Job Opening

Posting Title: CHIEF, BUDGET AND FINANCIAL MANAGEMENT SERVICE, DIVISION OF ADMINISTRATIVE SERVICES, D1
Job Code Title: CHIEF OF SERVICE, FINANCE
Department/Office: United Nations Office at Nairobi
Duty Station: NAIROBI
Posting Period: 26 January 2018 - 11 March 2018
Job Opening Number: 18-Finance-UNON-92075-R-Nairobi (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting

The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary-General. UNON supports programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme (UN-HABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org). The post is located in the Budget and Financial Management Service (BFMS) within the Division of Administrative Services (DAS), UNON.

Responsibilities

The incumbent of the post is responsible for the following:

1.Directing all the activities of the Budget and Financial Management Service which include:
a) Provision of accounting and treasury services to UNEP, UNHABITAT, UNON and, as required, to other UN agencies;
b) Preparation and submission of the proposed programme budget of UNON, the statements of budget implications and the budget performance reports;
c) Management and control of the UNON staffing table and the budgetary implications.

2.Managing all the financial resources of UNON, including the UN regular budget allocations, and other extra-budgetary allocations by:
a) Monitoring the receipt, flow and use of resources and advising the senior management on the possible level of resource allocation;
b) Establishing clear budget goals and providing guidance on and supervision of budget preparatory process;
c) Directing the financial planning, budgeting and implementation of the core operational budgets of UNON; issuing allotment advices; and reviewing and monitoring budget implementation;
d) Providing sound financial advice and support to programme managers on programme budgeting to enhance transparency of and effectiveness in the use of resources;

3.Managing the UNON Budget and Financial Management Service by:
a) Providing leadership and guidance to a team of professional staff and general service staff jointly setting up objectives, strategies and standards, and facilitating team work and high producing environment;
b) Directing, coordinating and supervising the work programme of the Budget and Financial Management Service; providing technical and policy guidance to staff and evaluating outputs;
c) Identifying staff training needs and recommending required training;
d) Fostering teamwork and communication among staff in the Branch/Service/Division and across organizational boundaries;
e) Reviewing and assessing budgetary and accounting procedures and practices and introducing changes, where appropriate;
f) Liaising with the internal and external auditors and coordinating responses to audit observations and queries relating to budgetary and Fund Management issues.

4.Assisting the Director of DAS/UNON in:
a) Formulating policy decision on budgetary, financial and accounting issues;
b) Setting up budgetary, fund management and accounting procedures and guidelines;
c) Preparing the work programme of the Division, determining priorities, and allocating resources for the completion of outputs and their timely delivery.
d) Performing other ad-hoc assignments and duties at the instructions of the Director and/or Director-General of UNON.

Competencies

- Professionalism: Knowledge of financial and budgetary principles and practices, budget management and financial administration of resources. Knowledge of general administration. Proven analytical skills and ability to provide technical advice in budget management to managers. Ability to formulate new strategies and approaches to budget and financial management issues. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

- Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

- Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors on-going developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

- Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

- Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

Education

Advanced University degree (Master’s degree or equivalent) in social sciences, public/business administration and management or related field. Professional qualification in accounting is an advantage. A first level university degree in combination with two additional years of qualifying experience may be accepted in lieu of an advanced university degree.

Work Experience

A minimum of fifteen (15) years of progressively responsible experience, including a sound background, in financial management, administration and planning is required. Experience within the UN system and/or international organizations in project financing, budgeting and management is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English (both oral and written) is required. Knowledge of another UN official language is an advantage.

Assessment

Evaluation of qualified candidates for this position may include a substantive assessment which may be followed by a competency-based interview.

Special Notice

Appointment against this position is for a period of one year and may be subject to extension. Staff Members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staffs are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations is Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 30 September 2017, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belarus, Belize, Brazil, Brunei Darussalam, Cabo Verde, Cambodia, Central African Republic, China, Comoros, Cyprus, Democratic People's Republic of Korea, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Indonesia, Islamic Republic of Iran, Iraq, Japan, Kiribati, Kuwait, Kyrgyzstan, Lao People's Democratic Republic, Lesotho, Liberia, Libya, Liechtenstein, Luxembourg, Marshall Islands, Federated States of Micronesia, Monaco, Mozambique, Nauru, Norway, Oman, Palau, Papua New Guinea, Qatar, Russian Federation, Saint Lucia, Saint Vincent and the Grenadines, Samoa, Sao Tome and Principe, Saudi Arabia, Seychelles, Solomon Islands, South Sudan, Suriname, Syrian Arab Republic, Thailand, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu, Bolivarian Republic of Venezuela and Viet Nam.

All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira "Need Help?"link.

United Nations Considerations

The United Nations shall place no restriction on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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