM OCSS-91872-J-New York (A)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Sorry, this job opening is no longer available.

Org. Setting and Reporting

Under the general guidance of the Chief, Procurement Management Section, and the direct supervision of the Officer-in-Charge, Vendor Registration & Management Team, the incumbent will work as a resource person in activities related to the Vendor Management process, in particular the registration and evaluation of new potential suppliers. The incumbent will participate in the team meetings and in the brainstorming exercises for discussing issues and identifying solutions and opportunities of enhancements. The Procurement Division internship is for two (2) months with an opportunity for extension, up to a maximum of six months, depending on the needs of the Division. The internship is UNPAID and FULL-TIME. Interns work five days per week (35 hours).

Responsibilities

Main activities will include, but not limited to, the following:

- Assisting in the registration of new vendors;
- Assisting in contacting vendors and supporting them in the finalization of their request;
- Assisting in managing vendor databases;
- Sending communications to vendors;
- Participating in team meeting;
- Conducting research on best practices and potential solutions to identified issues;
- Preparing reports and statistics; and
- Other related initiatives and activities.

The incumbent will be coached by the officers who will support him/her in learning how to carry out these activities. He/she will learn the functionalities of the common portal of Procurement of the United Nations, the UN Global Marketplace (www.ungm.org), as well as other Information Technology applications used by the Procurement Division.

Competencies

Communication:
-Speaks and writes clearly and effectively
-Listens to others, correctly interprets messages from others and responds appropriately
-Asks questions to clarify, and exhibits interest in having two-way communication
-Tailors language, tone, style and format to match the audience
-Demonstrates openness in sharing information and keeping people informed

Teamwork:
-Works collaboratively with colleagues to achieve organizational goals
-Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
-Places team agenda before personal agenda
-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings

Client Orientation:
-Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view
-Establishes and maintains productive partnerships with clients by gaining their trust and respect
-Identifies clients’ needs and matches them to appropriate solutions
-Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
-Keeps clients informed of progress or setbacks in projects
-Meets timeline for delivery of products or services to client

Education

To qualify for an internship with the United Nations Internship Programme, the following conditions must be met:

-Applicants must meet one of the following requirements: (a) be enrolled in a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent); or (c) have graduated with a university degree (as defined above) and, if selected, must commence the internship within a one year period of graduation;
-Be computer literate in standard software applications;
-Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and
-Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Work Experience

Applicants are not required to have professional work experience for participation in the internship programme. However, applicants are encouraged to list all relevant work experience in their UN personal history profile (PHP).

Languages

English and French are the working languages of the United Nations Secretariat. For the internship advertised, fluency in spoken and written English is required. Knowledge of another United Nations language (French, Arabic, Chinese, Russian and Spanish) is an advantage.

Assessment

Potential candidates will be contacted by the hiring manager directly for further consideration.

Special Notice

A completed online application (cover note and personal history profile) is required. Incomplete applications will not be reviewed. The cover note must include:- Title of degree that the applicant is pursuing;- Graduation date (when the applicant is graduating from the programme);- Skills and programmes the applicant is proficient in;- An explanation why the applicant is a suitable candidate for the position;- An explanation of the applicant's interest in the United Nations Internship Programme;- The candidate's availability timeframe for the internship In your personal history profile (PHP), be sure to indicate all past work experience and three references. Due to a high volume of applications received, ONLY successful candidates will be contacted.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Sorry, this job opening is no longer available.
Home | Privacy notice | Site map | Fraud alert | Contact Us
Copyright 2019 United Nations. All rights reserved