Job Opening

Posting Title: INTERN - CONFERENCE SERVICES, I (Temporary Job Opening)
Job Code Title: INTERN - CONFERENCE SERVICES
Department/Office: Department for General Assembly and Conference Management
Duty Station: NEW YORK
Posting Period: 23 January 2018 - 05 February 2018
Job Opening Number: 18-Conference Services-DGACM-91957-J-New York (O)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

The internship positions are located in the Meetings Servicing Unit of the Meetings Support Section, which forms part of the Meetings and Publishing Division of the Department for General Assembly and Conference Management. The internship is for a period of three months with the possibility of extension, subject to the needs of the unit. The intern will work five days per week for a total of 35 hours under the supervision of the Chief, Meetings Servicing Unit. The internship is unpaid and full time

Responsibilities

Within the delegated authority, the intern will be responsible for the following duties:Provide assistance in preparing rooms charts and seating arrangements for different meetings in accordance with established protocol. Assist in the voting and election process of the General Assembly, Security Council, ECOSOC and other intergovernmental bodies distributing and collecting ballots. Provide assistance in the coordination and distribution of documents in conference rooms. Provide assistance in attending queries from delegates and secretariats regarding meetings services. Provide assistance in regular conference room set-ups for meetings. Provide technical support to meetings i.e. keeping abreast of technology related to provision of electronic meetings services; e-Meets, ODS, e-Docs and other computer programmes. Prepare for servicing meetings in a paper-smart mode by assisting with uploading meeting documents in the paper-smart portal and help delegates access electronic documents.

Competencies

Professionalism: Ability to demonstrate a high level of concentration. Ability to work under stress. Shows pride in work and in achievements; demonstrates professional competence; is
conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Interns must have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Teamwork:-Works collaboratively with colleagues to achieve organizational goals-Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others-Places team agenda before personal agenda-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client Orientation:-Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view- Establishes and maintains productive partnerships with clients by gaining their trust and respect-Identifies clients' needs and matches them to appropriate solutions-Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems-Keeps clients informed of progress or setbacks in projects-Meets timeline for delivery of products or services to client.

Education

To qualify for an internship with the United Nations Internship Programme, the following conditions must be met: Applicants must meet one of the following requirements: (a) be enrolled in a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in the final academic year of a first university degree programme (minimum Bachelor's level or equivalent); or (c) have graduated with a university degree (as defined above and, if selected, must commence the internship within a one year period of graduation. Be computer literate in standard software applications; Have a demonstrated keen interest in the work of the United Nations.

Work Experience

Applicants are not required to have professional work experience for participation in the programme. However, exposure to multicultural environments would be an asset.

Languages

English and French are the working languages of the UN Secretariat. Fluency in spoken and written English is required for the Internships. Knowledge of an additional official UN language is an asset.

Assessment

Candidates will be assessed based on their Personal History Profiles (PHP). Potential candidates will be contacted by hiring manager directly for further consideration.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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